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HomeMy WebLinkAbout03-21-23Town Council Meeting Minutes Tuesday, March 21, 2023 1. The Vice Mayor called the Meeting to Order at 6:15 p.m. and asked for a roll call. Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye Mayor Collins- Absent 2. The Vice Mayor asked for a motion to go into Closed Session to discuss the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Town Manager Evaluation The motion was made by Mr. Clark and seconded by Mr. Clontz. Open Session Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 7:05 p.m. 3. Certification of Closed Session- The Vice Mayor asked for a motion to certify that only the following items were discussed: a. VA Code 2.2-3711 (A) 1 (1 item)- Town Manager Evaluation The motion was made by Mr. Reis and seconded by Mr. Clontz. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 4. Mr. Clark lead the audience in the Pledge of Allegiance. 5. Mr. East gave the invocation. 6. Guests and Visitors- The Vice Mayor welcomed all in attendance and viewing online. 7. Modification to Public Session- No modifications were made. 8. Presentations a. Scott Aust gave council an update on the streetscape design for West Main Street. b. Mike Haskins reported on projections for the town's major revenue sources for the next five years and Jackie Morris shared the expenditure breakdown by category, the 10 -year expenditure report and debt service requirements. The Town Manager asked council members what additional services should staff be looking at for the future. Mr. Reis, Mr. Radcliffe, and Mr. Dawson all agreed on the need for new Fire Department and Police Department facilities. Mr. Reis also stated that we need to have competitive pay and benefits to retain employees and also long-range plans for water and sewer improvements. Mr. Radcliffe suggested we budget for the removal of at least two dilapidated homes a year to improve the look of the town. 9. Public Hearing a. Case 2023-02 SE Ordinance 2023-06 Special Exception Request for 2460 Lee Highway. The Town Manager gave the staff report regarding the special exception request from SHAH Development LLC which would exclude multiple uses from the `hospital or health center' definition from Section 4.2.2-2 9c. The Planning Commission voted unanimously to recommend approval of the special exception with the excluded uses. Kevin Conner, Project Manager for SHAH Development LLC reported that the building does not have any prospective tenants and cannot be listed for sale without the approval of the special exception identifying what uses can be considered. The Vice -Mayor opened the Public Hearing. Joan Starling asked what the exclusions included. The Town Manager stated the exclusions would be to ensure there was no one looking to purchase the property with the intent of overnight medical stays. The Town Manager then read the special exception exclusions; "hospitals, nursing homes, continuing care facilities, alcohol, substance abuse and drug treatment centers, sanitariums, hospices, facilities for the resident or care for the elderly, handicap, or chronically ill, residential facilities for nurses and physicians." Ms. Starling asked what the building is zoned as currently and asked why the property needed to be rezoned. The Town Manager stated the current location is zoned as R-1, or residential, and a special exception would allow the use of the property to be used as something else that it is not currently allowed without the special exception. The Vice -Mayor closed the public hearing. The motion was made by Mr. Reis and seconded by Mr. Radcliffe to approve the ordinance. Page 2 of 4/ March 21, 2023 Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Abstained Michael P. Reis- Aye 10. Resolution 2023 The Town Manager reported that the state code requires that the council act upon the appointment of the building official, Tim Hale, and that the appointment be reported to DCHD. She stated Mr. Hale has one year to complete all the certifications required by the state. The motion was made by Mr. East and seconded by Mr. Clark to approve the resolution. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 11. Resolution 2023-13 Peak Creek Aquatic Ecosystem Restoration Project The Town Manager reported that this is the first step for the town to be the recipient of a 100% federally funded study of Peak Creek and options for improving the ecological benefit of the creek. She stated this resolution authorizes the Town Manager to execute documents to allow the Army Corps of Engineers to conduct this work. The motion was made by Mr. Reis and seconded by Mr. Clontz to approve the resolution. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 12. Public Comment Period a. Mike Barbour of Staff Village in Dublin addressed his concerns regarding the location of the projected dump site on Rt. 99 by the PSA. b. Allen Palmore of 4h Street addressed concerns regarding the changes to the traffic patterns, the continued work on the West Main Street water line replacement, and a dusk to dawn street light at his residence which is not operational. c. William Kidd of 5' Street addressed his concerns on removing the traffic lights with limited visibility to pull into traffic comfortably. He also addressed concerns regarding the new traffic pattern. d. Gary Cox of 8t' Street addressed his concerns for the trash collection on Randolph Street in the alley ways. Page 3 of 4/ March 21, 2023 13. Consent Agenda a. Consideration of March 7, 2023 minutes The motion was made by Mr. East and seconded by Mr. Clark to approve the minutes. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 14. Council Comments No comments were made. 15. Manager's Report The Town Manager reported the groundbreaking ceremony date for the new Food City location and the Fire Department training at that location that will be taking place before construction begins. The application to the House Committee on Appropriations has been submitted and three streets which identified where the waterlines have had frequent repairs; 5th Street SE, Hermosa Street, and Commerce Street. She reported one property has been sold on Pierce Ave and the second property will be available for an ARS home and stated construction has begun on both properties. She also reported AEP will be replacing all the lights on Rt 11 with LED lights in the near future. 16. Reminder of Future Council Meeting a. April 4, 2023, Closed Session 6:00 p.m.; Open Session 7:00 p.m. 17. With no further business, the Vice -Mayor adjourned the meeting at 8:38 p.m. ATT-�ST blfviia C. Hale Clerk of Council TOWN OF ASKI, VIRGINIA Brooks R. Dawson Vice -Mayor Page 4 of 4/ March 21, 2023