HomeMy WebLinkAbout05-06-25 Town Council PacketAgenda Town Council Meeting
Tuesday, May 6, 2025
6:00 p.m. Closed Session Council Chambers
1. Meeting Called to Order (Mayor Collins)
2. Roll Call (Clerk of Council)
3. Modification to Closed Session (Mayor Colling)
4. Enter into Closed Session for the following items:
a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel Matters
i. Town Manager
b. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel
i. SHAH Development
7:00 p.m. Public Session Council Chambers
1. Certification of Closed Session (Mayor Collins)
2. Pledge of Allegiance (Councilwoman Cope)
3. Invocation (Councilman Clark)
4. Guests and Visitors (Mayor Collins)
5. Modification to Public Session (Mayor Collins)
6. Public Hearing
a. Land Transfer to SHAH Development- Mayor Collins (Mayor reads Public Hearing ad (advertised in the Patriot on April 25th & May 2nd), opens & closes public hearing, voting will be on May 20th) 7. Presentations
a. Pulaski Area Transit Update- Monica Musick
8. Discussion(s)
a. YMCA Funding Request- Manager Day
(Voting on $500 for GALA event & $2,000 for Carl E. Hanks Memorial Fund) b. NRV Home Consortium Agreement- Shannon Ainsley (Voting to adopt the Cooperation Agreement)
c. FY 25-26 Budget- Manager Day (Vote to move to Public Hearing on May 20th)
Reasonable accommodation will be provided for persons with disabilities, if requested.
9. Resolution 2025-15 Appointing Nathan Smythers as the Town of Pulaski Certified Building Official (Manager Day)
10. Resolution 2025-16 Resolution of the Town Council of the Town of Pulaski, Virginia, Expressing Official Support for the Pulaski County Sports Complex (Manager Day) 11. Public Comment Period
(The Town Council welcomes your input. You may address the Council by completing a speaker’s slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time, you may address Council on items that are not on the agenda. The limit is three (3) minutes for
each speaker.) 12. Consent Agenda (Voting)
a. Consideration March 27th Town Council Budget Work Session Minutes
b. Consideration April 15th Town Council Meeting Minutes
13. Council Comments & Board Updates
14. Manager’s Report (Manager Day)
15. Reminder of Future Council Meeting (Mayor Collins)
a. May 20, 2025; Closed Session 6:00 p.m., Open Session 7:00 p.m.
Public Hearing(s)
Info
Town of Pulaski Notice of Public Hearing: Sale of Town Land to SHAH Development, LLC
Public Hearing Ad was published in The Patriot on April 25th and May 2nd. The Town Council of the Town of Pulaski will hold a public hearing to receive input regarding the proposed sale of certain parcels of town-owned property identified on Pulaski County’s tax
map as Parcel ID #63-1-21-9, Parcel ID #63-1-220, and Parcel ID #63-42-1, together totaling
approximately 176 acres, on Tuesday, May 6, 2025 at 7:00 p.m. in the Council Chambers of the Town of Pulaski Municipal Building located at 42 First Street N.W., Pulaski, Virginia, 24301. The proposed sale will convey the parcels to SHAH Development LLC, pursuant to a written
agreement with the Town. The contract with SHAH Development includes benchmarks for the
development of the land into workforce housing and, as needed, commercial space. The full text of the proposed contract of sale is available for public inspection from 8:30 a.m. to 5:00 p.m., Monday through Friday at the Town Manager’s Office at the Town of Pulaski
Municipal Building located at 42 First Street N.W., Pulaski, Virginia, 24301 or by phoning (540)
994-8600. Comments may be present at the meeting or in writing prior to the meeting. All interested persons may express their views prior to the meeting by emailing ohale@pulaskitown.org or by
mail to Clerk of Council, 42 First Street N.W./ P.O. Box 660, Pulaski, Virginia, 24301. All
emails and written comments must be received at 2:00 p.m. Tuesday, May 6, 2025. Anyone having questions regarding the above may contact the Clerk of Council at (540) 994-8602, Monday through Friday from 8:30 a.m. to 5:00 p.m.
