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HomeMy WebLinkAbout06-15-10,14 Min t s.of the Town Council Work Session held June Municipal Building. There were present: Mayor Jeffrey S. Worrell 15, 2010 at 5:00 p.m. in the Council Chambers of the Council: David L. Clark, Larry G. Clevinger, II; Joel B. Burchett, Jr., Robert A. Bopp, Morgan P Welker Absent: H. M. Kidd Staff: John J. Hawley, Town Manager David N. Quesenberry, Asst, to the Town Manager Patricia Cruise, Clerk of Council Sherry Boyd, Finance Director Dave Hart, Parks and Facilities Director Bill Webb,.Fire Chief John White, Economic Development Director Elizabeth Chitwood; Economic Development Assistant Gary Roche, Police Chief Corporal W. A. Ratcliff Officer Brion M. Webb R. D. Warburton, Town Attorney Others: Dan Grubb Dot Sowers Faye Hanks Todd Christensen Shawn Utt Joseph K. Goodman Suzanne Wantland Pete Huber Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Linda McDonald Chuck Riedhamme James A. Radcliffe Mike Williams, Press Councilman -Clark moved to -.adopt the minutes of May 18, 2010. Councilman Welker seconded the motion and it carried on voice vote. Mayor Worrell advised that he was going to rearrange the agenda and do presentations next. Police -Chief Roche advised that the Virginia Highway Safety office promotes the Saved by the Belt and Air Bag Recognition program to identify individuals whose lives were saved or injuries significantly reduced because they were wearing a safety belt or in a safety seat or protected by air bags and safety -belt at the time of the crash. He added that on April 15, 2010, Ms. Sandra Hubbard and her son Dagan were involved in a traffic accident due to a vehicle failing to yield the right of way. They were not injured.because Dagan was properly secured in a child restraint and Ms. Hubbard had her seat belt on. Officer Brion M. Webb presented the award to Ms. Hubbard in recognition for making a lifesaving .decision to buckle up. Next, Mayor Worrell introduced Corporal W. A. -Ratcliff of the Police Department as the June 2010 Employee of the Month. He read a press release aloud and presented: Corporal Ratcliff with an award. He advised that in addition to this award, Corporal Ratcliff would be given an additional paid day off from work and be eligible for the. Employee of the Year award at the end of the year. Mayor Worrell -moved -on to Public- Hearings. The first hearing was in regard to the 2010-11 Budget. Mr. Hawley advised that staff had included the changes to the budget as directed by Council .and- it was balanced. June 15, 2010/Page 1 of 6 1 1 15 Mayor Worrell .opened the Public Hearing at 5:05 p.m. There being no comments, the Hearing was closed. The next Public Hearing was in regard to the 2010-11 CIP. Mr. Hawley advised that staff prepared a list of potential items or projects that needed to be reviewed for the 2010-11 year. From that list, based on direction from Council to allocate $200,000 for Capital Improvement, staff chose the Capital Improvement projects to complete. Those projects were: Filter Rate of flow controllers (WTP) $ 75,000 Generator $ 28,750 Pickup truck -'/2 ton $ 26,000 Calfee-Fifth Street Parking -lot $ 10,000 Gatewood Park -.Boat launch and parking $ 5,000 Heritage, Park- Bathroom $ 12,000 Police Vehicle replacement $ 22,000 Regional Information -sharing program $ 21.,250 Additionally, he advised 'that he -had spoken with a consulting firm regarding obtaining some sources to bofrow money for the sewer system for repairs that need to be done. Staff fielded several questions from Council regarding the Regional Information Sharing program, the police vehicle replacement, leaking roofs and wiring at the fire department. Mr. Hawley reviewed some repairs that staff would try to cover out of their budgets with the help of Public Works for the labor. There being no further questions from Council, Mayor Worrell opened the Public Hearing for the Capital Improvement Plan at 5:15 p.m. There being no comments from the Public, the -Hearing was closed. Mayor Worrell moved on to Heartwood Update. He introduced Todd Christensen, Executive Director of the Southwest Virginia Cultural Heritage Commission to provide information on the Heartwood Center. Mr. Christensen distributed a brochure on the Southwest Virginia Cultural Heritage Commission and the Heartwood _facility. He explained that the Heartwood Center facility would be housed in Abingdon and serve as a focal point and portal, to the heritage tourismefforts taking place in Southwest Virginia. It would house arts and crafts created by artisans in Southwest Virginia that would be offered for display and sale. Additionally, there would be pictures, brochures and information regarding areas to visit in Southwest Virginia as well as a web site. He also provided information on the opportunity for a downtown video showcasing -the Town of Pulaski which would be shown at*the.Heartwood Center facility. Councilman Welker inquired when the video would be filmed? Mr. Christensen responded that he did not have a time line yet. If the Town wished to wait to film the video until some of the -projects such as. the Museum were completed, that could be done. Additionally, filming could -be done of different times of the year so that the different seasons could be incorporated into the video. Mayor Worrell confirmed that the cost of the video to the Town was $3,500. Councilmen -Clark opined that it was probably one .of the best opportunities he'd seen to promote the Town since he'd been on Council. He added that the Town -was already involved with Crooked Road and Round