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HomeMy WebLinkAbout11-19-19Minutes of the Pulaski Town Council Work Session held at 5:00 p.m. Tuesday, November 19, 2019 in the Council Chambers of the Municipal Building at 42 First Street, N.W. In attendance were: Mayor: Councilmen Present: Councilmen Absent: Administration: Legal Counsel Press: David L. Clark, presiding Brooks R. Dawson; Gregory C. East; Joseph K. Goodman; Lane R. Penn; James A. Radcliffe G. Tyler Clontz Shawn M. Utt, Town Manager Spencer A. Rygas, Town Attorney Melinda Williams, Southwest Times Mike Williams, PC Patriot Staff: Lt. Mike Hudson, P.P.D. Chief Robbie Kiser, P.F.D. Rebecca Leeper, Finance Director Bill Pedigo, Town Engineer David Quesenberry, Clerk of Council Others Present: Jason Greene 1. Call to Order. The meeting was called to order at 5:00 p.m. by Mayor Clark. Michael Valach 2. Roll Call. Following the call to order, the roll was taken. Present were: Mayor Clark, Mr. Dawson, Mr. Goodman, Mr. Penn, and Mr. Radcliffe. Mr. East and Mr. Clontz were not present for roll call. With a majority of the members of Council in attendance, a quorum was present for the conduct of business. 3. Modification of the Agenda. Mayor Clark asked for a motion to add one item to the Closed Session under Va. Code 2.2-3711 (A) 1, a personnel matter concerning Town Manager employee oversight. The motion was made by Mr. Goodman, seconded by Mr. Penn and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Absent Gregory C. East -Absent James A. Radcliffe -Aye 4. Guests and Visitors. Mayor Clark welcomed everyone to the meeting and thanked them for coming. 5. Consent Agenda. a. October 15, 2019, Council Work Session Minutes. Mayor Clark moved on to the Consent Agenda and called for a motion to approve the minutes of the October 15, 2019 Council work session. Mr. Penn moved to approve the minutes. His motion was seconded by Mr. Dawson and approved by a unanimous voice vote of Council. Council next received a seasonal report on Gatewood from Michael Valach, proprietor of Mountain -2 Island. Page 1 of 10/November 19, 2019 6. Public Hearings. There were no public hearings scheduled on the agenda. 7. Presentations. a. Gatewood Seasonal Report, Michael Valach, Mountain -2 Island Mr. Valach said that he wanted to inform Council on the activities of the past season and plans for the next season. He noted that this was the first year that Mountain -2 Island had run both the boathouse side and the campground side. Referring to a slide presentation, Mr. Valach said that this season there was a focus on events to add some value to the park and encourage people to visit. Events included fishing tournaments, paddleboard race, various concerts, craft events and programming for children. The season extended from April 5th to October 28th for a 206 day season. Improvements made during the 2019 seasons covered the major areas of marketing, facilities and operations. Among the major improvements were: establishing a website; beginning online reservations; park beautification and maintenance; rental equipment upgrades; guest service training; a call center and various other measures. With respect to attendance and visitation, Mr. Valach said that the overall camping occupancy average was 30% which ranged as high as 87% for summer weekends and 99% for holiday weekends. Estimated attendance at the campground was from 15,000 to 20,000 persons. Peak times for day use was from late May to mid-July. Mr. East entered the hearing at 5:09 p.m. Mr. Valach said that revenues for the campground were up substantially but non -camping revenue was down. Overall revenues were approximately $125,000, but he said the park needed to be in the $150,000- $175,000 range to be able to put money back into the park to make improvements. Concerning challenges for the campground and day use areas, Mr. Valach noted several challenges among which were: lack of Wi-Fi and cell services; market reach; perceived value from previous season visitors; and fishing groups wanting a fishing direction for park activities. Mr. Valach emphasized that fishing did not generate enough revenue to make the numbers work and that to move to long term viability, the park needed to focus on adventure -type activities and families to make it financially viable. For the 2020 Season, Mr. Valach reviewed a number of signature events planned for each month to bring people in for the weekend. Plans tentatively called for the park to be open from April 2nd to November 291h for a 232 day season. He felt there were opportunities offered by hunting season for hunters to camp at Gatewood which might bring in business for November. Planned improvements for 2020 covered marketing, facilities and operations. Among the improvements mentioned were: encouraging partnerships; creating an Instagram account; using a camping blogger; continuing park beautification; renovating bathrooms; extending the season; and packaging options for the boathouse and rentals at the time of registration. Mr. Valach said that there was an issue of heat causing a downturn in business with customers looking for a place to cool off. In response a beach was added for customer's use. A partnership was explored to do a cabin and a yurt, but ran