In compliance with the provisions of the Americans with Disabilities Act, persons requiring
special assistance to attend and participate in the hearing should contact Olivia Hale at (540)994-8602 at least 24 hours prior to the hearing. By Order of the Town Council,
Town of Pulaski, Virginia
Todd Day, Town Manager
Discussion(s)
Information
NEW RIVER VALLEY HOME CONSORTIUM COOPERATION AGREEMENT 1
COOPERATION AGREEMENT
AMONG
THE COUNTIES OF GILES, MONTGOMERY, PULASKI and FLOYD, THE CITY OF RADFORD, and THE
TOWNS OF BLACKSBURG, CHRISTIANSBURG,
PEARISBURG, PEMBROKE, PULASKI, RICH CREEK, NARROWS, FLOYD, DUBLIN,
FOR DESIGNATION AS A PARTICIPATING CONSORTIUM
UNDER THE HOUSING AND URBAN DEVELOPMENT
HOME INVESTMENT PARTNERSHIP PROGRAM
Recognizing the need to alleviate the housing problems within the region and, by virtue of the
Resolutions of Support for participation in the HOME Investment Partnership Program, the Counties of
Giles, Montgomery, Pulaski and Floyd, the City of Radford, and the Towns of Blacksburg,
Christiansburg, Pearisburg, Pembroke, Pulaski, Rich Creek, Narrows, Floyd, Dublin, do hereby agree to
establish the New River Valley HOME Consortium (the "CONSORTIUM"), through this Cooperative
Agreement (the "Agreement").
A. Membership:
1. The Members of the CONSORTIUM shall have one class and shall be composed of contiguous
units of local government. The members of the CONSORTIUM are the governments of the
Counties of Giles, Montgomery, Pulaski and Floyd, the City of Radford, and the Towns of
Blacksburg, Christiansburg, Pearisburg, Pembroke, Pulaski, Rich Creek, Narrows, Floyd, Dublin,
(the "MEMBERS").
2. Additional members may be added from time to time with approval of a majority of existing
members. Upon approval, new members shall execute the Cooperation Agreement.
3. Each local government within the CONSORTIUM shall make a three-year commitment to
participate.
4. The Consortium Agreement shall be considered for renewal every three years.
B. Responsibilities of MEMBERS:
1. The MEMBERS of the CONSORTIUM agree to cooperate to undertake or assist in undertaking
housing assistance activities for the HOME Investment Partnership Program.
2. The MEMBERS agree to affirmatively further fair housing within the CONSORTIUM.
3. The MEMBERS of the CONSORTIUM designate the Town of Blacksburg (“Blacksburg”) to act in a
representative capacity for all members for the purposes of the HOME program (LEAD ENTITY)
and for ensuring (without assuming financial responsibility therefore) that the CONSORTIUM’s
HOME program is carried out in compliance with the HOME program requirements, including
requirements concerning a Consolidated Plan in accordance with HUD regulations in 24 CFR
Parts 92 and 91, respectively, and the requirements of 24 CFR 92.350. The LEAD ENTITY will
obtain assistance in fulfilling its obligations under the HOME Program by contracting with the
New River Valley Regional Commission (NRVRC).
4. BLACKSBURG and the NRVRC shall be responsible for (a) the development of the regional
portion of the Consolidated Plan; (b) preparation of an annual budget that assures sharing of
NEW RIVER VALLEY HOME CONSORTIUM COOPERATION AGREEMENT 2
funds based upon HUD’s formula allocation; (c) development of rules and regulations
consistent with federal rules and regulations; (d) development of program design and
oversight; (e) provision of financial management, compliance oversight and general
management; and (f) other such requirements which may, from time to time, be promulgated
by the federal government. Policy, consistent with the terms of this agreement, is assigned to
BLACKSBURG and the NRVRC, and the administration duties to the staff.
5. The MEMBERS further designate the NRVRC and BLACKSBURG (the "ENTITIES") to provide
services necessary for the administration of the HOME Investment Partnership Program. For
these services, the ENTITIES will be compensated with administrative funds from the annual
HOME allocation, up to 10% of the allocation. Distribution of the compensation to the ENTITIES
shall be based on their respective responsibilities. If sufficient administrative funds are not
made available to the ENTITIES to cover the costs of the responsibilities created by this
Agreement, either ENTITY may terminate its responsibilities to provide service after sixty (60)
days notice.
6. The MEMBERS recognize that two types of housing organizations may use the CONSORTIUM’s
HOME funds: a SUBRECIPIENT or a CHDO.
A SUBRECIPIENT is a housing organization designated by the MEMBER, by resolution, to
implement housing activities using HOME CONSORTIUM funds. Community Housing
Development Organizations (“CHDO’s”) are a type of sub-recipient. A CHDO is a non-profit
housing organization which has met federal guidelines to manage, own, or otherwise control a
housing activity other than homeowner rehabilitation and thereby qualifies for a portion of the
HOME funds designated by federal laws as a minimum 15% of the total allocation to the
CONSORTIUM. CHDO designation may be by the LEAD ENTITY or by the Virginia Department of
Housing and Community Development. The ENTITIES may allocate a portion of the
Administrative Funds to the local SUBRECIPIENTS and/or Community Housing Development
Organizations to insure proper use of the HOME funds by the SUBRECIPIENT or CHDO.
