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HomeMy WebLinkAbout10-15-19Minutes of the Pulaski Town Council Work Session held at 5:00 p.m. Tuesday, October 15, 2019 in the Council Chambers of the Municipal Building at 42 First Street, N.W. In attendance were: Mayor: David L. Clark, presiding Councilmen: G. Tyler Clontz; Brooks R. Dawson; Gregory C. East; Joseph K. Goodman: Lane R. Penn; James A. Radcliffe Administration: Shawn M. Utt, Town Manager Nichole L. Hair, Deputy Town Manager Legal Counsel Spencer A. Rygas, Town Attorney Press: Mike Williams, PC Patriot Staff: Chief Robbie Kiser, P.F.D. Det. Mike Hudson, P.P.D Rebecca Leeper, Finance Director Bill Pedigo, Town Engineer David Quesenberry, Clerk of Council Others Present: Cathy Hanks Clayton Howlett Brandon Hughes Tye Kirkner Adam Parker Jeff Worrell Brad Wright 1. Call to Order. The meeting was called to order at 5:00 p.m. by Mayor Clark. 2. Roll Call. Following the call to order, the roll was taken. Present were: Mayor Clark, Mr. Clontz, Mr. East, Mr. Dawson, Mr. Goodman, Mr. Penn, and Mr. Radcliffe. With all members of Council in attendance.. a quorum was present for the conduct of business. 3. Modification of the Agenda. No modifications were made to the agenda. 4. Guests and Visitors. Mayor Clark thanked those present for attending the meeting and commented it was a good crowd for a work session. 5. Consent Agenda. a. September 17, 2019, Council Work Session Minutes. Mayor Clark moved on to the Consent Agenda and called for a motion to approve the minutes of the September 17, 2019 Council work session. Mr. Penn moved to approve the minutes. His motion was seconded by Mr. East and approved by a unanimous voice vote of Council. Council next conducted a public hearing concerning the budget amendment for FY 2019-2020. 6. Public Hearings. a. Budget Amendment -Carry Over to FY 2019-2020 Mr. Utt referred Council to the material in the packet concerning the budget amendment. He emphasized that the "rollovers" for this fiscal year were associated with a couple of large grants. Those grants were the Downtown Grant, ($616, 656.23), and the Brookmont-VDH Grant ($1,776.606.60). In addition there were six restricted Police Department accounts whose balances as of June 30 ($102,600.09) were "rolled over" into Page 1 of 10/September 17, 2019 the new budget because they were specific to certain Police Department items. Also added in was $25,000 for an administrative vehicle (Capital Outlay). In regards to General Fund revenues, Mr. Utt said that the $616,000 was not going to show as coming out of General Fund reserves, because the Town did not have that money in hand, but it would be shown as revenue from the grant. However, the $127,600.09 (P.D. $102,600.09, $25,000 vehicle) would be shown as coming out of reserves because it went into reserves at the end of the fiscal year. Regarding Water Fund revenues, the $1.7 million from the Brookmont-VDH Grant would not be shown as coming from reserves, but since it was grant funds, it would be shown as revenue from the grant. There were no "rollovers" for the Sewer Fund for his fiscal year. Mr. Utt said that since the amounts involved were greater than 1 % of the Town's budget, a public hearing was required before action could be taken. Mr. Penn inquired as to why there were no "rollovers" for the Sewer Fund. Mr. Utt responded that all the projects on the Sewer side were completed and the reserve funds were already budgeted. Mayor Clark then opened the public hearing at 5:03 p.m. There being no comments, the hearing was closed at 5:03 p.m. After the public hearing, Council moved on to a proclamation for "Red Ribbon Week". 7. Presentations. a. Proclamation for Red Ribbon Week Mayor Clark noted the proclamation did not require a vote and that he would read it into the minutes. He read the proclamation as follows: Red Ribbon Week Proclamation WHEREAS, substance use disorders in the United States prevent millions of people from reaching their full potential at school, on the job, and in their communities; and WHEREAS, research indicates that young people who avoid the early use of alcohol, tobacco, and marijuana are less likely to engage in other harmful behaviors such as crime, delinquency, and other illegal drug use; and WHEREAS, founded in 1988 in honor of undercover Drug Enforcement Agent Enrique "Kiki" Camarena who was kidnapped, tortured, and murdered by members of a drug gang in Mexico on February 7, 1985, National Red Ribbon Week is designed to raise awareness of the dangers of the use and misuse of alcohol, tobacco and other drugs; and WHEREAS, the 2019 observance of Red Ribbon Week provides residents of Pulaski County the opportunity to demonstrate their commitment to healthy, drug-free lifestyles by wearing