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HomeMy WebLinkAbout08-19-25 Town Council PacketAgenda Town Council Meeting Tuesday, August 19, 2025 6:00 p.m. Closed Session Council Chambers 1. Meeting Called to Order- Mayor Collins 2. Roll Call- Clerk of Council 3. Modification to Closed Session- Mayor Collins 4. Enter into Closed Session for the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel Matters i. Appointments to Boards b. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. Public Works 7:00 p.m. Public Session Council Chambers 1. Certification of Closed Session- Mayor Collins 2. Pledge of Allegiance- Councilman Clontz 3. Invocation- Councilman Clark 4. Guests and Visitors - Mayor Collins 5. Modification to Public Session- Mayor Collins 6. Presentations a. AMVETS Certificate of Appreciation- Chief M. Parmelee b. DRPT Update- Arron Clark, Transit Programs Manager 7. Organization Contributions Budgeted for FY 25-26 a. NRV Housing Trust Fund- Jennifer Wilsie b. Literacy Volunteers- Ginny Ayers c. Emergency Needs Task Force- Vera Carter 8. Voting Items a. Resolution 2025-29 Resolution for Re-Appropriation, Carry Forward Accounts for FY 2025-2026 Budget (Public Hearing was held on August 5, 2025) Reasonable accommodation will be provided for persons with disabilities, if requested. b. Resolution 2025-30 Appointing Town of Pulaski Town Manager, Todd Day to the New River Valley Agency on Aging Board of Directors 9. Discussion(s) 10. Public Comment Period (The Town Council welcomes your input. You may address the Council by completing a speaker’s slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time, you may address Council on items that are not on the agenda. The limit is three (3) minutes for each speaker.) 11. Consent Agenda (Voting) a. Consideration of August 5, 2025 Town Council Minutes 12. Council Comments & Board Updates 13. Manager’s Report- Manager Day 14. Reminder of Future Council Meeting- Mayor Collins a. September 2, 2025; Closed Session 6:00 p.m., Open Session 7:00 p.m. Presentation(s) Information Local Contributions to Transit Overall Trends and Impacts on Pulaski Area Transit Aaron Clark, Statewide Transit Programs Manager August 19th, 2025 1 What is DRPT? 2 Virginia Department of Rail and Public Transportation •Manages statewide transit programs •Provides state funding •Facilitates distribution of federal (FTA) funds •Evaluates project applications and awards grants •Provides technical assistance and expertise Why Fund Transit? 3 The Statewide Return on Investment (ROI) of Transit Spending was 2.86 – Every dollar of public investment in transit generated $2.86 in economic activity (GSP). Service Metrics 4 •Transit service continues to slowly return to pre-pandemic levels •Costs state-wide increased while ridership declined •Non-urbanized transit providers experienced operational expense increases averaging 6% year-on-year Service Metrics 5 •Transit service continues to slowly return to pre-pandemic levels •Costs state-wide increased while ridership declined •Non-urbanized transit providers experienced operational expense increases averaging 6% year-on-year 200,000 205,000 210,000 215,000 220,000 225,000 230,000 235,000 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 FY20 FY21 FY22 FY23 FY24 PULASKI AREA TRANSIT PERFORMANCE Unlinked Passenger Trips Vehicle Revenue Hours Vehicle Revenue Miles Funding Streams 6 PAT FTA 5311 CMTF Local Contributions Funding Streams 7 •Capital and operating dollars for Pulaski Area Transit come from three sources: •FTA Section 5311 •Formula-Based yearly allocation •CTB policy and DRPT staff determine specific project awards •CMTF (Commonwealth Mass Transit Fund) •State Capital •State Operating •Formula-based allocation determined by CTB policy •State Special Programs •Local Contributions •Operating expenses require higher local match rates than capital purchases •Federal dollars are allocated yearly; DRPT staff combines this money with the CMTF to fund projectsPAT FTA 5311 CMTF Local Contributions Let’s Talk Transit (Funding) 8 State Operating:21% Federal Operating:48% Local Operating Contribution31% SHARE OF OPERATING SINCE 2020 State Operating:$ 1,181,181.00 Federal Operating:$ 2,687,243.00 Local Operating Contribution $ 1,747,786.00 Let’s Talk Transit (Funding) 9 State Operating:21% Federal Operating:48% Local Operating Contribution31% SHARE OF OPERATING SINCE 2020 State Capital 14% Local Capital Contribution 3% Federal Capital: 83% SHARE OF CAPITAL SINCE 2020 State Operating $ 1,181,181 Federal Operating $ 2,687,243 Local Operating Contribution $ 1,747,786 State Capital $ 161,234 Federal