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HomeMy WebLinkAbout01-15-191 Minutes of the Pulaski Town Council work session held at 5:00 p.m., January 15, 2019 in the Council Chambers of the Town Municipal Building at 42 First Street, N.W. In attendance were: Mayor: David L. Clark, presiding Councilmen Present: G. Tyler Clontz; Brooks R. Dawson; Gregory C. East; Joseph K. Goodman; Lane R. Penn; James A. Radcliffe Planning Commission Present: David L. Clark; Terry Hale; Linda Hall; Janet Jonas; Kevin Meyer; Melissa Thomas Administration: Shawn M. Utt, Town Manager Nichole L. Hair, Deputy Town Manager Legal Counsel: Spencer A. Rygas, Town Attorney Press: Melinda Williams, Southwest Times Mike Williams, Pulaski County Patriot Staff Chief Robbie Kiser, P.F.D. Bill Pedigo, Town Engineer David Quesenberry, Clerk of Council Rebecca Reece, Finance Director Chief Gary Roche, P.P.D. Others Present: Chris Akers Chief Ricky Arnold Sarah Grim John Leeper Mark Mines, II Elaine Newman John Saul Anthony Thompson Travis Williams Mike Alderman, Jr John Ayers, II Mike Hudson Derrick Mays A. Morrison Mike Parmelee Ellen Stewart Emily Viers Anthony Wilson 1. Call to Order Mayor Clark called the meeting to order at 5:00 p.m. A.J. Anderson Dan Grim Maj. Danny Johnson Jamie Mines Jill Neice Leslie Parmelee Robert Strenz Angela Viers 2. Roll Call Following the Call to Order, the roll was taken. Present were Mayor Clark, Mr. Clontz, Mr. Dawson, Mr. Goodman, Mr. Penn and Mr. Radcliffe. Absent from Roll Call was Mr. East. Being that a majority of Council members were present, a quorum was present for conducting business. 3. Call to Order of the Planning Commission Planning Commission was called to order by Chairman Meyer. Page 1 of 11/January 15, 2019 4. Roll Call of the Planning Commission. Mr. Sanders polledthe Planning Commission members in attendance. Present were Commissioner's Conner, Clark, Hale, Hall, Jonas, Meyer, and Thomas. Commissioners Conner and Sealander were absent. Being that a majority of Planning Commission members were present, a quorum was present for conducting business. 5. Modification of the Agenda Mayor Clark then requested a motion to modify the agenda to add one item to the Closed Session for a personnel matter under Va. Code 2.2-3711 (a) 1 regarding the Compensation Study Implementation Plan. Mr. Goodman moved to modify the agenda as stated. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Absent James A. Radcliffe -Aye 6. Guests and Visitors Mayor Clark welcomed the guests and visitors in attendance. He then asked for a moment of silence in memory of former Fire Chief William M. Webb, Jr. who passed away on Monday, January 14, 2019. 7. Consent Agenda There were no items listed for the Consent Agenda. 8. Public Hearings a. Special Exception for Indoor Recreation Establishment, 1040 E. Main Street, Joint Public Hearing by Town Council and Pulaski Planning Commission Council then moved to consider in a joint hearing with the Planning Commission a request for a special exception for an indoor recreation establishment at 1040 East Main Street. Ms. Hair presented the staff report on the request which would involve an indoor baseball facility at 1040 East Main Street for which there was a need in the community. She noted that all appeared in order and that Mr. Todd Davis, the applicant and the property owner, Mr. Bob Strenz, were present at the hearing to answer questions. Mayor Clark asked if Council had any questions. There being none he opened the floor for public comment at 5:04 p.m. Mr. Todd Davis spoke to Council and told them that since its start in 2012 the New River Tigers had over the last four years, helped send 28 athletes to college. He was looking to expand his organization and felt locating his facility in Pulaski would help the area and Southwest Virginia. His stated goal was to assist students who wanted to go to college and play baseball. There being no further comments, Mayor Clark closed the public hearing at 5:05 p.m. and called a recess for the Council meeting, while the Planning Commission considered the request. Council remained in recess until 5:16 p.m. when it was called to order by Mayor Clark. Ms. Hair reported to Council on the findings of the Planning Commission. Referring to the Planning Commission's Resolution 2019-01, Ms. Hair noted that the Commission recommended approval of the request with the following conditions: (1) the building shall be in conformity with building and fire regulations to the satisfaction of the Pulaski Building Official and Fire Marshal; (2) the special exception shall be subject to Page 2 of 11/January 15, 2019 n 1 i� J inspections and approval of the parking area by the Zoning Administrator. The Town of Pulaski requires the parking area comply with and maintain the required number of spaces based on use, appropriate dimensions for parking spaces, and striping of the parking area. Lighting shall be provided if off-street parking spaces are to be used at night in conjunction with a business activity on the premises. Lighting facilities shall be arranged and installed, and the lighting sources shielded, to minimize glare on adjacent property or streets; (3) the property is to be maintained in a clean, sanitary, and sightly manner; and, (4) the special exception is valid for the applicant only and is not transferable. Mr. Goodman moved that Council adopt Resolution 2019-01 as recommended. The motion was seconded by Mr. Penn and approved on the following roll call vote: Lane R. Penn Brooks R. Dawson Gregory C. East Mr. East arrived in Council at 5:20 p.m. -Aye Joseph K. Goodman -Aye -Aye G. Tyler Clontz -Aye -Absent James A. Radcliffe -Aye There being no further action, Council then moved to the next item, the VLEPSC accreditation presentation. 