and displaying red ribbons; and WHEREAS, this annual observance is coordinated and supported each year by the Pulaski Community Partners Coalition (PCPC); NOW, THEREFORE BE IT RESOLVED, that the Town of Pulaski does proclaim October 23 through 31, 2019 as "RED RIBBON WEEK" in the Town of Pulaski and encourage all citizens to work together to teach our young people that drug and alcohol use is dangerous and harmful to both their health and their future. Following the reading of the proclamation, Council then heard a report from the Forest Service on a planned controlled burn in the Jefferson National Forest. Page 2 of 10/September 17, 2019 b. U.S. Forest Service Controlled Burn Mr. Brandon Hughes of the U.S. Forest Service and Mr. Brad Wright of the Virginia Department of Forestry spoke to Council on planned controlled burns in the national forest adjacent to Gatewood. Mr. Hughes reported that a decision memo had been issued, after work required by the National Environmental Protection Act (NEPA) was performed, for 60,200 acres of prescribed fires over a ten year period, treating between 5,000 and 15,000 acres annually. For this area, the project size was approximately 5,500 acres. Referring to maps, Mr. Hughes reviewed the different tracts of forest located in the Gatewood area which were slated for controlled burns spaced over the next several years. The focus of the project would be on resource benefits for wildlife, timber, hydrology and soils. The fires, he continued would actually benefit freshwater quality and enhance soil breakdown leading to quicker filling of reservoirs. Mr. Hughes noted the difference between a wildfire and vegetation reduction, which led to benefits for wildlife as well as protection for the community. Chief Kiser added that controlled burns also helped the treatment of water. Mr. Hughes asked if there were any questions. Mr. Utt said that the Town was approached over two years ago before the NEPA work had started. Given the Town's ownership of some 300 acres in the project area and the presence of Gatewood's facilities, he said the Town wanted to make sure that the timing was right that campground operations would not be affected. Since the park would be closed from the end of October through mid-April, the goal would be to do the burns before then. Mr. Hughes agreed adding that the intent was to have recreational use at its lowest level in the area before prescribed fires were initiated. Mr. Utt asked if in a controlled burn only the underbrush would be burned and not the older growth. Mr. Hughes responded that there was an acceptable loss rate of 20%. The intent was to create early sessional habitat by performing a low under -canopy burn in a smooth manner and at a low fire intensity. For the largest tract, the controlled burn might take one to three days. For reference. Mr. Wright suggested that an example of a bad scar was the fire at Draper Mountain Estates. At Randolph Park, a controlled burn was performed last year in the area of the walking trails. Mr. Wright noted that the area was open underneath the forest canopy, which he described as a `good burn", which was what was desired for the Jefferson Forest unit. Mr. Utt felt what was needed from the Town was authorization to do the controlled burn on Town property as long as it doesn't have any effect upon the operations of Gatewood. Mr. Goodman asked what would prevent a controlled burn from turning into a forest fire. Mr. Hughes responded that burning had to take place under certain conditions. A burn plan must be developed which sets the parameters under which burning may occur. The plan detailed what was to be done, how it would be done, why it needed to be done and who would participate in it. To do things correctly, the burn must be performed under certain conditions such as relative humidity (25%-45%), wind speed (5 mph -8 mph), prolonged forecasts and smoke impact. Given that there were other areas slated for a burn program, Mr. Hughes said that burns would be performed only when conditions were right. If conditions were right then they would pursue doing the burn here or in another area. Mr. Goodman asked if the need arose, would water be taken from Gatewood. Mr. Hughes said that the burn plan determined what equipment would be present. There were engines and bulldozers on the burn plan that actually had to be present at the burn site along with a firing crew. Mr. Hughes, anticipating the possible reactions of the public to a controlled burn, said its benefits were usually visible two to three years later Chief Kiser inquired if a Public Information Officer (PIO) was available. Mr. Wright said that a PIO would be doing joint releases with the federal side, the Va. Dept. of Forestry and the local media. Efforts would