C. HOME Consortium Board:
1. The HOME Consortium Board (the “BOARD”) will oversee the HOME Program and make
decisions as necessary.
2. The BOARD will prepare Bylaws to support its operation and to meet the requirements of the
HOME Program.
3. The BOARD will participate in consolidated planning activities including the development of a
Consolidated Plan and Annual Action Plan.
4. The BOARD will consist of two (2) representatives appointed by the governing bodies of the
following localities: Giles County, Montgomery County, Pulaski County, Floyd County and the
City of Radford. Each representative will have one vote. The appointments will be for three
years to coincide with the Consortium’s renewal period with HUD.
5. The BOARD will solicit input from all MEMBERS and SUBRECIPIENTS, including CHDOs, in its
administration of the HOME Program.
6. The BOARD will be provided staff support by the ENTITIES.
7. For purposes of voting, a majority of voting representatives will be considered a quorum. A
quorum of representatives will be necessary to call for a vote.
8. An affirmative vote by a majority of the representatives of the BOARD is needed to make a
decision. No decision shall be made in case of a tie.
NEW RIVER VALLEY HOME CONSORTIUM COOPERATION AGREEMENT 3
D. Responsibilities of BLACKSBURG and the NRVRC:
1. BLACKSBURG, through its Town staff, will administer the overall program, as LEAD ENTITY, and
report progress to MEMBERS on a quarterly basis.
2. NRVRC staff will provide and report information to BLACKSBURG for inclusion in CONSORTIUM
reports.
3. BLACKSBURG and NRVRC staff will work together with the BOARD to prepare the Consolidated
Plan, Annual Action Plan, the Consolidated Annual Performance and Evaluation Report (CAPER),
and other such documents, which are, from time to time, required by the MEMBERS or the
federal government. The Annual Report and the Consolidated Plan will be presented to the
BOARD at a regular meeting. The Consolidated Plan is subject to a public participation process
in accordance with 24 CFR 91.105, as outlined in the Citizen Participation Plan of the Lead
Agency.
4. Upon approval of this AGREEMENT, BLACKSBURG and the NRVRC will enter into a contract
detailing the roles and responsibilities of each regarding the administration of the
CONSORTIUM.
E. Allocation of Funds
1. Funds available annually to the CONSORTIUM, including CHDO funds in the total, under the
HOME Investment Partnership Program will be available based on HUD’s allocation formula to
each county or city and committed to projects approved by the BOARD, minus administrative
funds provided to the ENTITIES.
2. MEMBERS must commit funds within two (2) years of HUD allocating funds to the
CONSORTIUM. (As used in this AGREEMENT, “commit funds” means a MEMBER has executed a
legally binding agreement with a SUBRECIPIENT or CHDO, or has met the requirements to
commit to a specific local project as stipulated by 24 CFR 92.2 as amended.) Each MEMBER
must expend funds within three (3) years of HUD allocating funds to the CONSORTIUM.
MEMBERS will be notified by the BOARD at 30 months of the status of their allocation, and
after three (3) years, funds not expended may be made available to any MEMBER based on a
priority system developed by the BOARD.
The BOARD’S DECISION on the allocation of unexpended funds shall be final.
3. Each MEMBER unit of local government may, by resolution, name a SUBRECIPIENT to carry out
housing activities outlined in the Consolidated Plan within the locality that are funded with
HOME program funds (as differentiated from HOME CHDO funds). The SUBRECIPIENT will enter
into a contract with the MEMBER to insure proper implementation and management of the
HOME program and funds.
4. All member localities will have the opportunity to submit projects to the BOARD for
consideration on an annual basis. The intent of the CONSORTIUM is to serve all MEMBERS with
HOME funds over time.
F. Comment Period:
NEW RIVER VALLEY HOME CONSORTIUM COOPERATION AGREEMENT 4
1. The term of this Agreement shall be effective on the date of signature of the last MEMBER and
will include Federal Fiscal Years 2024-2027, ending June 30, 2027. The terms of this Agreement
will be automatically renewed for participation in successive three-year qualification periods
and the LEAD ENTITY will notify each MEMBER in writing of its right not to participate for the
successive three-year qualification period six months prior to the expiration of the current
AGREEMENT. Each member must notify the LEAD ENTITY of its intention to renew the
AGREEMENT or to allow it to expire no later than 90 days prior to the expiration of the current
AGREEMENT. It is understood that non-participation by any one MEMBER may have the effect
of discontinuing the CONSORTIUM, and the forfeiture of future funding under the HOME
Investment Partnership Program for all MEMBERS. The CONSORTIUM will adopt any
amendment to the Agreement incorporating changes necessary to meet the requirements for
cooperation agreements set forth in a Consortia Qualification Notice applicable for a
subsequent three-year consortia qualification period, and will submit the amendment to HUD
as specified in the Consortia Qualification Notice for that period. Failure to do so will
automatically void the automatic renewal of the Agreement.