9. Presentations a. VLEPSC Accreditation Presentation to the Police Depaninent Chief Roche introduced Derrick Mays, DCJS program manager of the Virginia Law Enforcement Professional Standards Commission (VLEPSC) and Chief Rick Arnold, Wytheville Police Chief and commission member. Mr. Mays addressed the gathering noting that accreditation was concerned with doing a job, doing it right and doing it better every time it is done. He introduced Chief Rick Arnold of Wytheville to do the presentation. Chief Arnold complemented the Police Department for the quality of its personnel and operations. He noted accreditation required 94 standards and 500 bulleted points to be met every year for four years. This year he continued, the Pulaski Police Department had a perfect assessment with zero returns and zero errors on any issue presented to the assessors. He then read the certificate of accreditation before the Council after which he presented the award to Chief Roche. Chief Roche thanked his staff for their effort in making the accreditation successful. Following the presentation and remarks, Council received the report on the 2018 audit. b. Annual Finanda/ Audit Report FY 18 -Robinson, Farmer, Cox Associates Ms. Emily Viers of Robinson, Farmer, Cox Associates briefed Council on the 2018 audit. She said that the audit was somewhat longer this year due to the requirements of GASB 75 which required reporting as a liability the cost of having retired employees remaining on the Town's health insurance. Ms. Viers highlighted several points within the audit. She noted that the independent auditor's report gave the Town a clean, unmodified opinion meaning that the Town's financial statements were fundamentally correct. Regarding long-term obligations for the general fund, Ms. Viers reported that the Other Post -Employment Benefits (OPEB) liabilities totaled $1.6 million. The largest addition was the program allowing retired employees to remain on the Town's health insurance ($1.40 million). She cautioned these were estimates based on a variety factors and assumptions. The amount she added Page 3 of 11/January 15, 2019 did not represent a true debt issuance. Regarding compliance with government auditing standards, Ms. Viers said the review, using the specifications of the Auditor of Public Accounts, gave the Town a clean, unmodified opinion which indicated that there were no significant deficiencies, material weaknesses or noncompliance. Ms. Viers reviewed a summary of the audit about various aspects of the Town's finances. She noted that the Town's unassigned fund balance had grown from $900,000 to $1.4 million which was a very favorable trend. With respect to unassigned fund balance to expenditures, which indicated how long the Town could operate on reserves, Ms. Viers recommended that the Town have a 25% fund balance to expenditures. The Town's current unassigned fund balance to expenditures was 17%, which the auditors felt was acceptable. She noted an increase in long term obligations due to the implementation of GASB 75 and other post - employment benefits (OPEB) in 2018. With respect to the net positions of the enterprise funds, sewer increased because of an insurance recovery and water decreased due to OPEB implementation. Ms. Viers continued her review focusing on revenues, functional expenditures, a breakdown of Town revenues and tax assessments. Noting the difficulty of controlling intergovernmental revenues, she said that Council should remember that to grow the fund balance, property taxes and other local taxes were where the Town drew its revenues from. With respect to tax assessments, real estate had increased slightly after a drop in the previous year, otherwise tax assessments were remaining flat. She noted that in most communities assessed values had dropped and but that the Town's was holding constant. In concluding her presentation, Ms. Viers reviewed the communication letter to Council and noted that there were more standards proposed for the next couple of years. Mr. Goodman, observing that the amount for fund balance seemed to increase over time, asked where it would stop. Ms. Viers responded that a fund balance of 10% was the minimum, but that 20% was the ideal. She said that it was recommended that smaller localities have a larger percentage of fund balance. A good fund balance she said was 20% and added that the Town was in a stronger position than it had been in the past. She felt that a 25% fund balance was great but that would be the top level. There being no further questions, Council moved on to consider the New Fiver Valley Time Bank. c. New River Valley Time Bank -Ellen Stewart Ms. Ellen Stewart of the New River Valley Time Bank addressed Council concerning this program. Currently available to the New River Valley, she noted that the time bank would soon be available in Pulaski. She explained that time banks were developed in the 1980's as a way to exchange skills and services without the use of money. The program was started two years ago in the NRV and was supported by the