be made to publicize the effort ahead of time to increase the comfort level. The state would help represent the Town as far as Town areas that would be burned. He added that no bulldozer lines would be needed on Town property and that the fire coming from the mountain would be of low intensity. Mr. Wright noted that Page 3 of 10/September 17, 2019 this was a "first" for the state of Virginia. In the West, controlled burning in a watershed was a big issue, since the area was desired to be clean so a wild fire would not lead to issues with erosion. Being a new initiative statewide initiative between the Forest Service and the Va. Dept. of Forestry, he felt it would be beneficial for the Town. Mr. Hughes mentioned that there was a pipeline and a power line in the burn area that would be protected by fire personnel and that some protective measures were already underway. Mr. Dawson asked if local firefighters would be used. Chief Kiser replied that fire personnel would be stationed at the campground. Mr. Wright maintained there would be no cost to the Town. Mr. Goodman asked about overtime. Mr. Utt responded that they would be volunteers. Mr. Hughes said the Forest Service would clear the overtime. There being no further comments.. the presentation concluded. Following the presentation, Council heard a report from Ms. Cathy Hanks concerning the Friends of Peak Creek. c. Friends of Peak Creek, Cathy Hanks Ms. Hanks said that one of the major areas of focus for the Friends of Peak Creek (FOPC) was the erosion of the streambank. Testing by Virginia Tech students from the Biological Systems Department, had indicated that the Superfund site was leaking into Peak Creek. Even though the Allied Chemical/Honeywell site had been capped, the creek had eroded under the site where layers of compressed "doodle dust" were now visible in the creek channel. Conductivity test by Friends of Claytor Lake found higher levels of conductivity at Peak Creek (indicating contaminants). Ms. Hanks said the erosion was an issue that FOPC wanted to bring up despite it being a larger issue for the EPA in recapping a Superfund site. FOPC hoped to mitigate the issue through smaller efforts to try to slow down the erosion. They had been working with the New River Conservancy to draw attention to the streambank issue. Ms. Hanks wanted Council to know that their effort was underway. Mr. Penn asked where Ms. Hank's information came from. Ms. Hanks responded it was from the results of the Virginia Tech student's research. Also information on the site capping was available from the EPA website. Ms. Hanks said that the prime contaminants were: zinc, lead and copper. Mr. Penn asked if the situation could be resolved. Ms. Hanks replied that the first step was to draw attention to the problem. Mr. East asked if fish in Peak Creek were a concern. Ms. Hanks said there were advisories for PCB's for small mouth bass and carp. Mr. Dawson asked what expanse of the c -eek bank was involved with the erosion. Ms. Hanks asked Mr. Pedigo for an estimate. He responded the area in question was the fill area located behind the shopping centers on Rt. 99 which extended possibly three-quarters of a mile. Ms. Hanks added that it started across from Heritage Park. Mr. Dawson asked if prevention would have to address the entire area of the bank. Ms. Hanks said yes. Mr. Goodman asked if Honeywell had any responsibility to resolve the issue. Ms. Hanks said she did not know. She speculated it might be their liability, while Mr. Utt pointed out they were part of the closure and their closure was leaking. He felt that the goal of FOPC was to get the eyes and ears of the EPA or the powers that be to pay attention to their concerns. Ms. Hanks felt that one goal was to see if something could be done to slow the contamination down. Mr. Goodman asked if an attempt had been made to contact Honeywell. Ms. Hanks replied they had not, but had mentioned it to a retired DEQ employee who advised against it. As the presentation concluded, Ms. Hanks said that they would keep the Town posted on their efforts. After the presentation, Council heard a report from Mr. Jeff Worrell and Mr. Tye Kirkner on the activities of the Ratcliffe Museum Page 4 of 10/September 17, 2019 d. Ratcliffe Museum Report, Jeff Worrell, Tye Kirkner Mr. Worrell told the Council that the Museum was doing well despite the loss of three founding members: Wally Brockmeyer, Betty Lou Kirkner and J.R. Schrader. He reviewed a number of activities performed by the Museum, the most notable being the fund raiser at the Hagan residence and the Golf Tournament. The Museum had added the Wilmer Ryan N -scale train set to its displays and was successful in picking up more volunteers with the assistance of new part-time employees. With