2. This Cooperation Agreement may be amended to provide for a change in managing body or
funding formula or any other component, provided such a request for change is submitted to
the LEAD ENTITY at least ninety (90) days before the beginning of the fiscal year (July 1).
Changes in membership or funding allocation will be subject to unanimous approval by the
BOARD. Other changes to the AGREEMENT will be subject to a majority vote of the BOARD.
This Agreement shall be approved by the governing body of each MEMBER, and permission shall be
given to the City Manager, County Administrator, and/or Town Manager to sign the agreement on
behalf of the MEMBER.
Agreed:
Town/ City/ County of ______________________________________
By: ___________________________________________________
Its: ___________________________________________________
Date: ___________________________________________________
Voting Items
Resolution 2025-15
Resolution Appointing Nathan Smythers as the Town of Pulaski’s Certified Building Official WHEREAS, the Virginia Uniform Statewide Building Code (USBC) requires that every local
building division have a building official, appointed by the local governing body, as the
executive in charge of the division; and, WHEREAS, Mr. Smythers has been acting Building Official since July 2, 2024; and,
WHEREAS, Mr. Smythers, due to his education, training, and experience has been adjudged
qualified to both meet the position requirements of and perform the duties as a certified building official for the purposes of administering the Virginia Uniform Statewide Building Code and the Code of Ordinances, Town of Pulaski, Virginia
NOW, THEREFORE be it RESOLVED by the Town Council of the Town of Pulaski,
Virginia, sitting in regular session this 6th day of May 2025, that the Town Council hereby appoints Nathan Smythers as Certified Building Official for the Town of Pulaski, Virginia. This resolution is effective upon adoption and is hereby adopted this 6th day of May, 2025 by the
duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett- Mayor Collins-
TOWN of PULASKI, VIRGINIA
______________________________ W. Shannon Collins Mayor ATTEST
____________________________ Olivia C. Hale Clerk of Council
Resolution 2025-16
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PULASKI, VIRGINIA, EXPRESSING OFFICIAL SUPPORT FOR THE PULASKI COUNTY SPORTSPLEX
WHEREAS, Pulaski County has proposed the development of a multi-purpose indoor Sports Complex designed to provide significant recreational, athletic, and community opportunities for
residents throughout the region, including the Town of Pulaski; and
WHEREAS, the Sportsplex is expected to improve the local economy through increased tourism, business activity, and job creation while also enhancing the quality of life for residents by providing accessible spaces for physical activity, sports, and social engagement; and
WHEREAS, the Town Council of the Town of Pulaski recognizes the value of regional collaboration in fostering economic growth and community well-being;
NOW, THEREFORE, BE IT RESOLVED, that the Town of Pulaski hereby expresses its support for the Pulaski County Sportsplex and formally declares its intent to be the first locality to join as a member in support of this transformative initiative.
ADOPTED AND APPROVED by the Town Council of the Town of Pulaski, Virginia, at a
regular meeting held on this 6th day of May, 2025.
Jeremy L. Clark- G. Tyler Clontz- Sunshine N. Cope- Steven W. Erickson- Brooks R. Dawson- Joel B. Burchett- Mayor Collins-
_____________________________ __________________________ Mayor W. Shannon Collins Vice-Mayor Brooks R. Dawson
_____________________________ __________________________
Councilman Jeremy L. Clark Councilman G. Tyler Clontz _____________________________ __________________________ Councilwoman Sunshine N. Cope Councilman Steven W. Erickson
________________________________
Councilman Joel B. Burchett TOWN of PULASKI, VIRGINIA
_____________________________
W. Shannon Collins Mayor
ATTEST
_____________________________ Olivia C. Hale Clerk of Council
Consent Agenda
Town Council Budget Work Session
March 27, 2025
1. The Vice-Mayor called the meeting or order at 6:01 p.m. and asked for a roll call. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Absent
Sunshine N. Cope- Absent Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye 2. Mayor Collins joined the meeting at 6:38 p.m.
3. The Town Council discussed the 2025-2026 budget, focusing on water and sewer
projects. Key points include a $25 million water plant upgrade with possible principal forgiveness, and a $1.7 million backwash tank project. The water fund's revenue is projected to rise $601,000, with a $296,700 annual debt service payment for the water plant. The water fund's budget includes $150,000 for water line replacements. The
council emphasized the need for transparency and long-term planning to address systemic
issues and ensure sustainable funding. The Town Council discussed the proposed budget for water and sewer rates. Water rates will increase by an average of 26% for inside usage and outside rates will be 25% more than inside, which was discussed in the rate structure meeting. Sewer rates will rise by 6.35% across the board. The council
highlighted the need for significant investments in pump stations, with a $180,000 cost
per pump. The sewer system faces critical issues, including outdated equipment and maintenance challenges. The council emphasized the importance of balancing rate increases with the town's financial health and future development. Transparent communication and strategic planning were also stressed to mitigate community impact.