New River Home Consortium, which started a non-profit group that housed the time bank. The program was seen as a means to support people living in their homes and the community. She explained that the four core assets of the time bank program were: (1) connecting people with each other to benefit from community assets; (2) valuing the service of all people equally; (3) the value of work; and (4) reciprocity. The overall goal was to connect neighbors with each other to give and receive assistance. Each hour of service was measured as one-time credit. Participants set up a profile on the program's website listing the services they may render as well as those they would like to receive. The program she continued has approximately 145 individual members in addition to organizational members such as Habitat for Humanity of the NRV, the YMCA at Virginia Tech, the Children's Museum of Blacksburg and Plenty, a food security program. Page 4 of 11/January 15, 2019 After reviewing some of the activities of the program Ms. Stewart said that the program expanded from its initial start in Montgomery County to Radford and Floyd last year. She noted that the program planned to expand to Pulaski and Giles counties this year. Required orientation sessions for new members were held at the start of the program and background checks were performed on prospective members. At the conclusion of the presentation, Mr. Dawson asked if the program was available in Pulaski. Ms. Stewart replied that it was and that there were some Pulaski residents participating in the program. Mr. Utt asked if time credits were given for persons attending the orientation. Ms. Stewart replied that each participant was given two time credits for attending the orientation to allow new members to have something in the time bank. Mayor Clark thanked Ms. Stewart for her presentation. Council next considered mobile dispatch and electronic summonses. d. Mobile Dispatch & Electronic Summonses -Chris Akers, Dir. Regional 911 Ctr. Mr. Chris Akers, Director of the Regional 911 Center, spoke to Council concerning mobile dispatch and electronic summonses which would allow first responders to have access to more information in the field. He told Council that mobile dispatch extended the Computer Assisted Dispatch capability to individual units in the field. The ground work for implementation had already been laid. Mr. Akers said he sought additional funding for an agreement to move forward with the projects. Noting that there would be charges for the agencies involved, Mr. Akers said the cost to the County would be $18,000. The push for the changes came from electronic summonses which would allow officers in the field to issue summonses by swiping driver's licenses in a reader in their vehicle. The information would be stored in the computer and a summons printed in the vehicle. However Mr. Akers continued, to have e -summons, vehicles had to have mobile dispatch capability. The 911 Center had to implement mobile dispatch as well as the agencies involved. Mr. Akers requested a commitment from Council regarding this new capability. The Sheriff's Office was onboard and REMSI was looking at the program. He added that he did not want multiple systems among members, but wanted consistency to make the center as efficient as possible and to serve the first responders. Mr. Akers said he could work with Mr. Utt to get the needed funds in the next year's fiscal budget, giving Council time to budget the funds. However, he reiterated that he needed a commitment from Council to get the process started and take advantage of a one-time discounted offer from the vendor. Mr. Utt advised that the Town's portion would be $19,000, which could be done through next year's budget. Mr. Radcliffe asked Mr. Akers to explain the programs impact in the field. Mr. Akers said currently vehicles could run vehicle queries and license checks but did not integrate with the Computer Aided Dispatch (CAD). Mobile dispatch would allow data concerning a call to be directly sent to the field unit from the dispatch center, eliminating lengthy communication to the first responder while giving the first responder full functionality on a level with the dispatch center. E -summons Mr. Akers continued, was a part of mobile dispatch that would allow officers to issue summonses from their vehicle. Officers would scan the operator's license for data, fill in the summons, print in off in the vehicle and give it to the individual. The data is then sent electronically to the courts. The overall effect was to speed up the summons process and make the officer's job safer. He asked if Council had any questions and noted that a code change would bring some revenue to the Town that currently was going to the Sheriff's Department. Page 5 of 11/January 15, 2019 Major Johnson said that the Board of Supervisors approved a code section for e -summons which allowed collection of a five dollar attachment for each summons, the proceeds of which went into a separate e -summons line item for maintaining the e -summons system. The County currently collects the fees. However if the Town adopts e -summons then those fees would accrue to the Town's own e - summons line item. Mr. Utt added that the Town would have collected approximately $4,400 dollars. Mr. Goodman asked why Council was not notified and that it was inappropriate not to leave money "on the table". Mr. Utt