into issues with the County. Another partnership was formed with Tentrr which will do camping tents for three campsites which do not require building permits. Other improvements intended for next season included a disc golf course; a hammock park; a new hiking trail; a Wi-Fi hotspot; and an upgrade of boats among others. Mr. Valach noted that a playground for children continued to be an issue. Other changes for the new season were to extend the season and package options for the boathouse and rentals at the time when campsites were booked. Mr. Valach said that there were many bookings in Page 2 of 10/November 19, 2019 February, in response to a promotion. In addition a promotion was planned from Black Friday through Cyber -Monday. Most people he emphasize made bookings on line which required improvements in email and text capabilities. Visitation goals sought to increase overall visitation by 15% by increasing mid -week campsite occupancy; boathouse visitation and campsite visitation. The goal was to reach 150-175 campsite nights in November. Mr. Valach thanked Council and noted the positive trends for the park. Mr. Radcliffe said he heard many good things. He felt the Town could assist with outreach, mentioning in particular signage. He expressed his appreciation for what had been done. Mr. Valach responded that, as more people found out about Gatewood and told others, the future looked bright. Mr. Utt said the revenue totaled $125,000 as compared to the Town's best year of $92,000. Mr. East asked about the problem with the yurts. Mr. Valach replied that to build them, they had to meet Code and, as a result, the numbers did not work. Regarding the cabin, the contractor was a Class A builder, but did not have a commercial build stamp on his license. Mr. Valach said he wanted to do cabins that were a park model that had a RV sticker, which did not require building inspection, etc. Mr. East asked if other places faced the same hurdle. Mr. Valach replied that was why other areas used the park model cabins. He mentioned the substantial construction and cost of the yurts at Claytor Lake State Park. Mr. East said it sounded cost -prohibitive to him. Mr. Valach agreed and said the location at Gatewood intended for a yurt required a deck and buildup of the site. Mr. Dawson asked if Gatewood was advertised at Calfee Park. Mr. Valach said that they sponsored a night at the park. Mr. Dawson then asked if visitors at Gatewood wanted to spend their money on items that were not available to buy. Mr. Valach responded that he felt that they could do a better job at the campground store. Most people went to the grocery stores in town. He said he had looked at other campgrounds stores and noted they were better stocked, even when closer to a town. Mr. Dawson said he expected to hear about people wanting to swim. Mr. Valach replied that they did. He suggested that since a beach was there that a swim area be put in, primarily because people who camp there wanted it. He did not want an open swim area because the beach area was not large enough. In addition to get a public bathing permit there had to be shower facilities. The only place where there were showers was the campground. A check-in system using armbands was his preference regarding swimmers. Mr. Utt asked if swimming would be restricted to campers, to which Mr. Valach said that it would. Mr. Dawson asked if swimming would be possible now. Mr. Valach said that a bathing permit would have to be obtained from the Department of Health. He felt swimming would increase mid -week business by 25%. Mr. Utt ventured that change would be made this upcoming year. Mr. Valach said it would. Mr. Utt asked if the swimming area would be marked by buoys. Mr. Valach replied that it would. To Mr. Dawson's question about the ground of the swimming area, Mr. Valach replied that it was a nice slope that had sand for the bottom. He added that swimming would be a game changer, especially for families. Following the conclusion of Mr. Valach's report, Council moved on to Public Operations. 8. Public Operations a. Draft FY 2020-2021 Budget Projections Mr. Utt said was still early in the budget year but it was still possible get a good idea how things were trending. He said that real estate taxes had been mailed out and were due back December 5th. He believed that things were trending so the Town would collect what it needed to. With regards to personal property tax, 85%-90% was usually collected on the first round. The rest of the amount would probably be collected with vehicle stickers in March or April. The Town was trending high on local sales tax which was based on the percentage of school age children in the Town. Pulaski County had Page 3 of 10/November 19, 2019 asked the Weldon -Cooper center to revise their estimates because their enrollment addresses were not conforming with Weldon -Cooper's findings. Any changes would not affect the Town until January of 2021, but the issue should be kept in mind. Meals tax was the best revenue area which, despite the loss of Steer House, should reach $1 million this year. Mr. East asked about a plan for recruiting a restaurant. Mr. Utt responded that it was a matter of finding sites. There was a group that was interested in a brewery -restaurant. Locations in town that had been shown were 67/69 West Main, the McCarthy Building and the former County Jail. Mr. East asked about chain locations. Mr. Utt said there had not been much in the line of a major change. In his experience, chains looked at demographics within a certain radius and traffic counts. Retail Strategies Inc. should be reporting back to the Town with ideas of how restaurants could be part of that development process. Mr. East ventured that data should be relatively easy to gather. Mr. Utt said that Fatz ended up being worth $250,000 annually to the County showing that a high end restaurant could prove substantial (regarding revenue). Mr. East felt there was a substantial opportunity available for more. Mr. Utt said that the Downtown Project did a loss analysis for zip code 24301 using credit card data and found that a lot of card use was indicated in Wytheville and Christiansburg. Mr. Goodman said given loss of the Steer House it might be worth to look at an equivalent chain style like Golden Corral or Country Cookin' since there was now an opportunity here. He added that there was a demographic in the Town that was not being served. Mr. East suggested that Council make this their number one priority given the impact on what Council was trying to do and the investment it was trying to make in the public safety building. Mr. Goodman commented that one good restaurant could be of benefit to the debt service. Continuing the review, Mr. Utt said he expected street maintenance to remain level funded with modest increases at best. He did not know the effect of the recent changes in the General Assembly on next fiscal year's budgeting. Both utility funds were exceeding the budgeted amounts based on James Hardie's increase in output. With 33% of the budget year elapsed, Water Fund revenues were up 37% and Sewer Fund revenues were up 38%. Concerning expenses, both funds were trending at 33%, so the surplus gaps were gaining for the Town. Mr. Utt added that he did not see any glaring concerns as yet, but cautioned about the two large funds from the state. Mr. East commented that there was no historical reference as to what might happen. Council then considered the renaming of Magnox Drive to Harman -Corbin Drive b. Rename Magnox Drive to Harman -Corbin Drive Mr. Utt reviewed the history involving naming of that street area. In the 1990's a four block area from Randolph Avenue to Magazine Street was renamed Magnox Drive. In 2010, Council moved to have a request sent to the Planning Commission to change the name back to West Main. However, in the early 2000's, Council action referred the naming of new streets to the Planning Commission to be done. In looking at the Town Code, it was plain who had the authority to name new streets, but no mention was made of renaming existing streets. The previous reversion of the street name back to West Main was evidently not recorded since addresses shown by the County, 911, Post Office, Google, etc. show the street segment as Magnox Drive. Mr. Goodman explained that Google would not know of the change unless the County GIS was changed. He added the County was slow to enter changes. Mr. Utt said he understood their GIS was updated quarterly. Mr.Utt recommended that Council, by a vote, direct staff to draft an ordinance clarifying the process. He suggested that guidelines be drawn up specifying that a request could be made by petition of a certain percentage of residences on the street. This would hopefully avoid difficult issues in the future. Mr. Goodman recommended that there be some necessity and historical context to the community as a whole and that the naming of alleys be addressed also. He further recommended that the Planning Commission would always review those requests to have another group in place to make sure that requirements were met. Page 4 of 10/November 19, 2019 Council concurred with directing staff to draft an ordinance. Following its action, Council moved on to consider drought management recommendations. c. Drought Management Recommendations Mr. Pedigo told Council of the measures proposed should the Gatewood Reservoir drop to 10, 15 and 20 feet. He proposed that for levels between 10 ft. and 15 ft. that monitoring would be done on a weekly basis with a report made on the levels. He added that the current level was down 10.5 ft. For levels between 15 ft. and 20 ft. Council would consider some type of voluntary measures that would be put out to the public by social media, etc. For levels 20 ft. and below, mandatory measures would be taken such as shutting down carwashes, etc. as well as looking at the County for assistance. Mr. East asked where the measure would be codified. Mr. Utt suggested a resolution. Mr. Quesenberry asked if there would be sanctions imposed and thought there was already a section in the Town Code. Mr. Pedigo added he would put the reservoir measurement in the Weekly Report. Mr. Goodman asked if a monthly measurement could be taken. Mr. Pedigo said he could. Mr. Goodman hoped that they would be able to spot trends if a situation arose. Mr. Utt said that a resolution could be drafted that coincides with and references Town Code. Having completed items under Public Operations, Council next considered a grant/loan for emergency generators. 