the Mountain and he felt it would be foolish to pass an opportunity like this up. Councilman Welker liked the idea, but was concerned that -he did not think the Town was quite ready for 0 video- at this time. If the filming could be pushed back to a later date, then he would be in favor of it. June 15, 2010/Page 2 of 6 16 Following further discussion, staff was directed to place this topic on the. July 6 Council meeting agenda for a final decision. Mayor Worrell moved on to Finance. The first item for discussion was DEQ Litter Grant. Mr. Hawley advised that this grant allows the Town to partner with the County and use the funds for the Clean Community Committee. Councilman Clark moved to authorize the Town Manager to execute the.application for the DEQ litter grant. The motion was seconded by Councilman Welker and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II = Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye The next item on the agenda was legal -representation in Verizon case. Mr. Hawley advised that a:proposal for Sands Anderson to represent the Town With -other Virginia localities in Verizon's SCC proceedings had been included in the packet. It had been reviewed by the Town Attorney and was ready for execution by the Town Manager. Mr. Warburton opined that it was a good idea to join with other localities, to share both the expertise and the cost of this effort to challenge Verizon. Councilman Welker moved to authorize the Town Manager to execute the contract with Sands Anderson to represent the Town with other localities in Verizon's SCC proceedings. Councilman Clark seconded the motion and it carried on the following recorded vote:. David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mayor Worrell moved on to Resolution 2010-13, Authorization to Pick Up Employee's Contribution to VRS. Mr. Hawley advised that VRS requires localities that intend to pick up the employee contribution -to pass a - Resolution. This Resolution applies to employees hired on or after July 1, 2010., called Plan 2 Employees. Councilman Burchett-moved to adopt Resolution 2010-13, Authorization to Pick Up The Employee's Contribution To VRS Under §4.14(h) Of. The Internal Revenue Code For.Plan 2 -Employees. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: .David L. Clark - Aye Joel B. Burchett, Jr, - Aye Larry G. Clevinger,.11 -.Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye The next item for consideration was Resolution 2010-14, CDBG Funds Appropriation 10/11. Mr. Hawley advised that this Resolution appropriates the balance of the Phased funds for the Dora Highway Project and satisfied DHCD requirements. Councilman Clark moved to adopt=Resolution 2010-14, Authorizing The Appropriation Of Community Development Blok Grant Funds. Councilman Welker seconded the motion and it carried on the following. recorded vote: June 15, 20.10/Page 3 of 6 17 David L. Clark - Aye Larry G. Clevinger, II - Aye H. M. Kidd - Absent Mayor Worrell moved on to Public Operations. The first item was request to close right of way. Joel B. Burchett, Jr. - Aye Robert A. Bopp - Aye Morgan P. Welker - Aye Mr. Hawley advised that Council would need to schedulea Public Hearing in August -to review the request. He noted that Council had previously closed all but 20 feet of this alley. Councilman Welker moved to schedule a Public Hearing to review_ the -request to close a right of way between 898 Dillon and 900 Dillon for August 3, 2010, in the Council Chambers. Councilman Bopp seconded the mdtion and -it carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mayor Worrell moved on to YMCA. He advised that this was a continuation of a discussion between Council and the YMCA whereby the YMCA would provide certain services for Town citizens in exchange for assistance in the amount of $5,500 from the Town as follows: 1. Sundays would be Town of Pulaski Day at the YMCA. Every Sunday from 12 to 6 pm from June thru August. 2: Open basketball from 10:00 a.m. to 2:00 p.m. on Tuesday, Thursdays and Saturdays or any time agreeable to both parties from June through August. 3. $500 for advertising -to Town residences about the programs. 4. After the summer, the YMCA will provide a monthly family swim and open basketball on Saturdays and the Town of Pulaski will be able to use the facility for at least one family event per month. 5. The Hensel Eckman YMCA will assist/consult with a swimming area developed -at Gatewood Park. Once the swimming area is ready to open, the YMCA will provide lifeguards and training for the park as agreed upon by both parties. Councilman Welker inquired what Town of Pulaski Day would consist of? Suzanne Wantland advised that the gymnasium, pool and the play grounds would be open for any Town resident. Councilman -Bopp suggested having a Town representative on the Board. Dan Grubb commented that he highly encouraged representation from the Town to work with the YMCA on their vision and how they could serve the community. Town Attorney -Warburton cautioned that Town Council members should not be voting members of the YMCA Board. Following discussion, Councilmen Welker, Clark, Burchett and Bopp expressed their support for the project. Councilman Clark moved to authorize staff to prepare the proper documentation to fulfill the YMCA request. The motion was seconded -by Councilman Bopp and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye June 15, 2010/Page 4 of 6 .18 Larry G. Clevinger; II - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mayor Worrell moved on to Museum. He advised that Council previously declared 153 Museum artifacts as