Capital $ 957,991 Local Capital Contribution $ 37,041 Local Match Requirements vs. Commitments 10 Funding Requests FY26 Requested FY26 Pledged Shortfall Town of Pulaski $ 101,138 $ 75,000 $ 26,138 Pulaski County $ 101,138 $ 95,000 $ 6,138 Total $ 202,276 $ 170,000 $ 32,276 Request made Prior to Award Local Match Requirements vs. Commitments 11 FY26 Operating (Actual) State Operating:$ 182,624 23% 5311 Operating:$ 402,225 50% Fares $ 25,000 3% Local Match:$ 219,600 24% Total $ 829,450 100% Funding Requests FY26 Requested FY26 Pledged Shortfall Town of Pulaski $ 101,138 $ 75,000 $ 26,138 Pulaski County $ 101,138 $ 95,000 $ 6,138 Total $ 202,276 $ 170,000 $ 32,276 Request made Prior to Award Local Match Requirements vs. Commitments 12 Actual Funding Requirements FY26 Required FY26 Pledged Shortfall Town of Pulaski (1/2)$ 111,208 $ 75,000 $ 36,208 Pulaski County (1/2)$ 111,208 $ 95,000 $ 16,208 Total $ 222,417 $ 170,000 $ 52,417 FY26 Operating (Actual) State Operating:$ 182,624 23% 5311 Operating:$ 402,225 50% Fares $ 25,000 3% Local Match:$ 219,600 24% Total $ 829,450 100% Funding Requests FY26 Requested FY26 Pledged Shortfall Town of Pulaski $ 101,138 $ 75,000 $ 26,138 Pulaski County $ 101,138 $ 95,000 $ 6,138 Total $ 202,276 $ 170,000 $ 32,276 Operating formula awarded less than last year Leading to a larger shortfall Revenue Shortfall 13 •With current local match pledges, Pulaski Area Transit will be operating in a true budget shortfall of nearly $80k, or 9% of total projected expenses •With a projected local contribution of $170,000 and a State operating grant of $182,624, maximum FTA match will be $374,230 •This would result in estimated revenue of $751,854, rather than the projected $829,450 $829,450 $751,854 Balancing the Budget 14 •Increase efficiencies •Less deadhead, fewer non-productive stops •Lower cost-per-revenue mile; cost per passenger trip •Reduce service •Remove underutilized stops •Reduce service hours •More part-time employees •Lower salary and benefits obligations Opportunities Impacts 15 MERIT (State) OPERATING FORMULA Impacts 16 The foundation of the allocations provided through the MERIT Operating Assistance formula are the sizing metrics for each agency MERIT (State) OPERATING FORMULA Impacts 17 •Decreased level of service to match expenses to revenues •Reduced rider satisfaction, less ridership •Reduced state and federal funds in out years •Further service reductions •Cycle repeatsThe foundation of the allocations provided through the MERIT Operating Assistance formula are the sizing metrics for each agency MERIT (State) OPERATING FORMULA Impacts cont’d 18 Reduced Local Contribution Impacts cont’d 19 Reduced Local Contribution Reduced Service Impacts cont’d 20 Reduced Local Contribution Reduced Service Reduced State and Federal Funding Impacts cont’d 21 Reduced Local Contribution Reduced Service Reduced State and Federal Funding Impacts cont’d 22 Reduced Service Reduced State and Federal Funding Conclusion 23 •Rural transit is a critical service available to everyone •PAT serves Pulaski’s most vulnerable communities •In Virginia, the required local match is relatively small compared to the outsized impacts of transit on local economies •Reduced local investment has the potential to start a negative feedback loop •Less spending  less service; less service less funding; less funding  less service Downstream Impacts ABOUT US ➔45: our age (established by local libraries) ➔13: members of our volunteer board ➔6: staff members (2 full-time) ➔180: awesome volunteers ➔440+: NRV adults served each year ➔Countless: lives impacted in NRV Funding Sources for Literacy NRV Did you know… 8,000 NRV adults do not have a high school diploma or GED 2,750 NRV adults have less than a ninth grade education 24,000 NRV adults read at or below level 1: these adults struggle with very basic reading. 38,000 NRV adults cannot do basic math. Investing in Pulaski’s Future through Literacy Spring 2023 7 beginner and intermediate level ESL learners served Childcare included Church/Pulaski resident volunteers 16 total hours of instruction Investing in Pulaski’s Future through Literacy Spring 2024 6 beginner and intermediate level ESL adult learners served Childcare included Church/Pulaski resident volunteers 16 total hours of instruction Investing in Pulaski’s Future through Literacy 2023 and 2024 12 beginner and intermediate level Pulaski ESL adult learners served 6 Pulaski resident volunteers Investing in Pulaski’s Future through Literacy Investing in Pulaski’s Future through Literacy Ongoing and Upcoming One-to-one and small group tutoring ●English ●Basic literacy ●GED