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HomeMy WebLinkAbout12-01-87December 1, 1987 8 3':0 5 Minutes of the regular meeting of the Pulaski Town Council held December 1, 1987, at 4:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Councilmembers: John A. Johnston, Robert N. Glenn, Andrew L. .Graham, James M. Neblett, James R. Neighbors, W. H. Schrader, .Ira S. Crawford,,Mary Lou Copenhaver Also Present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Anne Burgess, Assistant Town Manager Ruth A. Harrell, Clerk • Visitors: Dee Lindsey, Bob Thomas and Tracy Wimmer of the netts media Debbie Palmer The invocation was given by Vice Mayor Neighbors. The minutes of the regular meeting of November 17, 1987, and the special meeting of November 18, 1987, were approved as submitted on motion made by Councilman N@blett, seconded by Councilman Glenn and carried. NEW RIVER Ms. Debbie Palmer, representing the New River Valley Agency on Aging, addressed VALLEY AGENCY Council in regard to funding for the regional agency. She gave a brief history of this ON agency and advised that their main purpose is to keep senior individuals active and out AGING of nursing homes. In their nutrition program, they serve over 400 meals per day with 35 persons from the Town receiving these meals. Homemaker services are also provided as well as counseling and training in their employment program. As there were no comments from the public, Mayor Hancock called for Council Committee reports. UTILITIES COMMITTEE Chairman Johnston advised that Peppers Ferry had not met,however, Mr. McKeever stated that the vibration problem at 4A pump station has been identified and tethporarily corrected. Responsibility for the problem cannot be placed at this time to anyone party. We hope to obtain the required certifications from the pump manufactured and contractor. PUBLIC AND PERSONNEL RELATIONS. NOMINATING COMMITTEE COUNCILMAN Chairman Neblett had no report. Councilman Glenn stated the Airport Commission has GLENN asked him to chair the Airport Commission for calendar year 1988 which runs from January WILL NOT SEEK to January. He stated he would not seek reelection in the spring and would have to rotat RE ELECT off the Commission. He requested Council's direction in this matter. The Personnel Committee will be meeting and this subject will be reviewed. PUBLIC OPERATIONS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE Chairman Crawford advised that committee had met on November 24. One topic ,,~ discussed was the bond issue. Bond insurance was obtained for an AAA rating, at a cost of $39,000. Savings to the Town due to this rating was $304,000. BOND Chairman Crawford moved that $35,062.85 for MBIA, and $4,500 for Standard and Poor RATING for rating for a total of $39,562,85 be appropriated to account No. 108-1224-5Q$002 from Bond Fund for bond insurance be approved for expenditure, seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W, H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye 8306 ~ INVESTING BOND MONEY December 1, 1987 Charman.Crawford advised that. Council needed to review investing some of the bond money. Before Council was the Authority and Declaration to use competitive negotiation for the procurement of investment services. Also distributed was the scheduled expendi- ture of the bond money. The top 2-3 investment portfolios will be brought back to Council for their decisi Councilman Neblett so moved that Council-approve the declaration of necessity for competitive negotiation, seconded by Councilman Crawford and carried. POLICE Chairman Crawford advised that committee discussed police vehicles. We have ana actual ost s y/Y9. GG VEHICLES previously budgeted $26,600 for two vehicles, Also, we ~iave ~ud e ~ $S, ~ for an unmarked police vehicle and actual cost will be $8,316.34. Chairman Crawford moved that previously appropriated expenditures to accounts 106- 5101-507005.02 and .09 be approved for expenditure, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye The Committee also discussed a car for staff personnel. Purchase price for a Ford is $11,927.03, and Chairman Crawford so moved that $11,927.03 be appropriated to STAFF account No. 1201-507005 from General Fund Unappropriated Surplus and be approved for VEHLCLE expenditure, seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. Graham - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye GRANT - SALVATION ARMY WATER TREATMENT PLANT EXPANSION The committee discussed a pick-up truck for the Fire Department. After review with the Fire Chief, it was determined that repairs ($2,100) will be delayed. Cost of n truck would be $9,164. It was the feeling of the committee that we should not put t amount of money in repairs to old truck. Purchase to be delayed until next budget Chairman Crawford advised that the Town had been working with the Salvation Army in providing a home for the homeless. The Salvation Army has requested the Town to apply for a operation's sub-grant.. The Town would be the acting agency