9. Finance a. Emergency Generators Grant/Loan Offer - VDH Mr. Utt reported that a $100,000 grant application was submitted for funding three backup generators for the Town's three main pressure zones. VDH offered the Town a 50/50 grant -loan which would cost $2,500 per year for 20 years at 2% interest. Mr. Utt felt like the amount was negligible since the Town would get backup service for approximately 90% of the Town's customers. Mr. Pedigo said it was a big part since the Town had backup generators at raw water and the Filter Plant. Mr. Goodman asked if funding would come out of water and sewer funds. Mr. Utt replied it would come from the Water Fund. Mr. Goodman said he supported it but wanted a faster payback than 20 years. Mr. Utt said he was very sure that these bonds did not have payback requirements. Generally they had to be kept for three years after which they could be paid off. Mr. Goodman said he preferred a five year term. Mr. Utt responded that the Town could pay more if it wanted to, possibly $10,000 per year. Mr. Goodman requested that Mr. Utt find out the prepayment requirements. Mr. Utt felt that everything was negotiable and that a 20 year term was the basic term. Mr. Goodman moved to accept the proposal of a 50/50 grant for the generators with the condition that an attempt be made to drop the payment schedule to five years for $49,300 instead of 20 years. Mr. East seconded the motion. Mr. Dawson asked if the amount of the loan portion of the grant was available in the Water Fund to forego a loan and interest altogether. Mayor Clark said in order to get the grant, the loan had to be accepted for three years. Mr. Goodman said that this type of loan usually had negligible interest. Following the discussion, Mr. Goodman's motion was approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Absent Gregory C. East -Aye James A. Radcliffe -Aye Council next continued a public hearing on an alley vacation request at 592 Prospect Avenue. Page 5 of 10/November 19, 2019 10. Legislative a. Alley Vacation Request, 592 Prospect Avenue Mr. Utt reviewed additional information and noted that the question was access to the water tank. After showing pictures of the right of way to the left and to the rear of 592 Prospect Avenue, Mr. Utt showed Council where there was a grade that went up the property to the water tank. He added that there was viable access from Monroe Avenue to reach the water tank. After the additional research, Mr. Utt said he felt it was an easier recommendation and would not be detrimental to other surrounding properties to close the alleys as requested. Mr. Goodman asked if there had been any response from Mr. Schwartz (the owner). Mr. Utt replied that there had been none. Mentioning his earlier concerns on access, Mr. Goodman said he felt there was more than reasonable access which he did not consider being a problem or an issue with closing the alleys. Mr. Penn asked who owned the tank, to which Mr. Utt replied the owner of the former Pulaski Furniture, Mr. John Schwartz from North Carolina. Mr. Penn then asked if the tank was connected to the Town's system. Mr. Pedigo said it was not now, while Chief Kiser noted that it also was empty. Mr. Pedigo said that was the reason that the 5th Street hydrant was dead since it was connected to the tank. Mr. Dawson understood the request was to promote putting a structure on the alley, without an easement at all and asked if there was a need to go back through the process. Mr. Utt felt there was no need for an access easement, since there was clear evidence of access from Monroe Avenue, which had been a concern of Council's. Following additional discussion, Mr. Goodman moved to adopt Ordinance 2019-11 as proposed. The motion was seconded by Mr. East and approved on the following roll call vote. Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Absent Gregory C. East -Aye James A. Radcliffe -Aye Council next considered a report concerning power outages in the Town. 11. Public Utilities a. Power Outages in the Town Mr. Utt said he had placed the item on the agenda at the request of Mr. Goodman. He had invited AEP to the meeting but they could not attend due to scheduling issues. They had requested a meeting on December 2nd to begin discussions on the problem with the aim of having it on the December work session. The biggest issue he continued was there was a neighborhood in the northwest that lost power frequently. Mr. Goodman said residents learned after the tornado that there was a circuit that extended from the southwest section of town that went up Randolph/Henry Avenue and took out 6th 7th and 8th streets power. In addition to major outages, there were many brownouts. The problem had been corrected before, but started again after the tornado and was affecting a number of residents. Mr. Goodman moved to table discussion on the issue until the December work session, if AEP could be there; otherwise reschedule it. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Absent Gregory C. East -Aye James A. Radcliffe -Aye Mr. Goodman asked that it be noted that he voted on the issue and because there were more than twenty people affected by it he did not have a conflict of interest under the state code. Page 6 of 10/November 19, 2019 Following the discussion, Council considered the Mutual Aid Agreement with Wythe County. 