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HomeMy WebLinkAbout08/06/24 EDA MinutesEconomic Development Authority Meeting Minutes August 6, 2024 Peter Huber called the meeting to order at 10:13 a.m. and asked for a roll call. Roger Bell- Absent Ron Hall- Aye Jefferey Worrell- Absent Robert Huttick- Aye Collette Hash- Aye Peter Huber- Aye Mr. Huber asked to amend the agenda to vote on the adoption of the Electronic Participation Resolution so that Mr. Bell can be included on the rest of the meeting through a telephone call. All agreed to move the discussion of electronic participation up on the agenda. Discussion of Electronic Participation Adoption of Electronic Participation Resolution Manager Day reviewed Virginia Code regarding electronic participation. The motion was made by Mr. Hall and seconded by Mr. Huttick to adopt the Electronic Participation Resolution. Roger Bell- Absent Ron Hall- Aye Jefferey Worrell- Absent Robert Huttick- Aye Collette Hash- Aye Peter Huber- Aye Adoption of June 4, 2024 Minutes The motion was made by Mr. Hall and seconded by Ms. Hash to adopt the minutes Roger Bell- Absent Ron Hall- Aye Jefferey Worrell- Absent Robert Huttick- Aye Collette Hash- Aye Peter Huber- Aye Manager Day called Mr. Bell to participate in the rest of the agenda items. Discussion of bylaws Voting on Chairperson Voting on Vice-Chair Voting on Secretary Voting on Treasurer Adoption of bylaws Mr. Huber stated he would like to hold off on choosing roles for members until everyone can be present. All agreed to wait until the board is full and all members are present before choosing member rolls. Mr. Hall asked to hold off on the adoption of the bylaws and asked who wrote the bylaws. Manager Day reported the bylaws were a combination of multiple localities across the commonwealth and they are a minimum guideline from the state. Manager Day reported there are no current projects which would involve approval through the EDA but funds from Bimmerworld and the MUMS project would grow their building amount funds. Mr. Hall stated his experience of being on the Town’s previous EDA/IDA and reasons why it fell apart and his concern of being under the guideline of the Town Council and restrictive amount of spending no one than $1500 on a project. Manager Day encouraged the involvement with Town Council although the EDA is its own entity. Mr. Huttick asked if the bylaws could be changed under the state laws, could it override or give the EDA additional authorities over Town Council and if the bylaws are amended by the EDA, if they would have to be approved by Town Council. Manager Day stated the Town Council has adopted the drafted EDA bylaws but would have to check with the Town Attorney regarding additional authorities and any amendments to the bylaws would go before Town Council for approval. Mr. Huber asked to meet with Town Council for some guidance on what the EDA purposes are projected as and ask for an amendment in the bylaws to include a meeting with the Town Council and Planning Commission on an annual basis to ensure all the boards are on the same page. The motion was made by Mr. Hall and seconded by Ms. Hash to postpone the adoption of the bylaws until after the meeting with Town Council. Roger Bell- Aye Ron Hall- Aye Jefferey Worrell- Absent Robert Huttick- Aye Collette Hash- Aye Peter Huber- Aye Reminder of Next Meeting Date Tuesday, September 3, 2024 at 10 a.m. With no further business, Mr. Huber asked for a motion to adjourn the meeting at 11:20 p.m. The motion was made by Mr. Hall and seconded by Mr. Huttick. All agreed.