respect to special projects, Mr. Worrell said the Museum was developing a catalogue of its collection. The Museum was also partnering with Radford University on the Rudolph Farmer photographic collection with volunteers assisting in preparing the photographs for posting on-line. Mr. Worrell noted that the Museum was in the process of upgrading the exhibit on the Maple Shade Inn to incorporate new items recently acquired from the Tom McCarthy estate. He added that repairs and upgrades were done to the Brick Garden. With regards to finances and attendance, Mr. Worrell said the Museum was doing well with a current balance of $41,948.05 with $10,000 set aside for repairs and maintenance of the exhibits. Donations were also performing well with $1,640 in donations last year and $821 received since July of this year. With respect to general donations, the Museum had received $6,000 this year alone. Attendance over the last six months totaled 1,800, averaging roughly 300 people per month. Overall Mr. Worrell commented. the Museum was doing well and added that the goal was to have something the Council could be proud of. He said that could not be done without all the support from the Town for which he thanked Council. Mr. Kirkner thanked Council for their support of the Museum and emphasized that not many non-profit organizations had the support that the Town provided to the Museum. This support he continued allowed the Museum to improve the collection in addition to having activities in the community. Mr. Kirkner then reviewed many of the outreach activities of the Museum. Among the activities mentioned were summer camps, participation in the American Evolution observance, exhibit restoration, and additional improvements to enhance the Museum experience such as the N -scale Ryan trainset and other items from the Maple Shade Inn recently acquired by the Museum. As he concluded his presentation, Mr. Kirkner thanked the Council for their support and the opportunities that Council's support afforded. Following a brief discussion of flooding earlier in the year that threatened the Museum, Council moved next to "Public Operations" to receive a report on a Downtown WiFi network from Mr. Clay Howlett and to set dates for public hearings for zoning matters. 8. Public Operations a. Downtown WiFi Network Update, Clay Howlett Mr. Howlett said about a month and half before, he and Mr. Utt had held discussions on getting WiFi to Main Street. From those discussions, it was decided that the first phase would include the area between Washington Avenue and Jefferson Avenue. The next decision was to bring Comcast into the effort because they had the needed bandwidth. Discussions with Comcast were held concerning different options. He noted that Comcast did offer a WiFi Pro, but it had to have multiple Comcast connections throughout Main Street to make it work. That in turn would require private owners to allow it into their building, which was not desirable. The decision was to bring a "gig network" in to the old Courthouse, making the effort a project between the County and the Town. Gig" service was to be brought to the Courthouse and from there it would be "pushed" to the light poles. A "mesh network", using Ubiquity access points, would cover the area between Washington and Jefferson. Presently he said, five poles were being considered, but that depended upon the foliage cover on Main Street. The network itself would be regulated using a Ubiquity cloud key which controlled the maintenance and limitation of bandwidth per user and the time a user could be on-line. An additional feature would be the ability Page 5 of 10/September 17, 2019 of the network to send users, once they accept the terms of use, to a website of the network's choosing. Mr. Howlett said those antennae not used in the first phase could be used to expand the network along either Washington or Jefferson avenues. The network was built upon "mesh technology" which would allow the network to expand into the Downtown. Mr. Utt said that there would be one master box in the Courthouse so the network could be expanded as long as a connection to the wireless could be made. Mr. Howlett replied that was true to a certain extent. It was possible to have 250 users per access point, but that would be limited by bandwidth. With "mesh" he added the signal would get weaker as you go out. If expansion was desired, for example down Route 99, there would have to be more Comcast ports of entry. Mr. Howlett said he thought the current proposal was a good stepping stone and then asked for questions. A discussion followed over Mr. Goodman's concern that the proposed layout of the network would result in a fifty percent decrease in bandwidth. Mr. Howlett responded that this was a "high