preparation ●Citizenship preparation ●Basic computer skills ●Workforce readiness Fall 2025 English for Life class enrolling now! Pulaski Partnerships Pulaski Public Library ●Classes + tutoring ●Patron outreach (ESOL) Pulaski Public Schools First United Methodist Church The Patriot / Southwest Times / Bills Investing in Pulaski’s Future through Literacy Town Funding ●Staff support, instructor stipends, and volunteer training ●Learning materials and technology ●Outreach to engage Pulaski residents ●Supplies for classes held in town Town dollars stay local — programs are delivered in Pulaski and benefit those who live and work here. Funding is multiplied by grants, private donations, and volunteer time. Investing in Pulaski’s Future through Literacy Looking Ahead ●Increase awareness & participation through local outreach. ●Maintain consistent ESOL and GED classes in Town. ●Strengthen employer partnerships for workplace literacy. ●Continue one-to-one tutoring in English, GED, citizenship, and computer skills. Literacy NRV 195 West Main Street, Christiansburg, VA 24073 (540) 382-7262 ~ www.literacynrv.org Ginny Ayers, Executive Director info@lvnrv.org ~ gayers@lvnrv.org Presented to: Pulaski Virginia Town Council Presented by: Vera Carter, Board President Emergency Needs Task Force Pulaski County veraameliac@gmail.com Our Mission To provide and facilitate non-discriminating emergency assistance to lower income individuals and families of Pulaski who are in crisis. Key Services • Food and nutrition assistance • Rent/mortgage assistance • Utility assistance • Heating fuel assistance About Us Founded in 1989, The Emergency Needs Task Force Pulaski County (ENTF), is an incorporated nonprofit charitable organization that shares your mission to serve the residents of Pulaski. Our mission is to provide and facilitate emergency assistance to lower income individuals and families of Pulaski who are experiencing a financial crisis. Eligible applicants receive assistance for rent/mortgage, utilities, heating fuel and food. ENTF is funded by our local governments, charitable foundations, churches, organizations, individual citizens and governed by a Board of Directors. Our partnership with New River Community Action (NRCA) allows us to operate with little to no overhead costs. NRCA employs two community service workers to administer services and provides administrative supplies and equipment. Program Details To receive assistance, applicants must be experiencing a crisis beyond their control. The household must have exhausted their own personal resources and accessed other forms of assistance, such as the Department of Social Services Heating Assistance or Crisis Program, etc. when available. The entire household's income is considered for eligibility and must not total more than 200% of federal poverty income guidelines. Required documentation includes: • Completed application • Photo identification card • Social Security numbers for all household members • Proof of crisis (bills, etc.) • Proof of income (pay stubs for the last 4-week period, statement from employer, or income tax statements) Providing Financial Assistance -Positive Impacts- Certainly, having an organization that provides temporary emergency financial assistance to lower income individuals and families for basic needs can have several positive impacts in our community. Impact and Value to our Community: January 2024 -December 2024 Service Provided Clients Households Food 559 308 Mortqaqe 2 1 Rent 179 97 Utilitv -Electric 466 212 Utilitv -Heatinq Oil 13 8 Utilitv -Water 278 138 Utility-Atmos 13 6 Application Utilitv -N2N Application 464 199 Total Unduplicated Numbers 1,440 700 Noteworthy Contributions to our Community: • Supports Children • Alleviates Financial Stress • Improves Health and Nutrition • Reduces Homelessness A Vital Community Resource Organization Addressing Basic Needs to Reduce Poverty, Promote Stability and Improve Overall Well-being The Emergency Needs Task Force is a vital community resource organization. Your support is crucial to ensuring we can continue to respond promptly and effectively to the existing needs in our community. Within our community many lower income individuals and families struggle to make ends meet. In recent years, the economic challenges including the rising cost of living have disproportionately impacted our lower income community. These hardships not only impact their well-being, but also the stability of our entire community. According to the U.S. Census Bureau's latest data (2023), 14.6°/o of Pulaski County residents live below the poverty line -higher than the state