4. With no further business, the Mayor adjourned the meeting at 8:50 p.m.
Town Council Meeting Minutes April 15, 2025
1. The Mayor called the meeting to order at 7:00 p.m. and asked for a roll call. Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Absent Joel B. Burchett- Aye
2. Councilman Burchett led the audience in the Pledge of Allegiance. 3. Councilwoman Cope gave the invocation.
4. The Mayor welcomed all in attendance and viewing online. 5. Modification to Public Session- No modifications were made.
6. Presentations
a. YMCA Funding- Dave Adkins Dave Adkins, Chief Executive Officer of the YMCA in Pulaski reported the YMCA is a 501c3 organization that operates within the town and has been in
continuous operation for nearly eighty years. Mr. Adkins recited the YMCA’s
mission statement. He mentioned various programs they offer to the community which include childcare services, water safety and introductory swim lessons, workout classes and activities, and workout facility rooms. The YMCA relies on membership funds, child care payments, grants, and donor involvement and
membership fees cannot fully fund their operations, their goal is to provide any of
their programs and services to all who desire to participate regardless of their financial status and they do that through their Bridging the Gap program and through scholar shipping and what’s left, they absorb the cost. Mr. Adkins stated the YMCA has developed the Carl E. Hanks Memorial Fund which would
provide financial awards based on needs or scholarly endeavors for fully or
partially paid memberships, tuition, classes, and services. Mr. Adkins asked the town for $2,000 to fund their Carl E. Hanks Memorial Fund and to consider a similar amount in the future year budgets as the need for this scholarship is going to be perpetual. He also asked the town to consider an additional $500 for a
sponsorship for their GALA event that will be held on April 26th.
Councilman Burchett asked where the GALA will be held. Mr. Adkins stated at the Omni Center in Fairlawn, that tickets are currently on
sale and it will be a fully catered dinner with music and a silent auction.
Manager Day asked where Mr. Adkins sees the YMCA in four to five years concerning the sports complex.
Mr. Adkins stated he sees the YMCA being in business, the YMCA supports the sports complex and the YMCA has some reinvention to do and he believes they
have the team in place to accomplish that.
Manager Day stated he wants to see the YMCA be successful and recommended reaching out to the County to create a program or some form of relationship with the sports complex.
b. Economic Development Update- Shannon Ainsley Ms. Ainsley reported her everyday tasks to continue business development, communication, and involvement, new ways to communicate with residents
including push notifications and a new website, marketing the town’s assets on
Facebook, and Project Revitalize. She reported the town has been awarded the Virginia Energy EECBG grant for $10,000, which will help support a new initiative called Revive and Renew, a greener historical town philosophy, the project will focus on educating residents and small business owners about energy-
efficient upgrades that can be made to historical structures, improvements that
will not only preserve the community’s character, but also help lower utility bills. Councilman Burchett asked about details regarding the new legislation that was passed at the state level regarding blighted properties.
Ms. Ainsley stated it’s going to eliminate some steps but we will know more once it’s in effect in July. Councilwoman Cope asked if there is any initiative to replace the current EV
chargers with hyperchargers.
Ms. Ainsley stated staff have looked at several grants, and will continue to search for funding to replace them.
7. Discussion(s)
a. Claytor Lake Sponsorship Manager Day reported there are three tiers of sponsorship funding and encouraged the council to donate at least $500, if not $1,000, which will be
budgeted.
The motion was made by Councilwoman Cope and seconded by Councilman Burchett to authorize the Town Manager to budget $1,000 for the Claytor Lake sponsorship.
Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Absent Joel B. Burchett- Aye
b. SHAH Development Contract (voting to move to Public Hearing on May 6th)
Manager Day reported the town is still finalizing the ordinance but there has been approval from both attorneys on public hearing language. The motion was made by Councilman Burchett and seconded by Councilwoman
Cope to set a Public Hearing on May 6th to transfer the land, 177 acres for future
development. Manager Day elaborated stating this motion is just to move forward with the public hearing, that the town is not signing the contract, there is an ordinance that
has to be put into play and there are things that are going to take place before an
ink has an opportunity to get placed on that contract. Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Absent Joel B. Burchett- Aye
c. Mowing Bids Manager Day reported the town had advertised in February summer help in
regards to mowing and he recommends that the council approve this project, and
accept the lowest bid from Turner Properties, as it has been budgeted for and will be budgeted for again next year if it is decided to move forward. Turner Properties would not be doing 100% of the mowing, they would be mowing the large areas in town.