level overview" and once actual installation began it would be different. He said that a site survey would require an outside firm to come in given the foliage on Main Street. Discussion continued over possible use various types of equipment; the addition of cameras to the network in light of increased events on Main Street; and, the contribution by the County of the Courthouse as a central nexus for the network. Mr. Goodman asked about the "gig" service for the Municipal Building. Mr. Utt responded that it was a matter of upgrading the service coming in to the building. When two connections were brought in, one for the Internet and one for the telephones, connectivity issues were no longer a problem. The previous use of one connection for telephones and Internet had problems. Mr. Goodman asked if the Town was operating two separate LAN's to which Mr. Howlett replied that he would have to look into that since Comcast handled things on their end. Mr. Goodman asked for a Memorandum of Understanding (MOU) with the County concerning use of the connection and access. Mr. Utt said it probably would be advisable to formalize any kind of agreement. Mr. Rygas suggested that the agreement would address what might happen. Mr. Howlett ventured that most of the issues would involve filtering. Mr. Goodman mentioned using a new router model which could filter out inappropriate or objectionable content. He also suggested getting firm cost estimates and expanding the network reach to the Jefferson Ave. parking lot and the "Fudge Lady" on Washington Ave. Mr. Dawson asked if the purpose was to provide WiFi service to the patrons of Main Street. Mr. Utt said yes, that it was to give persons another reason to come to Main Street. Mr. Dawson asked if it was not for people there, but for people coming there for one reason or another. Mr. Utt responded that for residents, the network was timed for 30 minutes until users had to log in again. Mr. Dawson asked if the network would be for persons shopping or "hanging out" on Main Street. Mr. Utt added that it would be for events as well. In response to Mr. Dawson's question that there was one event on Main Street, Mr. Utt replied that there was thought to moving the "Cruise In" back to Main Street as well as possibly "Pulaskifest". Mr. Dawson then asked about the monthly cost for the network service. Mr. Howlett responded $246.85. Mr. East asked if the total cost would be on the order of $20,000. Mr. Howlett said no, it would be around $5,000. A short discussion followed on potential costs for WiFi transmission in the Downtown in light of the County's efforts to provide similar services in other locations. Once discussion concluded Council considered a request for setting public hearing dates for zoning applications. b. Public Hearings Request for Zoning Application. Ms. Hair informed Council there were two requests. The first was from 592 Prospect Avenue which requested vacation of an alley behind and on the corner of their property. She reported that the alley way was grassed over and used as part of a yard. Mayor Clark asked if that alley ran to the former Pulaski Furniture water tank. After a short discussion, Mr. Goodman asked if Pulaski Furniture could still access the tank if the alley was closed. Mr. Utt said Pulaski Furniture owned the lot behind the tank. Mr. Pedigo said the lot was too steep to use which he thought was the purpose of having the alley. also there was a water line (inactive) there. Page 6 of 10/September 17, 2019 Mr. Rygas asked if the tank had any value to the Town. Mr. Utt said Pulaski Furniture had proposed to give the Town the tank, an offer he had resisted. Mr. Pedigo said the tank was originally placed there for extra pressure. If a new tenant came to the facility he added, the tank might be of use to them. Ms. Hair suggested that an easement could be created giving access to the tank. Mr. Rygas said there were title issues with the tank which dated back to the RCA plant. A change in use he added, could give rise to a need for access. Mr. Utt said the easement was a good idea, while Mr. Goodman suggested that no structures be constructed over the easement as well. Ms. Hair said the staff recommendation was to hold the public hearing on November Stn The second item concerned redefining medical clinics. Staff's recommendation was to hold the Planning Commission public hearing on November 1211, to be followed by the Town Council's public hearing on December V. The proposed definitions would be aligned with the state's definitions. Ms. Hair also recommended that all hospitals and medical facilities require a special exception throughout the Town. Mr. Utt asked Council if they wished to hold the November legislative meeting on Election Night or move it to