and the Salvation Army would have to come up with 507 of the cost to operate and maintain the trailer for housing for the homeless. Chairman Crawford moved that the Town Manager be authorized to file this applicat and sign the related documents, seconded by Councilman Glenn and carried. Chairman Crawford advised the committee had discussed water plant expansion. The Town has been advised that there is new technology available called a superpulsator which could reduce our construction cost by about $200,000 by the elimination of the requirement to have sedimentation basins. The $200,000 savings includes cost of the company providing bond to replace the technology if it proves not to be successful. The. Engineering Department is to check on the length of the guarantee. Chairman Crawford moved that the Town Manager be authorized to initiate a pilot study at the Town's water treatment plant to determine whether this technology will applicable. to the Town's plant. Motion seconded by Councilman Glenn and carried. The committee also discussed the security of the treatment plant and additional fencing. Councilman Graham advised that Council had approved for the Salvation Army and Church to take debris to the landfill, and rates had never been set. He requested that the Finance Committee review this. ORDINANCE COMMITTEE Chairperson Copenhaver had no report, however, reminded Council of the public hearing scheduled jointly with the Planning Commission on December 8th at 7:00 p.m. on the zoning ordinance. She further advised that a map was on display on the first floor of the municipal building. December 1, 19$7 X3307 MAYOR'S REPORT Mayor Hancock advised that representatives of the Main Street Program would be visiting us on December 2 and 3. Mayor Hancock stated he had attended a program on certified local government progra~ and it has been recommended to the Board of Supervisors they have Pulaski County designated as a certified business community by the State. Mayor Hancock has suggested that the Town be separately designated as a certified business community. Mayor Hancock advised he had attended award ceremony for the Recreation Department An award was presented to Eddie Sutphin, Town employee, for doing so much to enrich community and enrich our young people by giving them not only a godo example, but through his leadership to the programs that he hads, he gives the young people a good foundation for growing into fine adults.. He commended Mr. Sutphin for the work that he has done. 'J Mayor Hancock requested an executive Session on a legal and personnel mater. TOIW~ ATTORNEY'S REPORT Mr. Terwilliger had no report, however, he did have a real estate matter ahd two legal matters to discuss in Executive Session. TOWN MANAGER'S REPORT Mr. McKeever advised that rating report prepared by Moody's had been distr?~buted. This report resulted in the lowering of the Town's bond rating from A to BAA1. j BOND Mr. McKeever reported that the closing on the bonds had been scheduled fo~iDecember CLOSING 22. On this date, the money will be wired to Signet Bank temporarily. Mr. McKeever advised he also had two legal matters to review in Executive session. At 5:00 p.m. Councilman Neighbors made a motion that Council go into execive session on legal matters (A6), personnel matter (A1) and real estate matter (A, seconded by Councilman Glenn and carried. At 5:45 p.m. Council returned to regular session on motion made by Council;4han Neble seconded by Councilman Schrader .and carried. ANNEXATION Mayor Hancock advised the annexation proceeding is scheduled to be heard b~ the SETTLE-three judge panel December 7th. There has only been one group of individuals interve MENT AGREE- and object to the annexation. We have a settlement agreement that has been pro~osed to MENT us by our Richmond annexation counsel and recommended by Carter Glass, our annexation H. W. HUFF attorney as well as by our local attorney, Frank Terwilliger. Councilman Neblett so moved that settle agreement previously discussed in xecutive Sssion which would lay to rest any existing disputes that remain in the annexation suit be adopted, with clarification the right of a partnership or property owneY as to when they will be charged the monthly minimum fee for water and sewer, seconded by Councilman Gleiin, with the understanding agreement is to be signed by all parties prior to end of business hours on Friday, December 4th. Councilman Grahamhad concerns over using public money in this fashion in that in 10 years the $116,000 could be increased and therefore he would vote no to this motion. Mayor Hancock gave summary of his understanding of agreement and motion then carried on the following recorded vote:- John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye W. H. Schrader - Aye Andrew L. .Graham - No Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver -Aye At 5:44 p.m. on motion made by Councilman Neblett, seconded by Councilman Neighbors, AND.~.~.OA~.RIED, COUNCIL adjourned. AP OVED• t ATTE ~• •~ ~_ / It i; Mayor