Councilman Erickson asked about the mowing schedule. Jackie Reid, Human Resources Manager, reported the quote from Turner Properties is once every ten days, the calendar that is shown is an estimate of the
days.
Councilman Erickson asked if we can ask Turner Properties not to mow on Saturdays and Sundays to ensure the park’s availability to residents and events.
The motion was made by Councilwoman Cope and seconded by Councilman
Erickson to accept the bid from Turner Properties. Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Absent Joel B. Burchett- Aye
8. Resolution 2025-14 Appointing Candidates to the Town of Pulaski Planning Commission and the Town of Pulaski Economic Development Authority
The motion was made by Councilman Erickson and seconded by Councilwoman Cope to
adopt the resolution as written.
Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Absent Joel B. Burchett- Aye
9. Public Comment Period- No speakers were present 10. Consent Agenda a. Consideration of March 27, 2025, Town Council Budget Work Session Minutes
Councilman Erickson asked to table the consent agenda as there were not enough council members present to vote. b. Consideration of April 1, 2025, Town Council Meeting minutes
The motion was made by Councilman Burchett and seconded by Councilwoman Cope to adopt the minutes as written. Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Absent Joel B. Burchett- Aye 11. Council Comments/ Board Updates
Councilwoman Cope stated she has gotten compliments from visitors regarding how
downtown is looking and she appreciates everyone working hard on that project. Councilman Erickson stated he has gotten compliments as well but also asked if there was something that could be done to remove the brown paper on the inside of the
windows of the unopened businesses.
Manager Day stated he would get with Ms. Ainsley and see what could be done to improve the cosmetics of those buildings.
Councilman Burchett asked about inmates doing trash cleanup throughout the town.
Manager Day stated he would reach out to the jail and check on the program. 12. Manager’s Report
Manager Day reported the Town of Dublin and Pulaski County are going to be closing on Friday, April 18th to recognize Good Friday and requested that the council do the same for town staff.
The motion was made by Councilwoman Cope and seconded by Councilman Erickson to
close town offices on Friday, April 18th in observance of Good Friday.
Jeremy L. Clark- Absent G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Absent Joel B. Burchett- Aye
13. Reminder of Future Council Meeting a. May 6, 2025, Closed Session 6:00 p.m., Open Session 7:00 p.m. 14. With no further business, the Mayor adjourned the meeting at 7:43 p.m.
General Info
Town of Pulaski Town Manager’s Office P.O. Box 660 42 1st Street NW
Pulaski, VA 24301 540-994-8602 April 30, 2025
To: Mayor Shannon Collins, Town of Pulaski Town Council Members From: Olivia Hale, Clerk of Council RE: March Department Head Monthly Summary Clerk of Council- Olivia Hale
• IIMC Assessment Assignment
• IIMC Online Training Courses (2)
• 04/01 Town Council meeting/minutes
• 04/07 ARB packets/ meeting/ minutes
• 04/15 Town Council packets/ meeting/ minutes
• 04/29 Budget Work Session meeting/minutes
• Worked with the Engineering Dept. to develop recommended ordinance changes for the Cemetery Board
• On-boarding for new board members
• Updating Zoning Ordinance handbook for Planning Commission members (8 books)
• May Event Calendar
• Various news ads for The Patriot
• Website/Social Media updates
• Facebook Live with Engineering Dept at Filter Plant
• FOIA Requests (3)
Fire Department- Chief Jeff Conner
• Ran 70 calls o 3 Structure Fires
o 4 Other Type Fires (Brush, Cooking, Trash)
o 21 EMS calls
o 14 Motor Vehicle Crashes o 2 Gas leaks o 3 Hazmat calls
o 3 Illegal burns
o 17 Public Service calls and false alarms
o 1 Police assist o 2 Power Lines Down
• Training
o 4 Volunteers completed Firefighter 2 o 1 Career Staff continued EMT- Basic
o 1 Career staff and 1 Volunteer started Fire Officer 1
o Weekend department school – Extrication training
Economic Development- Shannon Ainsley
New:
Pulaski on Main/Town of Pulaski were selected as one of 10 communities to take part
in a pilot program with Virginia Main Street and Friends of Southwest Virginia to evaluate underutilized properties and determine their best. This will involve you as Council members, Pulaski on Main Board members, Town staff, property owners, business owners, and citizens. We will communicate specific dates and times of your requested involvement soon via email. This will take place the 2nd week in June.
The following will be an invitation to citizens:
Help Shape the Future of Downtown
Join us for a Walking Visioning Tour in the Town of Pulaski! This is your opportunity to
share ideas and a vision for the heart of our community. What types
of businesses would you like to see? What makes our downtown vibrant and inviting? Let
your voice be heard and be part of an exciting conversation about the
future of our town!