average. In the Town of Pulaski, 24% of residents live below the poverty line -higher than the national average. Poverty by Age -Pulaski County • Under 18 years -23.7% • 18 to 64 years-14.1% • 65 Years and over -8.8% Poverty by Age -Town of Pulaski • Under 18 years -34.9% • 18 to 64 years -23.1% • 65 Years and over -15.2% Voting Items Resolution 2025-29 Resolution for Re-Appropriation, Carry Forward Accounts for FY 2025-2026 Budget WHEREAS, staff has identified additional funds available for certain expenses and, WHEREAS, the appropriation was published for informative purposes, as well as to give notice of a public hearing subsequently held August 5, 2025 NOW, THEREFORE it be RESOLVED, by the Town Council of the Town of Pulaski, Virginia siting in regular session this 19th day of August 2025, that the following appropriations are approved as follows: RE-APPRORIATONS OF GRANT ACCOUNTS Effective July 1, 2025 Balance to be carried as of July 1, 2025 EPA BROWNSFIELD GRANT – CONSULTANTS $11,255.00 PEDESTRIAN IMPROVEMENT – MAIN ST NORTH $119,427.71 PEDESTRIAN IMPROVEMENT – MAIN ST SOUTH $121,599.30 IRF GRANT – BREWERY $31,465.04 VDH LEAD SERVICE LINE REPLACEMENT $657,757.42 VDH WATER TREATMENT BACKWASH SYSTEM $1,718,060.40 ARPA CATEGORY #1 $142,285.00 ARPA CATEGORY #4 $265,901.90 COMMERCE STREET BRIDGE PROJECT $1,949,142.90 VIRGINIA OUTDOORS FOUNDATION GRANT $90,500.00 TOTAL AMOUNT $5,107,394.67 CARRY FORWARD OF CHECKING ACCOUNTS CEMETERY ACCOUNT $10,926.96 UDAG ACCOUNT $63,960.39 CDBG KERSEY HOUSING $63,518.16 RBEG ACCOUNT $61,719.61 POLICE CHECKING ACCOUNTS $89,547.45 EDA ACCOUNT $68,926.71 PULASKI HOUSING REVELOPMENT $14,475.30 TOTAL AMOUNT $373,074.58 CARRY FORWARDS NUISANCE ABATEMENTS $43,031.40 TOTAL AMOUNT $5,523,500.65 This resolution is effective upon adoption and is hereby adopted this 19th day of August 2025 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: Jeremy L. Clark- G. Tyler Clontz- Sunshine N. Cope- Steven W. Erickson- Brooks R. Dawson- Joel B. Burchett- Mayor Collins- TOWN OF PULASKI, VIRGINIA ______________________________ W. Shannon Collins Mayor ATTEST: _____________________________ Olivia C. Hale Clerk of Council RESOLUTION 2025-30 Resolution Appointing Town of Pulaski Town Manager, Todd Day to the New River Valley Agency on Aging Board of Directors WHEREAS, the Town Council has determined that it is in the general interest of the residents to the Town of Pulaski to maintain full representation on the various agencies, authorities, and boards of which the town is a member; and, WHEREAS, the New River Valley Agency on Aging has a vacancy and a resident desiring to serve, NOW, THEREFORE be it RESOLVED, by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 19th day of August 2025 that the following person is appointed to the New River Valley Agency on Aging for the term indicated below. This resolution is effective upon adoption and is hereby adopted on this 19th day of August 2025 by the duly recorded vote of the Town Council of Pulaski, Virginia as follows: Jeremy L. Clark- G. Tyler Clontz- Sunshine N. Cope- Steven W. Erickson- Brooks R. Dawson- Joel B. Burchett- Mayor Collins- TOWN OF PULASKI, VIRGINIA ______________________________ W. Shannon Collins Mayor ATTEST ______________________________ Olivia C. Hale Clerk of Council Appointee Entity Start Term Expiration Date of Term Todd Day New River Valley Agency on Aging 10/01/2025 09/30/2026 Consent Agenda Town Council Meeting Minutes August 5, 2025 1. The Mayor called the meeting to order at 7:00 p.m. and asked for a roll call. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 2. Vice-Mayor Dawson led the audience in the Pledge of Allegiance. 3. Councilman Clark gave the invocation. 4. The Mayor welcomed all in attendance and those viewing online. 5. Modification to Public Session- The Mayor asked for a motion to remove item #8, a presentation by Pinnacle Treatment Centers, and to remove both items under agenda item #10, discussions on Over-the-Road Trucking Exemption and PD/Fire License Fee Exemption. The motion was made by Vice-Mayor Dawson and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 6. Public Hearing a. Regarding Budget: Carry Forward Accounts The Mayor read the Public Hearing advertisement that ran in the Patriot on July 25, 2025, and August 1, 2025. Town Manager Day reported the budget amendment primarily involves carrying forward grant funds that were received but not spent during the prior fiscal year, totaling $5,107,394.67, and various checking accounts and nuisance abatements carried forward. The total amount of all three funding categories is $5,523,500.65 Councilman Burchett questioned why $43,000 allocated for nuisance abatement was not used, asking if staffing or time limitations were the issue. Manager Day reported he would report back with that information. Councilman Erickson questioned what the Commerce Street Bridge Project was. Manager Day reported that the Town has received VDOT funds for various bridges in the town, and the bridge on Commerce Street was included in that list for engineering work; those funds just have to be carried forward. The Mayor opened and closed the Public Hearing, as there were no speakers, and voting will take place on August 19, 2025. 