12. Safety a. Mutual Aid Agreement with Wythe County Mr. Utt said this was a standard mutual aid agreement that the Town had with every county around Pulaski County, numerous towns and the City of Radford. The standardized document expired at year's end with Wythe County and it was recommended that it be authorized for the Town Manager and the Chief of Police to execute the agreement on behalf of the Town. Mr. Goodman moved to authorize the Town Manager to execute the Law Enforcement Mutual Aid Agreement with Wythe County as proposed. The motion was seconded by Mr. Penn and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye Joseph K. Goodman -Aye G. Tyler Clontz -Absent James A. Radcliffe -Aye Council then moved on to the Round Table Discussion. 13. Human Resources No issues were scheduled for consideration. 14. Round Table Discussion Mayor Clark then asked for comments starting with Mr. Penn. Mr. Penn said he had received a number of citizen complaints about the Town's Christmas decorations. Mayor Clark said he also had received complaints. Mr. Penn asked if anything could be done. Mr. Utt asked Mr. Pedigo how many ornaments the Town had. Mr. Pedigo replied approximately one hundred -thirty. Mr. Utt said there was a group that wanted to have a fund drive and get people to sponsor new ornaments. The ornaments were priced out at $300-$500 per pole without mounting hardware which ended the fund drive. Mr. Goodman asked if businesses could sponsor one. Mayor Clark said the business he was in offered to replace the two in front of them. Mr. Utt thought this would be a great town -wide project for Pulaski on Main. Mr. Radcliffe asked if new decorations were put up a couple of Christmases ago. Mr. Utt said it had been about six years. Mr. Pedigo added that the Town switched to banners and that it sounded complex to put the decorations up. Mr. Penn opined that he would rather not put them up. Mr. Pedigo responded that there was a lot of time involved in putting the decorations up and taking them down in addition to making them operable. Mr. Goodman said there were a lot of people in the community who looked forward to the decorations. He suggested looking at working through Pulaski on Main to see about getting businesses and organizations to assist with buying new decorations. Mayor Clark ventured it would be something to work toward next year Mr. Penn said his next concern involved 37 West Main. His concern was that Council did not have the report on the agenda. He recounted that he remembered the second floor of the building had neither exits nor restrooms with the only exit a freight elevator. He felt a disservice was done to the applicants because they did not have a chance to look at it (report) before they were granted permission for the work. The applicants he said wanted to do it for two years and there was no way to do the work and spend that amount of money and recover their investment in two years. Mr. Utt said this was a prime example of trying to push a project through that was being requested to be pushed through, without getting all the requirements necessary. He said nothing could be done without a special exception, so why waste time getting architectural drawings without knowing if the special exception would go through. However he continued, the conversations were being held, they just had not had any Page 7 of 10/November 19, 2019 walkthroughs. There were now two sets of fire stairs to the upstairs that had been added in addition to the freight elevator. Looking at the use group, Mr. Utt said it looked like a sprinkler system would be required on the second floor. If the same use was proposed for the first floor they could do that without a sprinkler system because there was direct access outside. So that was their options. Mr. Utt said he expressed some concerns over the letter that there should have been a little more direction in the letter rather than saying "you have to do x, y, and z and that's it". He said he would much rather see . .. " you have to do x and here are your options and y and here are some thoughts on that." Mr. Utt said he had talked to Mr. Critchfield and his representatives. Mr. Radcliffe stated that Mr. Utt had said that there were two steps, but no outside fire escape. Mr. Utt replied correct. Mr. Radcliffe said the question he asked that night was had the building been inspected. Ms. Hair was to have said to the best of my knowledge, which Mr. Radcliffe felt was misleading to the Council. Mr. Quesenberry said he had completed the minutes and Ms. Hair said she did not know and said it twice once to an inquiry from Mr. Dawson and once to an inquiry from Mr. East. Mr. Goodman said this particular subject was set for Closed Session. Mr. East said it seemed to him things were reversed with getting a special exception and then seeing what had to be done. He said that should be reversed and the Council should have every fact and inspection to understand why they were allowing a special exception and what was entailed in that special exception. Mr. Utt agreed in most cases and said the applicants were seeking a temporary