This Walking Visioning Tour is a key component of the Downtown Inventory + Real
Estate Redevelopment Strategy project with nationally recognized consultant, Place
+ Main Advisors. This project is a comprehensive effort to revitalize downtown areas
across ten Virginia Main Street communities, including the Town of Pulaski, aiming
to identify development opportunities, analyze market conditions, and attract investment
by creating a data-driven redevelopment strategy. The project was
made possible through the support of the Appalachian Regional Commission in
partnership with Friends of Southwest Virginia, Virginia Main Street, and the Virginia
Department of Housing and Community Development.
Meetings with economic development partners:
• Met with Pulaski County and Retail Strategies to update them on projects and initiates
here in the Town that impact the promotion of our area.
• Engaged in collaborative discussions with economic development professionals from
neighboring localities to exchange ideas and explore best practices.
Business Growth:
•New business license applied for:
o Main St. Boutique & Bath – opening May 16th (formerly weekend boutique)
o Premier Auto (the old Reynolds Performance)
Ongoing:
•Website update is progressing.
•Working on updating Town business incentives to attract new businesses.
•Pursuing grant opportunities as they pertain to economic development.
•Business newsletter is delivered digitally, monthly.
Engagement with Businesses and Property Owners:
•Conduct regular visits to businesses to enhance retention efforts.
•Maintain communication with Main Street businesses to assess their needs and ensure
minimal disruption during construction.
Upcoming business celebrations in the ToP:
o Main Street Boutique – Grand Opening May 16th, 10am – 6 pm
o Bimmerworld – June 12, 2025, 12:00 pm, Memorial Square
•Coordinate with Pulaski on Main and Virginia Main Street to maintain the Mobilizing
Main Street efforts
Filter Plant- David Peyton
We collected quarterly and annual samples for VDH along with our monthly samples. The
monthly operating report was submitted to VDH. Edmr sent in to DEQ. Due to warm weather
and fixed leaks we have been able to reduce hours run. We have been able to reduce the
chemical usage as the warm weather helps us. Repaired multiple chlorine leaks. Alkalinity Has
been usually low so still adding additional soda ash light to boost alkalinity. Replaced modem at
Bertha tank. Had a water break on Main Street on 4/8. Talked with Sandy at Hayden, our
lighting system has bulbs they can’t get anymore. She recommended replacing ballasts and
going with LED replacement. Skimmed the Pulsator. Due to a power failure had to reset Air
Scour drive unit. Repaired hole in concrete walkway. Had to reset Pierce Avenue PS, problems
with the telemetry. Fire at apartments downtown. Fire Department had to use lots of water to
extinguish it. Received a silver award for the operation of the plant from VDH for the year of
2024.
Police Department- Chief Sam Shumate
The only thing the police department has is that our newer officers are out of Field Training and
doing great. We promoted Officer Jamie Williamson to Sergeant. We are running a hiring
process for officers for the July academy, along with taking applications for a Lieutenant’s
position. We have one lieutenant leaving May 9 to go to the Pulaski County Sheriff’s Office. The
police department continues to work hard answering calls, protecting the community, and getting
much-needed time off over the next couple of months. The 17 months without losing someone
has come to an end with the lieutenant going to the county. It’s out of the ordinary to go this long
under a new chief without losing anyone, and it's something that I’m very proud of. I know of
one more that is building a house in North Carolina and will be finished with that in the fall if
everything goes as planned for him. He has been working on this house before I ever arrived here
in the town. I also have one looking to go to the Carroll County Sheriff’s Office because of his
newborn child, and closer to home for him. This is where the police department stands at this
moment.
Public Works- Kim Caudill
Street Department
•Began mowing town wide, two cemeteries
•Contract mowing of 6 of 8 parks began
•Put down gravel on the trail that was washed out by rain
•Patched potholes with cold patch town wide as requested
•Patched water break repair areas
•Operate brush site each Saturday (part time attendant M-F 1:00 – 5:00)
•Cleaned catch basins town wide as needed.
