HomeMy WebLinkAbout12-02-25 Town Council PacketAgenda
Town Council Meeting
Tuesday, December 2, 2025
6:15 p.m. Closed Session Council Chambers
1. Meeting Called to Order- Mayor Collins
2. Roll Call- Clerk of Council
3. Modification to Closed Session- Mayor Collins
4. Enter into Closed Session for the following items:
a. VA Code 2.2-3711 (A) 1 (2 items)- Personnel
i. Appointments to Boards
ii. Police Department
b. VA Code 2.2-3711 (A) 29 (1 item)- Award of a Public Contract involving the
Expenditure of Public Funds
i. Pulaski Area Transit
7:00 p.m. Public Session Council Chambers
1. Certification of Closed Session- Mayor Collins
2. Pledge of Allegiance- Councilman Erickson
3. Invocation- Councilman Clark
4. Guests and Visitors - Mayor Collins
5. Modification to Public Session- Mayor Collins
6. Presentations
a. Eagle Scout Recognition- Nathan Repass, Outdoor Facilities Coordinator
b. Building Department Update- Nathan Smythers, Certified Building Official
7. Voting Items
a. Pulaski Area Transit FY 27 Requested Budget
b. Resolution 2025-38 Appointing Benjamin Linkous to the Town of Pulaski,
Virginia Planning Commission
Reasonable accommodation will be provided for persons with disabilities, if requested.
c. Resolution 2025-39 Resolution of Appointment to the Pepper’s Ferry Regional
Wastewater Treatment Authority (J. Worrell)
d. Resolution 2025-40 Resolution of Appointment to the Pepper’s Ferry Regional
Wastewater Treatment Authority (A. Painter)
8. Discussion(s)
a. Review and Approval of Proposed Private Drive/ Name Designation; Ferry’s
Court- Nathan Smythers, Town of Pulaski Planning & Zoning Administrator and
Building Official
9. Public Comment Period
(The Town Council welcomes your input. You may address the Council by completing a speaker’s
slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time,
you may address Council on items that are not on the agenda. The limit is three (3) minutes for
each speaker.)
10. Consent Agenda (Voting)
a. Consideration of November 18, 2025 Town Council Minutes
11. Council Comments & Board Updates
12. Manager’s Report- Manager Day
a. Christmas Parade- December 4th at 7pm hosted by the Pulaski Co. Jaycees
13. Reminder of Future Council Meeting- Mayor Collins
a. December 16, 2025 Closed Session 6:00 p.m./ Open Session 7:00 p.m.
Voting Items
RESOLUTION 2025-38
Resolution Appointing Benjamin Linkous to the
Town of Pulaski, Virginia Planning Commission
WHEREAS, the Town Council has determined that it is in the general interest of the residents to
the Town of Pulaski to maintain full representation on the various agencies, authorities, and
boards of which the town is a member; and,
WHEREAS, the Town of Pulaski, Virginia Planning Commission has a vacancy and a resident
desiring to reappoint and serve,
NOW, THEREFORE be it RESOLVED, by the Town Council of the Town of Pulaski,
Virginia sitting in regular session this 2nd day of December 2025 that the following person is
appointed to the Town of Pulaski, Virginia Planning Commission for the term indicated below.
This resolution is effective upon adoption and is hereby adopted on this 2nd day of December
2025 by the duly recorded vote of the Town Council of Pulaski, Virginia as follows:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett-
Mayor Collins-
TOWN OF PULASKI, VIRGINIA
______________________________
W. Shannon Collins
Mayor
ATTEST
______________________________
Olivia C. Hale
Clerk of Council
Appointee Entity Start Term Expiration Date of Term
Benjamin
Linkous
Planning Commission 12/02/2025 11/15/2026
Resolution 2025-39
Resolution of Appointment to the
Pepper’s Ferry Regional Wastewater Treatment Authority
WHEREAS, the Pepper's Ferry Regional Wastewater Treatment Authority (the Authority) is an
entity formed pursuant to the Virginia Water and Waste Authorities Act, §§ 15.2-5100 et seq., of
the Code of Virginia, consisting of the political subdivisions of the County of Montgomery, the
County of Pulaski, the Town of Pulaski, the Town of Dublin and the City of Radford; and,
WHEREAS, the powers of the Authority are exercised by a board consisting of eight (8) directors,
residing in and appointed by the governing body of each member political subdivision; and
WHEREAS, the governing body of the Town of Pulaski is entitled to appoint two (2) members to
the Authority's board of directors, to serve terms of four (4) years, except that any appointee filling
a vacancy shall only serve the unexpired term; and
WHEREAS, the governing body of the Town of Pulaski wishes to appoint Jeffrey S. Worrell as
a member of the Authority Board of Directors.
NOW, THEREFORE, BE IT RESOLVED, that Jeffrey S. Worrell is hereby appointed to serve
as a member of the Authority Board of Directors to serve a term of four years, beginning on the
1st day of January, 2026 and expiring on the 31st day of December, 2029. The member appointed
herein is directed to take the oath of office prescribed in § 49-1 of the Code of Virginia before
entering upon the duties of the office.