responded that the Town did not have the ordinance in place. Mr. Goodman then asked how the vendor was chosen. Mr. Akers said the vendor was the current vendor for the CAD system. Using a different vendor would have caused many problems regarding integration of systems and cost. He added that the purchase would be a "sole source" procurement. Mr. Radcliffe said that the Police Department was the only one not using the mobile dispatch. Mr. Akers replied no, that all three agencies were using the Shield system. He was working toward using the mobile dispatch which was not used by any agency at the moment. He could not commit to the mobile dispatch unless the agencies that he served did so as well. Mr. Utt said the Sheriff's Office had committed, the Town of Dublin had not fully committed and REMSI had not committed. Mr. East asked if the $19,000 was a one-time cost. Mr. Akers replied that it was and that maintenance costs would be 10%-15% of the total cost which would be approximately $4,000 annuallywhich could be placed in the 911 budget. Mr. Radcliffe ventured that the fees collected would help offset the cost, to which Mr. Akers replied that was correct that there would be capital costs for equipment and software. Mr. Dawson asked if the $19,000 was for software not the equipment. Mr. Akers replied that was left up to the municipality. Mr. Utt said his understanding regarding equipment that the Town would not have to buy new computers today. He went on to say the Town could buy new computers as vehicles were rotated out and add the card reader and printer along with connectivity work. The program could be implemented gradually, but buying computers for all vehicles did not have to be done and which he did not recommend. Mr. East asked about the cost per car which was approximately $3,500. Mr. Goodman asked if the current computers could run the software. Mr. Utt replied that the current computers were eight years old and were too old for the software. Mr. Goodman felt there should be no computers in use older than five years. Mr. Utt noted that as the computers would be replaced as the replacement cycle for cars moved forward. He added that there may be FEMA money from the flooding that could be applied to newer computers. Mr. East asked if there were a computer replacement cycle. Mr. Utt said it started this fiscal year with the purchase of new cars. Mr. East also asked if the $3,500 was the cost to upgrade the vehicle to which Mr. Utt said it was. Mr. Goodman suggested taking some of the FEMA money and replace the older machines. The initial hit he added was $19,000. Mr. Akers said he needed an immediate commitment to move the project forward. The project was broken up into payments with 10% due at signing which he would cover. The Sheriffs Department had agreed to take the first part of the payments because this was an unplanned event and to push as far as possible to the next fiscal year so the Town would have the opportunity to budget appropriately. Mr. Utt said he planned to work the appropriation into the next year's fiscal budget. While there were contingency funds available to take action tonight, he preferred not to do it. But, if sufficient contingency Page 6 of 11/January 15, 2019 1 1 1 funds were available in June, he preferred to cover that cost and get it out of the way so it would not be an issue for the next fiscal year. Mr. Goodman noted the improvement would free up dispatchers, while Mr. Akers said it would reduce demand on the dispatchers. Mr. Akers stated the focus was to protect the first responders and provide quality service to the citizens by making efficient use of the technology, especially in light of increasing call volume. Mr. Penn asked how REMSI and the Fire Department would benefit from the system. Mr. Akers explained that they would get receive information concerning a call without the need for extended communication from the dispatcher. Given the discount, Mr. Utt estimated that the Town might see a savings of $6,500. A short discussion then ensued regarding the potential for a unified network in the future and the belief that e -summons would probably become mandatory. Major Johnson felt it would be better to initiate e -summons now while it was cheaper. Discussion having concluded, Mr. Goodman moved that Council support the Dispatch Center in moving toward mobile dispatch. Mr. Penn seconded the motion which was approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Mr. Goodman then moved to authorize staff to prepare the necessary paperwork and advertise the public hearing for Council to implement e -summons. Mr. East seconded the motion which was approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council then moved to review the landscaping plan update. 