surplus. Since then, an auctioneer has volunteered his services to the Town to auction those surplus items off. However-, Council.had not approved an auction. Councilman Clark moved to authorize the auction of 153 Museum artifacts previously declared surplus by a volunteer auctioneer. Councilman Clevinger seconded the motion. Mr. White advised that the number of items could increase before the auction could be scheduled. He suggested that a number of items not be specified. Mayor Worrell suggested that this motion could be adopted now. If more items were deaccessioned, then Council could take further action. From the public, Mr. Goodman commented that several citizens had commented that some of these items had been given to the Town by certain families that are still living in Town. He inquired whether the families had been contacted to see if they'd like the.items returned to them? Councilman Clevinger responded that all the deaccessioned items had been deemedthe property of the Town and are not loaned items or anything else. Mr. Goodman responded the comments were more along the lines of even though the items were owned by the Town, it would be a courtesy to notify the families before the Town made money off of the item. Could the Town or should the Town offer to return the item to the family before auctioning them. Mayor Worrell commented that those -folks who had contacted the Town and asked for their items back -had been given the items. And -if there were other families interested, the Town would give those items back as well as a courtesy. The motion then carried on the following recorded vote: David. L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Absent Morgan P. Welker - Aye Mr. Hawley then.provided an update on the status of the work being done for the -new Raymond F. Ratcliffe Museum, including that sanitary sewer relocation work. had begun and -that staff was working on three site plans to submit to Virginia Department Of Transportation and Department of Historic Resources. 'He hoped those submissions would be mailed.by Monday, June 21, 2010 at the latest. Mayor Worrellmoved on to Legislative and Appointments to Planning District Commission (PDC).. Mr. Hawley advised that the three year term of the Town's non -elected representative to the Commission would expire June 30,.2010 and the appointment needed to be renewed. Additionally, since the Council representative, Councilman Clevinger was going off Council, his replacement needed to be named. During discussion, Councilman Welker volunteered to serve as the Council representative and it was suggested to name Councilman Clevinger as the Citizen representative. Councilman Clark moved to direct -the staff to prepare the proper documentation to appoint Councilman Welker to the. NRV Planning District as the Town Council representative and Mr. Clevinger as the Citizen representative. Councilman Bopp seconded the motion and it carried on the following recorded vote: June 15, 2010/Page 5 of 6 19 David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Abstain Robert A. Bopp - Aye H: M. Kidd - Absent Morgan P. Welker - Abstain The next item on the agenda was Round Table Discussion. Councilman Welker advised thathe had noticed a lot of grass growing through the sidewalks in Town. He asked that staff try to remove that problem. Mr. Hawley advised that a memo had already gone out to staff for listing several areas that needed to be upgraded. Councilman Bopp inquired how staff handled high grass and weeds in lots where the home was unoccupied? Mr. Hawley advised that staff- sends notification letters to the current name listed on the property tax record, Councilman Welker suggested that the Town offer to assist the Fine Arts Center with the weeding of their lot -at North Washington. Councilman Clevinger advised that the Planning District Commission refinanced their loan and the Town's moral obligation did -not .have to -be utilized. At 7:00 p.m., there being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Clevinger and carried on voice vote. Cam X-Ik� June 15, 2010/Page 6 of 6 Minutes of'the Special Town Council meeting held June 29, 2010 at 5:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Jeffrey. S. Worrell Council: David L. Clark, Larry G. Clevinger, II, H. M. Kidd, Joel B. Burchett, Jr., Robert A. Bopp, Morgan P. Welker Staff: John J. Hawley, Town Manager David N. Quesenberry, Asst. to the Town Manager Patricia. Cruise, Clerk of Council Sherry Boyd, Finance Director John White, Economic Development Director Gary Roche, Police Chief R. D. Warburton, Town Attorney Others: Joseph K. Goodman Mayor Worrell called the meeting to order at 5:00 p.m. He advised that the meeting had been called to adopt the 2010-11 Budget and the Five Year Capital Improvements Pion. Councilman Clark moved to adopt Resolution 2010-17, Establishing Appropriations For The Town Of Pulaski, Virginia For The Fiscal Year Beginning July 1, 2010 And Ending June 30, 2011. Councilman Clevinger seconded the motion and it carried on the following -recorded vote: Mr. Clark - Aye Mr. Clevinger - Aye Mr. Kidd - Aye Mr. Burchett - Aye Mr. Bopp - Aye Mr. Welker - Aye Next, Councilman Clark moved to adopt Resolution 2010-18, Approving The Five -Year Capital Improvements Program For The Town of Pulaski. Councilman Clevinger seconded the motion and it carried on the following recorded vote: Mr. Clark - Aye Mr. Clevinger - Aye Mr. Kidd - Aye Mr. Burchett - Aye Mr. Bopp - Aye Mr. Welker - No There being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Kidd and so carried. Approved . June 29, 2010/Page 1 of 1