Adopted by the governing body of the Town of Pulaski, on this 2nd day of December, 2025.
Effective Date: This resolution shall become effective the date of its adoption.
This measure was adopted upon the following vote:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett-
Mayor Collins-
TOWN of PULASKI, VIRGINIA
______________________________
W. Shannon Collins
Mayor
ATTEST
__________________________
Olivia C. Hale
Clerk of Council
Resolution 2025-40
Resolution of Appointment to the
Pepper’s Ferry Regional Wastewater Treatment Authority
WHEREAS, the Pepper's Ferry Regional Wastewater Treatment Authority (the Authority) is an
entity formed pursuant to the Virginia Water and Waste Authorities Act, §§ 15.2-5100 et seq., of
the Code of Virginia, consisting of the political subdivisions of the County of Montgomery, the
County of Pulaski, the Town of Pulaski, the Town of Dublin and the City of Radford; and,
WHEREAS, the powers of the Authority are exercised by a board consisting of eight (8) directors,
residing in and appointed by the governing body of each member political subdivision; and
WHEREAS, the governing bodies of each member jurisdiction are entitled to appoint one
alternate for each director appointed by such jurisdiction, and the alternate's term shall be for the
same period as the designated director for whom the alternate was appointed to serve; and
WHEREAS, the governing body of the Town of Pulaski wishes to appoint Austin Painter as an
alternate member of the Board of Directors who may attend meetings of the Authority but who
shall only act and vote in the absence of the director designated herein.
NOW, THEREFORE, BE IT RESOLVED, that Austin Painter is hereby appointed to serve as
an alternate member of the Authority Board of Directors to serve a term of four years, beginning
on the 1st day of J anuary, 2026 and expiring on the 31st day of December, 2029, and such alternate
member shall be empowered to vote on behalf of the Town of Pulaski in the absence of Jeffrey S.
Worrell. The alternate member appointed herein is directed to take the oath of office prescribed
in § 49-1 of the Code of Virginia before entering upon the duties of the office.
Adopted by the governing body of the Town of Pulaski, on this 2nd day of December, 2025.
Effective Date: This resolution shall become effective the date of its adoption.
This measure was adopted upon the following vote:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett-
Mayor Collins-
TOWN of PULASKI, VIRGINIA
______________________________
W. Shannon Collins
Mayor
ATTEST
__________________________
Olivia C. Hale
Clerk of Council
Discussion(s)
Information
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PARCEL ID #072-165-4
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PARCEL ID #072-165-6
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LOT 5
PARCEL ID #072-165-5
0.312 ACRES
LOT 7
PARCEL ID #072-165-7
0.203 ACRES
LOT 8
PARCEL ID #072-165-8
0.409 ACRES
LOT 9
PARCEL ID #072-165-9
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PARCEL ID #072-165-10
0.409 ACERS
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LOT 3
PARCEL ID #072-165-3
0.171 ACRES
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PARCEL ID #072-165-2
0.247 ACRES
PEPPERS FERRY ROAD
VARIABLE RIGHT-OF-WAY WIDTH
THADDEUS HOBACK-BALL
PARCEL # 072-67-H-5
INST. #202401772(DEED)
TINA H. & KEVIN C. HOSEY
PARCEL #072-165-11
INST. #200306966(DEED)
PATRICK R. MICNINNEY &
DARLENE A. BOND
PARCEL #072-125-3
INST. #201402051(DEED)
THADDEUS C. & MIRANDA M.
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PARCEL # 072-67-I-3
INST. #202002206(DEED)
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BIMMERWORLD PROPERTIES LLC
PARCEL # 072-140-48
INST. #202200726(DEED)
S 54°13'41" W 124.22'
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PARCEL # 072-140-48
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L1 N 57°28'18" E 110.00'
L2 S 41°15'49" E 65.70'
L3 S 70°53'38" E 43.72'
L4 S 36°42'31" E 74.91'
L5 S 36°46'47" E 64.73'
L6 S 31°57'43" E 35.40'
L7 N 32°02'35" W 36.35'
L8 N 37°26'43" W 63.54'
L9 S 55°51'14" W 94.80'
L10 S 55°00'27" W 105.97'
L11 N 44°04'47" W 25.93'
L12 N 44°54'22" W 18.34'
= PROPERTY LINE
LEGEND
= EXISTING ASHPALT
= ADJACENT PROPERTY LINE
= EXISTING FENCE
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SHOWING THE BOUNDARY SURVEY OF PARCEL ID #072-165-2, #072-165-3,
#072-165-4, #072-165-5, #072-165-6, #072-165-7, #072-165-8, #072-165-9, & #072-165-10
(INST. #202401065), BEING ALL OF LOTS #2, 3, 4, 5, 6, 7, 8, 9 & 10, OF THE FRED
THOMPSON LOTS (P.C. 1, SL. 290, PG. 2), SITUATED AT 1311, 1315, & 1317 PEPPERS
FERRY RD, TOWN OF PULASKI, PULASKI CO. VA. 24301, SCALE 1"=40', SURVEYED
7-16-24 BY RONALD B. FINK, L.S., 16 E MAIN ST. CHRISTIANSBURG, VA 24073.