10. Public Operations a. Town -wide Landscaping Plan Update Referring to the summary in the packet on landscaping financing, Mr. Utt noted there were two vacancies on the staff that left $67,000 in the budget for salaries. If the positions were filled, he estimated that only $21,000 of the salary funds would be used to the end of the fiscal year for the two positions, which would leave approximately $40,000 available. That would be the easiest place to take funds from he said but added that the amount did not cover fringe benefits such as VRS, etc. He felt there would be more money for paving in any event. Mr. Utt recommended that Council, if it wished to do the entire landscaping program, use a portion of the surplus funds. Mr. East said that he felt it should be restated that this was notjust an expenditure in landscaping, but a savings and return on investment. Mr. Utt estimated that there might be a $12,000 per year savings in future budgets. Mr. Goodman said that members of the public did not believe that there would be a two and half year payback and that there was some "pushback" from the community concerning the amount spent on landscaping for one year. Mr. Utt said that he felt the effort was important to improve the community's image. Page 7 of 11/January 15, 2019 1 1 1 Mr. Dawson asked how to response to citizens who did not believe in a two and a half year payback. Mr. Utt said that his work with the budget required understanding where the money went. Noting the recent budget reviews, he felt the Town would remain on track with an $8,000 to $10,000 budget for landscaping versus a $20,000 budget, especially replacing annuals with perennials, thereby saving the cost of replacing annuals. Mr. East ventured there were intangible benefits to the community, while Mr. Dawson noted that the annual cost of replacing the annuals added up over time. Mr. Dawson also added that the goal was to improve the community's appearance and save money in the budget. Mr. Utt said that the funds involved were street money, which had to be sent back if not used. He was not lowering the overall budget by $10,000, but was able to have $10,000 more in paving, thus gaining more from the budget than in the past. To Mr. East's question as to what Council needed to do, Mr. Utt requested direction to proceed on the nine landscaped areas. He added that he would not do the landscaping around the entrance signs until those signs were replaced. Mr. Goodman asked if the signs would be done this fiscal year. Mr. Utt replied only if money could be found for the signs, which he wanted to discuss at the February work session in light of how the budget looked at that time. Mr. Dawson's concern was that if the entire program were introduced there were 24 other areas that remained to be done. Mr. Utt replied that it was more worthwhile to have a conversation about ingesting more now to save in the future Mr. East moved that Council move forward with the Town -wide landscaping plan with funding to be allocated from the VDOT street funds in the amount of $36,000 for nine landscaped areas. Mr. Penn seconded the motion which was approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman - No Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council next considered an updala on social media policy development. b. Social Media Policy Development Update Mr. Utt said that Mr. East requested that this item be placed on the agenda. Mr. East said given the power of social media, it was important to look after the community and how it was presented and avert negativity whatever its source. The Town did not have a social media policy with respect to Town employees and he felt there should be one. Mr. Utt added that the packet had examples of policies from the state, Virginia Tech and Campbell County. The Police Department had a policy as required through the accreditation process. He asked for input from the Council. Mr. Goodman told Council that the policy could not extend to employees expressing their opinion on their own social media account, since it would violate their First Amendment rights. The only way the Town could have a social media policy was by regulating the social media posts from official Town of Pulaski accounts in addition to restricting departments from creating accounts. Any department wanting to create an account would have to be authorized by the Town Manager and adhere to any social media policies. Mr. East said he understood from the state policy that if an employee referenced a state agency on their own social media, there had to be a disclaimer that the statement was not the opinion of an agency. Mr. Page 8 of 11/January 15, 2019 1-1 1 F Goodman said the state did not actively enforce the policy, because of "pushback" from state employees feeling the state was trying to regulate their free speech. In light of this development, Virginia Tech created their own social media policy. Mr. East felt, since most organizations had a policy, that the issue had been scrutinized enough that it was possible for a policy to be drafted. Mr. Goodman noted the state's policy had not been updated since 2011 and suggested that other sources such as litigation actions be reviewed. Mr. Utt proposed that the Police Department policy could be expanded into a Town -wide policy as an addition to the employee handbook, which was his recommendation. Mr. Goodman thought that it might be time to rewrite the Town's personnel policy to include other state and federal guidelines in addition to including a technology section with an acceptable use policy. Mr. Utt said that other municipalities had an electronic communications and social media policy which covered emails, computer use, and internet use in addition to social media. Mr. Goodman, referring to Virginia Tech's policy and procedures, suggested the policy would have to strike a balance between an employee's privacy and the organization's access to employee's electronic media. Mr. Radcliffe felt that provisions for termination should be included in the policy. Mr. Utt proposed that he meet with department heads to draft a policy for the February work session which would be modeled from the Police Department's policy and the policies in the Council packet. Mr. Goodman suggested an acceptable use of information systems policy and a social media/e- communication policy be drafted. With discussion having concluded, Council next considered Resolution 2019-03, Appointments to the Cemetery Board of Trustees. 