Wednesday. After a brief discussion, Council decided to move the meeting to Wednesday, November 61 Mr. Goodman moved that the first meeting in November be moved to November 611 at the same time and same place. His motion was seconded by Mr. Radcliffe and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Mayor Clark then called for a motion setting the public hearing dates for the alley closing on November 6` and for the zoning matter a public hearing before the Planning Commission on November 1211 and before Town Council on December 311 Mr. Goodman made the motion as stated by the Mayor. His motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council next considered two resolutions concerning issuance of general obligation bonds and a budget amendment for FY 2019-2020. 9. Finance No issues were scheduled for consideration. 10. Legislative a. Resolution 2019-33. Issuance of General Obligation Bonds Mr. Utt noted that the draft Resolution 2019-33 in the packet would be required to be adopted as amended because of the addition of a table that would be inserted into the resolution. Mr. Utt said the bond was $420,000 maximum. With respect to the use of the bonds proceeds, the truck cost $240,000 with $10,000 in equipment; bond counsel accounted for 3% of the bond; and the Train Station roof took the balance. He added that Mr. Pedigo had a summary of roof estimates to present and underscored the difficulty of getting quotes from contractors. Mr. Pedigo said that the roof shingles had become very brittle. In light of that, prices had been received for a single edged slate that would cost $46,000 in materials. The tongue -in -groove wood to repair the rafters would cost about $11,000 in materials, while the rafters would cost $1,200 in materials. The price that was Page 7 of 10/September 17, 2019 difficult to get a firm number on was the labor to demo, save the copper, install the new wood and put the new shingles back on. He added that a high number for the labor was $100.000. That would bring the total to approximately $160.000. Adding a 10% contingency to that, should result in a cost between $175.000 and $180,000. Mr. Utt added the caveat that this cost involved contracting everything out. Mr. Pedigo felt that the materials prices were good. He said that he and Mr. Utt had discussed that if things got in a pinch and money had to be made up somewhere, the demo work could be done with Town crews. Acting in concert with the contractor, Town crews could remove the roof and dispose of it and save the contractor that part of the cost. Mr. Goodman said that factoring in the 3% bond fee and the truck, left only $157,000. Mr. Pedigo responded that why he was told to do it for $150,000. Mr. Utt said in spite of the outstanding questions, the rate on the bond was good until October 261, with a closing date of October 24th. What he proposed was to put the bond proceeds in escrow and buy the truck, but do nothing with the train station money until Council was comfortable that there was a good plan. He added he did not want to slow the bond down, but if $5,000 to $10,000 was needed the Town could come up with it. Mr. Radcliffe asked why there was so much trouble with contractors. Mayor Clark replied that they had more work than they could do. Mr. Goodman added it was hard to find a good contractor. Mr. Radcliffe then asked if work on the roof should start this winter, wait until spring or was it something that could not be waited on. Mr. Pedigo replied the quicker the roof could be put on the less rot there would be. He noted that there was more rot than he thought there was. Mr. Radcliffe wondered if the contractors felt they could not get the roof on before bad weather and if that was pushing the price up. Mr. Utt agreed, but hoped that the Town crews could be used. They could do the demo but the contactor would have to apply the new roof. Mr. Goodman felt the key was to get the roof done as soon as possible and felt the use of escrow was not an issue. Mr. Utt replied that he wanted to make sure that Council was comfortable with what was going to be done before funds were spent. He did not want the bond slowed down because it needed to be closed. To Mr. Goodman's question if there was a date the money had to be spent. Mr. Utt said no that if the Town closed on the 24th, the money would be wired on the 24th. The funds however. had to be spent on what was specified in the bond. either the fire truck or the station. Mr. Dawson felt that the largest issue was that there was $150 000 available but the roof could cost more, causing the Town to end up with a loan that didn't handle the problem. Mr. Utt said the good thing was if the cost was high on the train station, it would not cost the Town anything to prepay the