PLAT OF SURVEY
0 40 80
SCALE IN FEET
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Lic. No. 2817
FINKB.RONALD
PREL
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DRAWN BY: ROBERT J. VALENTINE
16 EAST MAIN ST.
CHRISTIANSBURG, VA 24073
540-381-2626
& LAND SURVEYING, LLC
FINK ENGINEERING
414 THORN ST.
PRINCETON, WV 24740
304-425-1605
NAD 83 - GRID NORTH
VIRGINIA SOUTH ZONE
NOTE:
THIS SURVEY WAS RUN ACCORDING TO SUBJECT AND ADJOINING DEEDS / PLATS AND EXISTING
GROUND EVIDENCE. IT IS NOT THE INTENT OF THIS SURVEY TO DISCLOSE RIGHT OF WAYS,
EASEMENTS OR OUTCONVEYANCES. THIS SURVEY IS SUBJECT TO ALL RIGHT OF WAYS,
EASEMENTS OR OUTCONVEYANCES.
CALLS IN PARENTHESIS ARE DEED CALLS OR MAP CALLS, OR WERE REDUCED FROM THE SAME.
ALL STRUCTURES, UTILITIES, AND TOPOGRAPHIC FEATURES ARE OF APPROXIMATE LOCATION
ONLY, AND MAY NOT BE SHOWN IN COMPLETE DETAIL.
THIS SURVEY WAS COMPLETED WITHOUT BENEFIT OF A LAWYERS TITLE REPORT AND IS SUBJECT
TO THE SAME. IT IS ADVISED THAT A LAWYERS TITLE REPORT BE COMPLETED TO REVEAL ANY
RIGHT OF WAYS, EASEMENTS, OR OUTCONVEYANCES OF RECORD, SO THE SAME CAN BE
PROPERLY SURVEYED AND MAPPED, AND SHOWN UPON A REVISED PLAT.
THIS PLAT IS THE RESULT OF AN ACTUAL FIELD SURVEY.
Consent Agenda
Town Council Meeting Minutes
November 18, 2025
1. Vice- Mayor Dawson called the meeting to order at 6:00 p.m. and asked for a roll call.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
2. Modification to Closed Session- No modifications were made.
3. Vice-Mayor Dawson asked for a motion to enter into Closed Session to discuss the
following items:
a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel
i. Appointments to Boards
The motion was made by Councilwoman Cope and seconded by Councilman Clontz.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
The following councilmembers and staff entered into Closed Session: Councilwoman
Cope, Vice-Mayor Dawson, Councilman Clontz, Councilman Erickson, Councilman
Burchett, Town Manager, Todd Day, Town Attorneys, Scot Farthing and Andrew
McBride, and Clerk of Council, Ms. Hale.
7:00 p.m. Open Session
4. Certification of Closed Session- Vice-Mayor Dawson asked for a motion to certify that
only the following item was discussed during Closed Session.
a. VA Code 2.2-3711 (A) 1 (1item)- Personnel
i. Appointments to Boards
The motion was made by Councilman Clontz and seconded by Councilwoman Cope.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
5. Councilman Clontz led the audience in the Pledge of Allegiance.
6. Councilwoman Cope gave the invocation.
7. Vice-Mayor Dawson welcomed all in attendance and viewing online.
8. Modification to Public Session- Ms. Hale asked to remove item 6-E, Building
Department Update, remove item 7-B reviewing and approving the proposed private
drive, ‘Ferry’s Court’ discussion, and add Resolution 2025-37 Appointments to the Town
of Pulaski, Virginia BZA, before the Public Comment Period.
The motion was made by Councilman Clontz and seconded by Councilwoman Cope to
accept the modifications.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
9. Presentations
a. Pulaski Area Transit- Monica Musick, Director of Programs/ Transit Manager
Ms. Musick reported that FY 2025 concluded with 32,390 riders, which is an
increase of 3,048 from the previous year. FY 2026 began on October 1, including
new stops within the Town, and the transit team hopes these route changes will
lead to cost savings, particularly from eliminating one Christiansburg route. She
acknowledged an ongoing budget shortfall and noted that they monitor finances
monthly and work closely with DRPT to ensure continued service for town
residents.
Looking ahead to FY 2027, the transit agency plans to request $756,650 in
operating funds, with the Town of Pulaski’s required local match totaling
$79,262. These annual matching funds are essential for maintaining transit
operations. Ms. Musick reported significant upcoming DRPT funding changes:
starting in FY 2027, the funding split will shift from 50% federal to 50% state
contributions, though the overall match percentages are expected to remain
similar. However, after FY 2027, local match requirements for replacement
vehicles may increase dramatically, from the current 4% to 10% or more, due to
statewide funding constraints.