•Packed dumpsters at the convenience center 3-4 times weekly
•Empty town trash cans and pick up trash/debris from roadside at least once weekly
General Properties Department
•Continue prepping and erection of parking shed(s) on the Public Works lot
•Worked on fountain in Jackson Park. Drained/cleaned/refilled
•Cleaned out fountain after contract mowing
•Worked on AC in the Municipal Building
Vehicle Maintenance Department
•Performed oil changes on 12 units
•Performed 3 state inspections
•Performed 12 daily checks on patrol units
•Serviced/repaired multiple NRVSS/PAT buses
•Serviced mowing equipment
Water/Sewer Department
•Continued to check pump stations daily. Perform house keeping in both 4A and 4B
•Working on pumps and motors at 4B
•Dealt with overflow due to transformer shorting out
•Repaired 2 water service line leaks
•Ran all problematic sewers once weekly. Responded to 4 separate sewer back up calls
•Sprayed and cleaned Food Lion lot twice and worked with Fire Dept to further clean up
area from major water line break
•Responded to 123163 Miss Utility Locates
•Non payment disconnects
•Assisted in manual reading of zero reads for meters
•Continued to replace non functioning meters and drilling lids to insert endpoints
Outdoor Facilities- Nathan Repass
•Provided support for the Easter Egg Hunt event in Jackson Park
•Coordinated dirt delivery and install with the local gardening club for the Train Depot
planters
•Provided support for the Marketplace Spring Edition
•Hiked in to inspect and clear Draper Mountain Trails
•Worked with volunteers to repair the Pollinator Garden in Heritage Park after vandalism
•Represented the Town at monthly board meetings for Friends of Peak Creek and Pulaski
On Main non-profits
•Attended the first session of 6 Southwest Virginia Local Government Leadership
Academy trainings
•Assisted with Save our Streams volunteer water quality monitoring of Peak Creek;
counting macroinvertebrates in the water to evaluate stream health; Peak Creek scored an
11 out of a possible 12, indicating a healthy stream
•Processed 7 Heritage Park shelter reservations
Finance Department- Jackie Morris
•Completed the budget for FY26 and met with Town manager and Council for a work
session
•Preparing budget ads for public hearing in May 2025
•Attended an ARPA webinar and submitted yearly report on expenditures and allocated
funds
•Attended a meeting with the Calfee School board
•Preparing requested reports for the auditors prior to year end and completing adjusting
entries from prior year
•Fulfilling responsibilities of the Assistant Finance Director due to vacancy
•Processed real estate bills for first half totaling - $929,218.84
•Processed utility bills – 4264
•Customers participating with E-bills – 476
•Customers participating with ACH - 696
•Non-payment cutoffs for the month – 55
•Revenue collection for month of April:
General Fund - $337,150.80
Water Fund - $219,754.41
Sewer Fund - $369,829.31
Garbage Fund - $ 69,236.33
Total - $995,970.85
May
2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3
4 5 6 7 8 9 10
EDA Meeting
Council Chambers 10am
Town Council Meeting
Council Chambers 7pm
11 12 13 14 15 16 17
Mother’s Day Planning Commission
Meeting
Council Chambers 6pm
Marketplace Opens
Train Station 4-7pm
Water Cut Off Day Cemetery Board
Meeting
Council Chambers 6pm
Chrome in the Valley
Cruise-In
Jackson Park 11a-1p
Music & Merchants
Festival
Downtown 4-9pm
18 19 20 21 22 23 24
Town Council Meeting
Council Chambers 7pm
25 26 27 28 29 30 31
Town Offices &
Convenience Center
Closed for Memorial
Day
____________________GFL Bulk Pickup Week ____________________
*Note* The Marketplace season
schedule: Every Tuesday evening
from 4-7pm at the Train station
located at 20 S. Washington Ave
from May 13th- August 26th *
May
Pulaski Senior Center 540-994-8627 2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3
Sign up Day
8:30a.m.-5:00p.m.
Breakfast at the Center
9:00a.m./$3.00
Movie at 12:00p.m.
4 5 6 7 8 9 10
Open Day: Come enjoy
the center.
Movie at 12:00p.m.
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Highland Ridge Craft
11:00a.m./ Free
Movie at 1:00p.m.
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Mystery Lunch Bunch
10:00a.m./ $4.00
11 12 13 14 15 16 17
Mother’s Day
Walker Valley Market
10:30a.m. Lunch on your
own. $4.00
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Ruritan Bingo & Lunch
11:00a.m./ Free
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Library Craft
11:00a.m./ Free
Movie at 1:00p.m.
18 19 20 21 22 23 24
Olive Garden and New
River Valley Mall
10:45a.m./$4.00
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Bingo at the Center
11:00a.m./ Free
Movie at 1:00p.m.
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Hot Dogs and Chips
11:45a.m./ $4.00
Movie at 1:15p.m.
25 26 27 28 29 30 31
Senior Center Closed
Memorial Day
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Bingo at the Center
11:00a.m./Free
Movie at 1:00p.m.
Friendship Café’
9:30a.m.-12:30p.m.
Come enjoy the Center
Movie Day and Lunch
11:30a.m./ $3.00
*Please sign up for all
events you plan on
attending*
May 21st
Bereavement Group:
3PM-4PM
Financial
Information
Expenditure
Reports
Revenue Report