use for two years, which they did not want to put a whole lot of money into if it wasn't going to go through as far as a special exception. Their request he continued was to try to get the special exception first, then to make a determination whether the needed spending was worth getting the necessary things done with the Building Official and Fire Marshal. Mr. East asked if the inspectors should have made a walkthrough. Mr. Utt agreed and added there should have been more conversations. Mr. Penn said about six months prior there was a discussion about Community Development and how that process should work. He felt this process had been ignored. Mr. Utt responded that this was an effort that should not have been pushed so hard. Mr. Dawson asked if the process that was used could be improved. He understood a property owner not spending money to do things, if it did not make sense for them to spend, until they knew they had the approval to do those things. He felt the process should be about the resources that the Town had that would facilitate and help what people wanted to do. The process should be to facilitate and benefit a person of interest by giving them the knowledge the Town has, then putting the process back to the applicant. If the process was not in place or defined for Community Development, then the rules should be defined. Mr. Utt responded there was a predevelopment meeting that was created out of the Senior Center retreat. It worked well but pushing things along ...the process wasn't followed. He did note that there was a predevelopment meeting concerning a structure on Dora Highway that included the necessary participants which went very well. We have the process he added, we need to follow it every time. In referring to the report, Mr. East felt the Planning Commission should have had it. Mr. Goodman suggested that before the Planning Commission and before the applicant pays the application fee, the Building Inspector and Fire Marshall should be available for walkthroughs pointing out aspects of a proposed project. Then the person could make an educated decision before spending funds. Mr. Utt felt this occasion was the exception not the rule. Mr. Goodman said the process had to be followed. But in the case of a rush project, an agreement should be signed with the understanding that if they move forward the application fee would not be returned. Mr. East observed that there were only two people who could say "Yea" or "Nay" on an issue, the Fire Marshal and the Building Official. Anything else was pointless. Mr. Dawson said he had no other comments. Page 8 of 10/November 19, 2019 Mr. East said he had no comment. Mr. Goodman said he had received complaints about deer from a citizen who had consulted the Town and learned of the urban archery season. He said he explained that the Town was limited as to what it could do by private property. The citizen requested the Town's help in connecting with hunters, etc. who could assist them with a growing deer problem. A short discussion ensued about the location of deer populations in the Town. Mr. Goodman noted the Town did not have a Conflict of Interest Act policy in place for employees and reporting of outside employment. He suggested that a formal policy be developed to prevent possible conflicts. Mr. Radcliffe suggested looking at the Police Department's reports on the actual number of deer accidents, which he said were more numerous that people thought. He also requested that. Council consider a resolution at the December meeting designating the Town of Pulaski as a Safe Haven for the Second Amendment. After all comments were received, Council moved to the Closed Session. 15. Closed Session Mayor Clark requested a motion from Council to go into Closed Session for two items, one under Va. Code 2.2-3711 (A) 1, a personnel matter regarding Town Manager employee oversight; and the second under Va. Code 2.2-3711 (A) 8, consultation with legal counsel concerning a boundary adjustment. Mr. Goodman moved to enter Closed Session. The motion was seconded by Mr. Penn and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye Joseph K. Goodman -Aye G. Tyler Clontz -Absent James A. Radcliffe -Aye Council entered Closed Session at 6:35 p.m. and returned from Closed Session at 7:28 p.m. Mayor Clark asked for a certification motion that Council discussed only the two items for which it went into Closed Session: one item under Va. Code 2.2-3711 (A) 1, a personnel matter regarding Town Manager employee oversight and the other item under Va. Code 2.2-3711 (A) 8, consultation with legal counsel regarding a boundary adjustment. Mr. Goodman moved to certify the Closed Session. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye Joseph K. Goodman -Aye G. Tyler Clontz -Absent James A. Radcliffe -Aye Page 9 of 10/November 19, 2019 16. Future Meetings and Adiournment Mayor Clark reminded Council of the legislative session on December 3rd and the work session on December 17th There being no further business, Mr. Goodman moved to adjourn the meeting. The motion was seconded by Mr. Radcliffe and approved by unanimous voice vote of Council at 7:30 p.m. Approv : vid L. Clark Mayor ATTEST: David N. Quesenberry Clerk of Council Page 10 of 10/November 19, 2019