For FY 2027, the transit system plans to request three replacement vehicles,
including two 2019 vehicles with high mileage and one totaled vehicle. They are
also requesting $60,000 for a spare parts grant, which has been crucial in covering
major repairs such as replacing three vehicle motors. Their annual golf
tournament, typically held in May or June, will continue to generate funds for the
local match.
Councilwoman Cope asked whether one of the three requested vehicles is the
previously totaled one; the presenter confirmed this. Ms. Musick discussed the
resale value of retired vehicles and whether proceeds contribute to the local
match, which they do. The 4% match for a new vehicle is approximately $5,600
based on a new unit cost of $141,458. Ms. Musick expressed concern that recent
vehicle sales were unusually low because several vans required major repairs that
the agency chose not to invest in. This led to insufficient resale revenue to fully
cover the match for newly acquired vehicles. Councilman Burchett asked about
vehicle specifications or supplier quality contributed to motor failures. Ms.
Musick explained that the vehicles come from a single state-contracted vendor,
Sunny Manor, the only DRPT-approved supplier. Engine failures were not
premature; vehicles were operating well beyond their intended service life of four
years or 100,000 miles, with some now reaching 150,000 miles due to
procurement delays.
Councilman Erickson considered whether it is more economical to keep
deteriorated vehicles as backups instead of selling them for minimal revenue. Ms.
Musick noted that engine replacements currently cost around $15,000, making
this strategy expensive unless additional DRPT repair funds are secured. If a
vehicle receives major repairs through special funding, its service life is reset,
meaning it cannot be replaced the following year. Ms. Musick confirmed that
tonight’s formal funding request concerns the $79,262 operating match. Any
additional match, such as the approximately $5,600 per replacement vehicle, must
also be approved so that the agency can include these amounts in its upcoming
grant applications.
Vice-Mayor Dawson asked for clarification about the current-year shortfall.
Jennifer Viers explained that a revised budget is being prepared that should
reduce both the local match requirement and the shortfall, based on observed
savings in several line items. This revised budget will be presented to the transit
board in late January or early February, but the council will not review it until its
next meeting. Manager Day included clarification of the total funding amount
under consideration, which appears to be $96,262.
It was determined that the council will vote on the requested FY 2027 budget on
December 2, 2025.
After the cost totals were confirmed, Manager Day asked additional questions
about the $5,600 match required for each replacement vehicle. Ms. Musick
clarified that the match applies to each new vehicle requested for the year and that
eligibility for replacement is currently based on a vehicle reaching four years of
service and 100,000 miles. She noted that DRPT may change that requirement
beginning in FY 2025, possibly increasing lifespan expectations to five or seven
years.
Vice-Mayor Dawson asked for clarification about whether the agency requests
new vehicles annually. Ms. Musick confirmed that it does, provided vehicles meet
the age/mileage threshold. The system maintains a total fleet of ten vehicles on a
rolling cycle.
b. Rest & Rise Overnight Winter Shelter- Rev. Terrie Sternberg
Reverend Terri Sternberg, who represents the Pulaski County Ministerial
Association, thanked the council for the opportunity to speak and introduced her
role as convener of the association, which she has served as part of her thirty
years of pastoral work in Pulaski. She explained that the association recently
began working on a new initiative called Rest and Rise Pulaski, intended to
support unhoused residents during the winter through overnight shelter services.
Reverend Sternberg explained that Rest and Rise Pulaski is a faith-based winter
shelter initiative created entirely by local churches. She presented the newly
developed mission statement, which emphasizes providing warm, safe overnight
accommodations for unhoused single adults during the coldest months of the year.
The mission also included offering compassion, connecting guests with services,
and helping them move toward a more stable future.
Rest and Rise will serve Pulaski residents specifically and accommodate up to ten
individuals per night. Guests will stay in a single open room, typically a
fellowship hall, which allows for safety, visibility, and consistent supervision.
Once a guest is admitted, they are guaranteed a nightly space throughout the
entire shelter season, ensuring continuity of care. Local organizations such as
First Methodist and the YMCA will collaborate to provide shower and laundry
access. The shelter will operate nightly from 6 p.m. to 7 a.m., rotating weekly or
bi-weekly among several churches located close together in downtown Pulaski.
The planned operating dates are December 14 through mid-March.
The primary goal is not merely temporary shelter but reducing homelessness by
providing stability and helping guests pursue self-sufficiency. Rest and Rise will
model its operations after Montgomery County’s long-standing To Our House
program, which has been successful for 16 years. This program, managed by New
River Community Action, offers case management, housing counseling, intake
procedures, and record-keeping systems. Because To Our House is well tested,
Rest and Rise intends to replicate its structure and protocols.