bond. Mr. Radcliffe asked if the Town got one bid or several. Mr. Utt replied that the Town got seven bids on the bond. but only one turnkey bid on the station for $350,000. That was why, he explained that Mr. Tawney was piecing out the pricing of the wood and other items. Mr. Radcliffe expressed concern about getting Town staff tied up with the station if something else should happen. Mr. Utt brought up the issue as to whether or not the Town had to do the station to historical significance. He asked how close Council wanted to stick to the original plan. Mr. Goodman did not think, given the past money spent, that it would be a good idea not to do historical repair. Mr. East said he felt like the Town was obligated. Mr. Penn asked why the Town was obligated. Mr. East replied because of the station's historical significance. Mr. Dawson asked if the roof that was being put back on had a tendency to fail. Mayor Clark answered that it wasn't the roof that failed, but the guttering was installed improperly. The water was not being carried away but was filling up the gutter and backing up under the shingles and rotting the roof out. A short discussion then took place about removing the roof. what that would involve, and possible changes to the downspouts to ensure adequate capacity to properly drain the roof. Mr. Dawson said it sounded to him that concerning the bond, the Town was still figuring out what to spend. Mr. Utt responded that the bond addressed repairs and renovations to the historic train station. Mr. Dawson Page 8 of 10/September 17, 2019 asked if the bond monies had to be returned at a certain time. Mr. Utt replied they could be returned anytime. Mr. Dawson then ventured that the Town would have to pay the interest, to which Mr. Utt replied that it would, up to the point the bond was paid back. Mr. Goodman asked what if repairs cost $200,000. Mr. East ventured that would be an appropriate opportunity to use the reserves. After a short discussion on using reserves, Mr. Radcliffe said the window for action was very small. Mr. Utt said in all honesty it would be springtime before work commenced. The materials could be ordered but the biggest time determinant was the wood. There was only one location that could match the pattern of the bead board. Mr. Radcliffe said he thought that doing the work in the springtime was the safest route. After a discussion on the materials and scope of work, Mr. Dawson moved to adopt Resolution 2019-33 as amended. The motion was seconded by Mr. East and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye b. Resolution 2019-35 Resolution Amending the FY 2019-2020 Budget Mayor Clark told Council the resolution was the completion of Item 6a and that it would put the budget amendment into place. Mr. East then moved to adopt Resolution 2019-35 as written. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council moved on to the Round Table Discussion. 11. Public Utilities No matters were on the agenda for review. 12. Safety There were no items listed on the agenda for discussion. 13. Human Resources No issues were scheduled for consideration. 14. Round Table Discussion Mayor Clark called for comments from Council members. Mr. Clontz, Mr. Dawson, Mr. East, Mr. Goodman. and Mr. Penn had no comment. Mr. Radcliffe was highly complementary of the Fire Parade and of all staff who worked on it. He noted that there were nearly 100 units in the event. After all comments were received, Council moved to the Closed Session. 15. Closed Session Mayor Clark requested a motion for Council to go into Closed Session for one item under Va. Code 2.2- 3711 (A) 8, consultation with legal counsel concerning loitering and itineration. Mr. Goodman moved to enter Closed Session. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Page 9 of 10/September 17, 2019 Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council entered Closed Session at 6:54 p.m. and returned from Closed Session at 7:42 p.m. Mayor Clark asked for a certification motion that Council discussed only the one item under Va. Code 2.2- 3711 (A) 8, consultation with legal counsel regarding loitering and itineration. Mr. Goodman moved to certify the Closed Session. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye Joseph K. Goodman -Aye G. Tyler Clontz -Aye James A. Radcliffe -Aye 16. Future Meetings and Adjournment Mayor Clark reminded Council of its next meeting on Wednesday, November 6th and of the open house at Ca/fee School on October 26th from 11 a.m. to 2 p.m. There being no further business, Mr. Goodman moved to adjourn the meeting. Th by Mr. Penn and approved by unanimous voice vote of Council at 7:44 p.m,/ VI G Approved: avid L. Clark Mayor ATTEST: David N. Quesenberry Clerk of Council Page 10 of 10/September 17, 2019 was s