11. Finance There were no items considered under Finance. 12. Legislative a. Resolution 2019-03, Appointments to the Cemetery Board of Trustees Mr. Utt noted this resolution would appoint three members to the Cemetery Board as described in the resolution with a one year rotation for funeral home representatives. Mr. East moved to adopt Resolution 2019-03, Appointments to the Cemetery Board of Trustees, as written. The motion was seconded by Mr. Goodman and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Following the vote, Council moved on to the Round Table Discussion. 13. Public Utilities There were no items for consideration under Public Utilities. 14. Safety There were no items on the agenda for discussion under Safety. 15. Human Resources No issues for discussion were on the agenda for Human Resources. Page 9 of 11/January 15, 2019 1 1 16. Round Table Discussion Mr. Penn asked why nothing had been done about the Vuhvanagon vans on Route 11. Mr. Utt replied that the Town was working on serving papers. Asked by Mr. Penn what the hold-up was, Ms. Hair replied that the owner and the agent were not at the locations listed and apparently had left Town. Mr. Rygas said that the issue involved a quasi -criminal warrant (requiring personal service), otherwise the warrant could have been served through the state or where the parties were located. Mr. Rygas added that the hope was to serve the owner if they came to town, otherwise another alternative would have to be considered. Mr. Goodman, noting that the agent could not be served, asked if the agent was supposed to be in Virginia. Mr. Rygas said that was correct and that was part of the issue. Furthermore research had been done on who enforces the requirement that a registered agent should be from Virginia. Mr. Goodman asked if the State Corporation Commission had any power. Mr. Rygas said power was not the issue but getting the Commission's attention concerning a small L.L.C. was. The agent may have been at the address initially but now is not. Getting the service he concluded was the issue. Another alternative might be to call the owner since other persons had been in contact with him in the past. Mr. East speculated that if the owner did not come around the issue could linger indefinitely. Mr. Rygas replied it could, but staff would look at alternative ways of serving the owner. Chief Roche noted that department personnel had been to the in -Town location and had vehicle descriptions. He also noted that the location had surveillance which probably could be accessed remotely by the owner. Mr. Dawson and Mr. East had no comment. Mr. Goodman thanked the Town's road crews for their work the previous weekend and that their effort was appreciated. Mr. Clontz had no comment. Mr. Radcliffe thanked the staff for doing a good job during the bad weather. 17. Closed Session Mayor Clark requested a motion to enter into Closed Session for four items as follows: • Two items under Virginia Code 2.2-3711 (a) 1, for personnel matters regarding the Town Manager's Evaluation and the Compensation Study Implementation Plan; and, • Two items under Virginia Code 2.2-3711 (a) 3, concerning acquisition or disposition of public property concerning a Crescent Street property and the Calfee School property. Mr. Goodman moved to enter into Closed Session for the four referenced items. His motion was seconded by Mr. Clontz and approved on the bllowing roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council entered into Closed Session at 6:56 p.m. and returned from Closed Session at 8:16 p.m. Page 10 of 11/January 15, 2019 1 1 1 Mayor Clark asked for a certification motion that Council only discussed those four items for which it went into Closed Session; two items under Virginia Code 2.2-3711 (a) 1, regarding personnel matters concerning the Town Manager's Evaluation and the Compensation Study Implementation Plan; and, two items under Virginia Code 2.2-3711 (a) 3, acquisition or disposition of public property regarding a Crescent Street property and the Calfee School property respectively. Mr. East made the certification motion. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Mr. Goodman then moved that Coi incil amend the Town Manager's contract effective January 1 sl of this year to run the remainder of the contract where Council removes the language allowing a take home vehicle and replace it with a $500 per month vehicle allowance. The motion was seconded by Mr. Penn and Mr. Radcliffe and carried on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 18. Reminder of Future Council Meetings Mayor Clark reminded the Town Council of upcoming meetings on February 5th and February 19th. There being no further business, Mayor Clark then requested a motion to adjourn. Mr. Goodman made the motion to adjourn, which was seconded by Mr. Clontz and approved by un voice vote at 8:21 p.m. l Approve id L. Clark Mayor ATTEST: A,111 David N. Quesenberry Clerk of Council Page 11 of 11/January 15, 2019