She outlined the services guests will receive: safe overnight lodging, hot meals,
breakfast, bagged lunches, and basic personal-care supplies. The program will
rely entirely on trained volunteers for supervision, meal preparation, and evening
activities. Training will be provided to ensure volunteers understand their roles
and safety procedures. Four primary coordinators, including Reverend Sternberg,
will serve as on-call resources during operating hours. Record-keeping will be
done in cooperation with New River Community Action to maintain continuity of
care.
Reverend Sternberg explained that the ministerial association began planning the
program after last winter’s temporary emergency shelter at City of Refuge, which
highlighted the need for a more stable and proactive system. To maintain structure
and progress, she enlisted additional community partners such as Instill
Mindfulness and the Free Store, individuals deeply familiar with the unhoused
community. These partners assist with needs assessment, peer support, and
mindfulness practices. The planning team also includes volunteers with
experience from last year’s emergency sheltering effort.
Councilwoman Cope asked whether the shelter serves only single adults.
Reverend Sternberg confirmed that Rest and Rise is limited to individuals and not
families with children, as family sheltering resources already exist elsewhere in
the New River Valley. Councilwoman Cope asked about security, and Reverend
Sternberg clarified that there will be at least two trained volunteers supervising
each night. From past experience, she explained that the number of unhoused
individuals needing shelter is usually fewer than ten, often closer to four or six.
Guests will have personal sleeping spaces, following the To Our House model.
She noted strong coordination with New River Community Action, both through
the local Pulaski office and the Radford headquarters. She also emphasized that
the program is not requesting funding from the town.
Vice-Mayor Dawson began a line of questions regarding distinctions between
different types of sheltering and a warming station, seeking clarity about the
program's classification and structure. He explained that under previous guidance
and zoning interpretations, a shelter is considered a permanent or semi-permanent
facility designed and approved for ongoing operation. By contrast, a warming
station is treated as a temporary emergency response, activated only on nights
when temperatures reach dangerous levels, such as those at City of Refuge,
operated under this emergency framework rather than as a formal shelter. He
continued describing the system used in past years, emphasizing that warming
stations were required to meet certain temperature-trigger criteria before opening.
While he cannot recall the exact threshold, he stressed that these procedures
ensured fairness and compliance with zoning while protecting health and safety.
He asked for clarification on whether Rest and Rise intends to operate every night
through the season or only on emergency cold-weather nights.
Reverend Sternberg responded by acknowledging that this is the first year the
group has attempted such a program, but she references the 20-week season used
by To Our House, which shelters individuals throughout the cold-weather months
rather than only on dangerously cold nights. She explained that the program will
operate exclusively on church property, a common practice long used for mission
groups, disaster-relief volunteers, and other temporary stays. She emphasized that
churches have safely hosted overnight groups for decades. Given that winter
temperatures will regularly fall below freezing between mid-December and
March, her team expects nightly need. They intend to follow the To Our House
model because continuous stability is far more effective than a night-by-night
emergency approach. She reiterated that the model is neither a traditional year-
round shelter nor a temperature-triggered warming station; it is a winter overnight
care program designed to create the best outcomes through consistency.
Vice-Mayor Dawson responded by commending the thought and effort behind the
program, clarifying that the concern is not whether the program should operate
but ensuring it moves through whatever processes might be required for legal
compliance. He noted that although churches are appropriate hosts, zoning rules
still apply and nearby property owners have rights that must be considered. He
explained that previous warming-station operations followed established
procedures and that the town must determine whether similar steps are necessary
for this new model. He suggested connecting the organizers with the town to
determine whether there are approvals, reviews, or zoning steps that must be
addressed, especially since the opening date of December 14 is approaching
quickly. He stressed that proactive communication is needed to avoid problems
later.
Manager Day contributed, explaining that he has spoken with multiple
individuals, including his attorney, county partners, and program representatives,
and recently located an ordinance from 2023 addressing ‘houses of worship’ that
anticipated this kind of use. He believed churches have significant flexibility to
operate such programs. However, because the churches lie within the Town of
Pulaski’s jurisdiction, certain minimum standards imposed by state building
regulations still apply. He noted that council in 2022 authorized a 40-degree
temperature threshold for emergency warming stations, though it was a policy
practice rather than a formal written rule.
Town Attorney, Mr. Farthing, responded that he must review recent zoning
amendments to determine what is allowed and what process applies. Only after
this review can he confirm whether the program is already permitted under
existing ordinances or whether formal authorization is required.
Reverend Sternberg affirmed that the coordinating churches fully intend to
comply with inspections and safety requirements and routinely maintain their
buildings.
Councilman Burchett then asked clarifying questions about the distinction
between a warming station and a shelter. Reverend Sternberg explained that while
the program provides overnight accommodation, the terminology was adjusted
because the word “shelter” can carry negative connotations. Functionally, she
noted, their program is an overnight sheltering model, but they avoid the term to
prevent unnecessary concern.