7. Organization Contributions Budgeted for FY 25-26 a. Onward New River Valley- Katie Boswell Ms. Boswell began by thanking the Town for its continued support and introduced Onward NRV as a regional economic development organization formed in 1990. The organization represents four counties, one city, and ten towns in the NRV. The nonprofit is public-private funded with 117 investor organizations and a 31-member board, with five staff members. Their work includes close collaboration with state-level entities, like the Virginia Economic Development Partnership, as well as local economic developers. Ms. Boswell reported that the goal of Onward NRV is to attract and retain world-class jobs, investment, and talent. Their strategy involves regional marketing and building collaborative partnerships to boost economic vitality. Onward NRV is supported by public entities, local governments, and universities, and over 100 private businesses. Over the past two years, Onward NRV has added 152 new jobs, had $37 million in capital investment, and was involved in the expansion of Patton Logistics in the Commerce Park. Their five-year plan includes attracting and retaining talent, supporting and growing businesses, marketing the NRV as a competitive destination for talent and companies, and strengthening the connectedness of the region. Ms. Boswell concluded her presentation by highlighting marketing initiatives by Onward NRV, notably the Metallica concert at Virginia Tech, which targeted Northern Virginia residents, leveraging their visit to promote the region not just as a tourist destination but as a place to live. She noted the award-winning efforts recognized by the International Economic Development Council over the past seven years. b. Raymond Ratcliffe Museum- Jeffrey Worrell Mr. Worrell, president of the Friends of the Raymond F. Ratcliffe Transportation Museum, discussed the museum’s history and activities, noting the origins to 1988 when it was housed in the basement of the Municipal Building, later moved to the train station in 1994, and finally to the purpose-built facility in 2013. A central feature within the museum is the Brockmeyer train set, an intricate model created over a lifetime by Dr. Brockmeyer, who wanted to share it with the public. The museum emphasizes community engagement, hosting tours and lecture series, and developing relationship with the Norfolk Southern Historical Society, which recently discovered the museum and was impressed with its exhibits. The society brought its annual conference to the region, which drew visitors from Ohio, New York, and Roanoke. Mr. Worrell reported the museum actively fundraises and doesn’t rely solely on town funding. Efforts include the brick garden, where donors can honor individuals with engraved bricks, an annual golf tournament, and hosting many Pulaski High School reunions. April Martin reported that the museum welcomed over 3,000 guests in 2024, and to date, 1,763 in 2025, with expectations to exceed the previous year’s total. Ms. Martin also highlighted growing partnerships with organizations across the region, such as Friends of Peak Creek and other county museums, bus tours from Montgomery County, Blacksburg Parks and Rec, Virginia Tech Lifetime learning, regional trails and parks, and ties to Virginia Tech’s history department, Radford University, and the NRCC ACCE program. Mr. Worrell reported that while working with the Norfolk Southern Historical Association, the museum rediscovered a set of architectural drawings donated by Dr. Brockmeyer. Among the documents was a hand-drawn scale plan of Dr. Brockmeyer’s train set, believed to have been drafted by the doctor himself. The drawing shows the layout of the model railway but also architectural details from his basement, including stairs, a furnace, and a water heater. The museum plans to preserve and display the artifact within the museum using a ‘float frame’ so visitors can view both sides. Vice-Mayor Dawson asked if the town’s financial contribution has remained the same over the last two years, and asked how the museum is doing financially. Mr. Worrell reported that the town’s contribution has remained the same, and the museum is in a strong position. 