Councilman Burchett further asked what the group is requesting from the council,
whether concurrence or simple awareness, given that different versions of their
presentation used or removed the word “shelter.” Reverend Sternberg explained
they removed the term to avoid misunderstanding, but the program’s actual
function remains the same: providing overnight sheltering for unhoused
individuals in church buildings. She reiterated that warming stations are typically
daytime operations, whereas their program is overnight. She emphasized that
although words matter politically, the underlying operation is identical: unhoused
individuals are brought indoors overnight for safety. She expressed appreciation
for the council members’ concern and clarified that the terminology change was
simply a strategic recommendation from advisors.
Councilman Erickson asked about the process for changing ordinances should an
existing rule conflict with their planned operations. Manager Day explained that
ordinance changes typically go through the Planning Commission before
returning to the council, requiring reviews and possibly public hearings. He noted
that his own research has not identified any ordinances prohibiting the program
besides the general building code adopted from the Commonwealth of Virginia.
He continued explaining that building oversight is strict because the town must
follow state building codes, but churches operate differently from private entities.
Churches have more flexibility, particularly because they are not bringing their
activities before the government for approval in the same way a private operator
would. Still, because this program is now publicly presented, the town must be
diligent in ensuring compliance.
Councilman Erickson questioned, comparing the proposed overnight
accommodations to youth group lock-ins or other overnight church events.
Manager Day replied candidly that those activities are never brought to the town
for approval, whereas presenting a homeless-sheltering program to the council
introduces additional governmental responsibility and scrutiny. He stressed he is
not saying the activities are different, only that the context changes the town’s
obligations. He confirmed he will work with the town attorney to find a way for
the program to proceed while protecting both the town and the public.
Councilman Erickson suggested not enforcing the ordinance as an option, but
Manager Day argued that the ordinance actually provides legal justification
enabling churches to host the program. In his view, enforcement supports, rather
than restricts, their ability to operate safely under the law.
Manager Day stated that, depending on legal review, the issue may need to return
to the Planning Commission for further action. He emphasized that many
community groups, including those present, are doing work that the town simply
lacks the capacity to do. Vice-Mayor Dawson reaffirmed that the group is
handling the initiative responsibly and that Town staff are working to define a
framework that protects the volunteers, guests, and town operations. Reverend
Sternberg stressed that their approach is entirely collaborative, focused on open
communication and working together as a community.
c. Pulaski Interceptor Project Update- Stephen Steele, Vice President, Key Accounts
Manager, CHA
Manager Day began the presentation by explaining that he asked Mr. Steele to
attend because of major recent changes in state funding practices, which affect
previously adopted rate increases and capital planning for utilities. Significant
shifts in communication from state agencies have created challenges, and Mr.
Steele, as the project engineer, is prepared to clarify the situation.
Mr. Steele introduced himself and summarized last year’s development of a plan
to rehabilitate major failures in the Pulaski sewer interceptor. The project was
budgeted at $6.6 million, and the council had approved a funding package aligned
with revenue generated by rate increases. Historically, the Department of
Environmental Quality (DEQ) announced grant and loan awards simultaneously
each year, allowing councils to make immediate decisions.
Mr. Steele explained that federal delays, including complications from federal
BIL funding and an EPA-related slowdown, have disrupted the typical award
process. This year, DEQ was able to announce only the loan portion, interest rates
and repayment terms, but could not yet specify grant amounts. EPA-controlled
grant allocations will not be known until June 2026, which is far later than usual.
He explained that the new federal and state funding timeline would require him to
complete the design of a $6 million sewer rehabilitation project in only three
months if the town waits for the June 2026 grant announcements. He emphasized
that such a rapid turnaround is unrealistic. This problem is occurring statewide, as
localities first celebrated being selected for funding, only to discover the
requirement to be fully “shovel-ready” by November 2026 despite the delayed
release of grant information. He noted that communities cannot responsibly
“move forward at risk,” meaning they cannot design a full project without
assurance of grant awards.
Mr. Steele clarified that although many infrastructure projects would be risky to
advance without grant certainty, this particular sewer rehabilitation project is
different. Because the town has already raised rates to cover a defined portion of
the loan, and because the loan is offered at 0% interest, the town can safely begin
the design process. He explains that a 0% loan is effectively the best loan package
possible, and that repaying a 0% loan becomes more advantageous over time as
interest rates in the broader economy continue to rise.
To illustrate why this project is uniquely adaptable, Mr. Steele compared it to a
fixed-scope infrastructure project like a pump station, which requires specific
physical components and cannot be partially constructed. In that case, advancing
without confirmed grant funding would be risky because the town might later
discover it cannot afford the completed facility. In contrast, sewer rehabilitation
work can be scaled up or down. The town can simply complete as much work as
its guaranteed revenue will cover and add more only if additional grant funds
arrive.
Mr. Steele reiterated that the project can begin immediately with only the loan
amount the town already knows it can afford based on its rate increases. If
significant grant money arrives in June 2026, the project scope can be expanded
to include more sewer lining and rehabilitation work. If not, the town still
completes a meaningful portion of the project without financial risk. His
professional recommendation is to begin design quickly so the town is positioned
to take advantage of any grants and avoid losing funds due to lack of readiness.
He noted that 22 applications statewide were accepted, representing $475 million
in requested funds. Pulaski’s application was one of the 22 chosen, largely
because the town qualified for hardship status. Hardship status is based both on
demographics and on whether a locality has set its utility rates at a responsible
level. Many communities keep rates too low and inadvertently disqualify
themselves from grants. Pulaski, by contrast, has already raised rates to
appropriate levels, demonstrating fiscal responsibility and making the town highly
competitive for additional grant support.
Mr. Steele addressed residents indirectly, emphasizing that the town’s rate
structure is what makes it eligible for grant consideration. The rates are already at,
or above, thresholds defined by median household income metrics used in state
and federal scoring. Without these increases, the town would not have any chance
for grant money. He stressed that the unusual delay in grant announcements is
outside the town’s control, but that beginning the project now will allow Pulaski
to take advantage of grants if they become available.
He further explained that, in a typical year, the town would already know the full
mix of loan and grant funding before beginning design. This year, however,
EPA’s delayed timeline means the town will not know grant amounts until June
2026. If the town waits and then receives grant funding but cannot complete
design in time to bid the project by the November 2026 deadline, DEQ will
revoke the grant money. Because DEQ has historically reclaimed unspent
allocations, the only safe course is to design now so the project is truly “shovel-
ready.”
Mr. Steele encouraged the council to authorize immediate design, emphasizing
that the town can scale the project to match guaranteed loan funding if grants do
not materialize. Conversely, if large grant amounts are awarded in June 2026, the
town will be prepared to use the funds immediately. He concluded that this
strategy maximizes the town’s chances for additional funding at no additional
risk.
Manager Day attempted to restate Mr. Steele’s points in simpler terms. He
explained that the recently implemented rate increase includes an assumed 30%
principal forgiveness component. Although the final loan terms have not yet been
announced, if the town receives a 0% loan, the financial outlook will improve
even without forgiveness. He offered an example: if the project initially assumed
a $6 million sewer replacement with 30% forgiveness, the town expected to avoid
borrowing $1.8 million of that cost. Furthermore, the state will not even consider
Pulaski for principal forgiveness unless the town has a fully engineered, shovel-
ready project. He emphasizes that shovel-ready means completed engineering,
permitting, and bid-ready documents, an expensive upfront process.
He continued to explain that if the town ultimately does not receive the
anticipated 30% principal forgiveness, the project would simply be smaller, for
example, 0.85 miles of pipe replacement instead of a full mile. The town would
not lose the project entirely, nor would residents face additional rate increases
beyond what has already been enacted. He stressed that the need for replacing
aging infrastructure is urgent and essential for long-term economic development.
Manager Day confirmed that proceeding means paying CHA for engineering
work, though reimbursement is normally secured once the loan closes. Vice-
Mayor Dawson asked whether the project would be bid assuming only 70%
funding. Mr. Steele clarified that design will proceed assuming full funding, but if
the town does not receive forgiveness in June 2026, he will adjust the bid
documents to include a smaller base bid. This ensures the contractor will know
exactly how much work will be funded before construction begins.
Mr. Steele continued saying that by the time the project is ready to bid, the town
will know whether it received principal forgiveness. If forgiveness is awarded, the
full project will be included in the base bid. If not, the base bid will be scaled
back to match available loan funding. Alternate bid items will allow the town to
add additional footage of pipe replacement only if competitive pricing or
supplemental funding allows. This flexibility ensures the town can act quickly
once DEQ approves the shovel-ready status.
Mr. Steele acknowledged that the state’s new approach places financial pressure
on communities to pay engineering costs upfront. He explained that because CHA
is a large firm and has a strong working relationship with the town, they are
willing to carry engineering costs until the loan closes. When the loan closes, the
first draw will reimburse all engineering invoices, meaning the town will avoid
taking out an interim loan and paying interest that the state will not cover. This
arrangement ensures both parties are motivated to move quickly and efficiently to
meet deadlines.
He reiterated that the sooner he completes design and the town bids on the
project, the sooner the loan will close and CHA will be paid. He also emphasized
that the town does not have to wait until November to bid; bids can be opened as
soon as the design process is complete, even as early as August. Once bids are
opened, DEQ can lock in loan terms and the town can move forward with
construction.
Manager Day reiterated that moving forward does not require additional rate
increases, though the final size of the project could shrink depending on
forgiveness outcomes. He expressed confidence that federal administrators will
eventually provide positive news and that, even if they do not, the town will still
complete a meaningful portion of the project. He underscored that the town loses
nothing by beginning design now and risks losing grant-eligible funding if it
waits.
Councilman Erickson asked what the actual project is. Manager Day confirmed it
is the previously discussed stretch of sewer main, estimated at around $6 million.
The council has already voted on the rate increases required for the project, and
those rates are active. He clarified that the town has been planning for this project
and that nothing about the cost estimate or project type has changed, only the
federal and state timing for announcing forgiveness.