8. Public Comment Period William Paine reminded the Town Council and listeners of the Rhythm by the Rails event on Saturday, August 9th from 3 p.m. -9 p.m. in Jackson Park. The event will feature performances from the Greater Pulaski Junior Appalachian Musicians, the Draper Lion Band, Noah Spencer, a contestant from The Voice, and Mike Mitchell, a nationally recognized bluegrass artist. Artistic programming will include needle felting, plein air painting with Roanoke Times photographer Matt Gentry, pottery, loom weaving, and nature-based art. He then thanked the Town Council for their financial support for the festival. 9. Consent Agenda a. Consideration of July 15, 2025 Town Council Minutes The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt the minutes as written. Jeremy L. Clark- Aye G. Tyler Clontz- Abstained Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 10. Council Comments Councilwoman Cope reported that National Night Out was great and looked like a good time for kids. Vice-Mayor Dawson reported that the marketplace was nice as well as National Night Out, and that it was a great evening to be downtown. Councilman Erickson stated that National Night Out was a great success and that there were over 40 bookbags that were given out to kids, which was more important to him, to see families provided for, and thanked all the sponsors for that event. He also stated that he participated in the summertime point-in-time count, which counts the questioning for the statistics for the homeless in the town. He reported that he reached out to 18 people who are living on the streets; others were squatting in homes with families, which doesn’t count towards the statistic. He also thanked the town staff for the business license reports that he received. Councilman Burchett also thanked the town staff for the school supplies donations that helped with the bookbag giveaway and for the new business reports that were sent out. Mayor Collins reported that National Night Out was a really good event; there were a lot of kids. 11. Manager’s Report Manager Day reported that several council members recently toured the Pepper’s Ferry facility, and additional town facilities will be toured by the council. He thanked Jackie Reid and Sonia Ramsey for their participation in the National Night Out and school supplies drive events. He reported that paving on Main Street would begin on Wednesday, and weather permitting, Main Street will be open on Saturday, and new street lights will be installed within two or three weeks. Vice-Mayor Dawson commented that there was a school supplies donation from GFL. Manager Day reported that GFL matched everything that was donated, dollar-wise, and thanked Jared McFarland and the GFL team for that donation, and plans for next year’s drive have already begun. Mayor Collins announced the Chrome in the Valley Cruise-In on August 16th in Jackson Park from 11 a.m. to 4 p.m. 12. Reminder of Future Council Minutes a. August 11, 2025; 6:00 p.m.- Joint Planning Commission & Town Council Meeting b. August 19, 2025; Closed Session 6:00 p.m.; Open Session 7:00 p.m. Closed Session 13. Modification to Closed Session- No modifications were made. 14. The Mayor asked for a motion to enter into Closed Session at 7:42 p.m. to discuss the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel Matters i. Appointments to Boards b. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. SHAH Development The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye The following council members and staff entered into Closed Session: Councilman Clark, Councilwoman Cope, Vice-Mayor Dawson, Councilman Clontz, Councilman Erickson, Councilman Burchett, Mayor Collins, Town Manager, Todd Day, Town Attorney, Scot Farthing, and Clerk of Council Ms. Hale. Councilman Clontz exited Closed Session before the discussion regarding SHAH Development. Open Session 15. Certification of Closed Session- The Mayor asked for a motion that only the following items were discussed during Closed Session. a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel Matters i. Appointments to Boards b. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. SHAH Development The motion was made by Councilwoman Cope and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Abstained Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 16. With no further business, the Mayor adjourned the meeting at 8:48 p.m.