The discussion continues with clarification that although preliminary engineering
reports (PERs) have been completed and accepted, the detailed design work has
not yet been performed. This next stage involves creating full plan sheets that
outline every foot of pipe, specifying where point repairs are needed, what can be
lined, and where manholes require lining or replacement. These plans also include
technical specifications, environmental conditions for application, and legal
documents to protect the town in the contracting process. Once complete, the
project would be posted on EVA for bid, with contractors submitting pricing.
It is explained that bid packages are structured using unit prices, enabling the
town to scale the project up or down depending on grant funds or bid
competitiveness. A comparison to the water plant project follows, emphasizing
that the water plant also lacks detailed design work. The reported $25 million cost
was a high-end estimate based on professional experience, not finalized plans.
Councilman Erickson believed designs were already completed and only funding
was pending, but Manager Day clarified that earlier cost figures were preliminary
estimates, not detailed engineering results.
Manager Day discussed the scale of engineering costs, with a detailed design for
the water plant estimated at $500,000–$750,000 or more. Engineers cannot begin
this level of work without confirmation from VDH that project funding will be
granted, because the upfront cost is too high for local governments to risk. The
sewer upgrades follow the same pattern: design work is expensive and cannot
proceed until funding is secured. Planning grants can help, but design must be
funded regardless.
Mr. Steele explained that preliminary engineering reports are based on extensive
field work, not guesswork. For the sewer project, every foot of pipe was inspected
with 360-degree cameras, and manholes were examined and tested. The resulting
PER included substantial data reviewed and validated by DEQ. He contrasted this
with other localities that submit rushed applications without proper investigation,
leading to underfunded projects and major difficulties. Pulaski, he noted, has done
the hard work upfront, increasing its competitiveness for grant funding.
He also emphasized that the town’s diligence will reflect positively when grant
awards are considered, as DEQ is kept updated on progress. Councilman Erickson
acknowledged misunderstanding the stage of the process but expressed full
support for moving toward the known end goals. Discussion confirmed that while
the sewer line assessments are complete, the water plant still lacks a full
implementation plan; the needs are known, but the specific design work is not yet
done.
Mr. Steele reiterated that he would prefer to move straight from PER to full
design, but the cost, around $600,000, makes it unrealistic to request before
funding is secured. Most communities can only fund a PER at around $100,000,
which is already a substantial investment. Once grant or loan funds are awarded,
the town can proceed with detailed engineering and bid preparation.
Mr. Steele reflected on his 20 years with the town, noting that significant
headway has been achieved thanks to consistent support from both past and
current councils. He expressed determination to continue delivering efficient and
cost-effective results for the community.
Manager Day asked about the interest rate the engineering firm might charge for
fronting certain costs. Mr. Steele stated it would be only a fraction of bank rates,
which typically range from 4–8% for bridge loans. He hopes to charge little or
nothing, although he noted final decisions also involve other county partners and
internal leadership.
d. Engineering Department Update- Austin Painter, Town of Pulaski Project
Manager
Mr. Painter noted that the document provided to the council contains extensive
information meant to serve as a reference throughout the year. He explained that
the Engineering Department has two primary functions: consulting for other
departments on various task items, and representing the town on capital
improvement and funded construction projects. Before outlining major projects,
he briefly introduces day-to-day task items, such as ongoing work related to the
177-acres property and recent coordination on property sales for encroachments.
He reported that all deeds related to the encroachment issues on the 177 acres
have now been officially recorded, with the remaining paperwork nearing
completion. He outlined two active FEMA projects: one related to Hurricane
Helene, which caused damages and required emergency operation of the filter
plant, raw water pump station, and sewer pump stations; and another tied to
February storms that damaged the Town Hall basement, Dora Trail, and the bike
park. He also describes an in-progress effort to map all assets across town,
beginning with storm drains and their interconnections.
He further explained a series of ongoing responsibilities routinely handled by the
Engineering Department. These include fire hydrant reporting, coordination of
water-loss monitoring, and management of all GovDeals surplus asset sales for
every department. Finally, he noted that the department oversees two town-
managed cemeteries, issuing and reviewing lot sales, interment permits, and
burial approvals, while also surveying and marking burial spaces as needed.
Mr. Painter transitioned to the department’s central role: managing the town’s
capital improvement projects. The document provided to the council outlines six
major categories of capital work. He emphasized that he will only give a high-
level overview, as the full document contains extensive detail for reference
throughout the year. The project list reflects both ongoing initiatives and long-
term infrastructure work, with engineering serving as project manager,
coordinator, and liaison for funding agencies.
The Engineering Department currently manages four major water-related capital
projects totaling approximately $27 million. These include the lead service line
identification program, the filter plant upgrade and raw water pump station
project, the PRV (pressure reducing valve) installation project, and the
construction of a backwash tank at the filter plant. Of that total funding, nearly $3
million has been secured through grants, just under $1 million through loans, and
$25 million remains pending through submitted and upcoming applications.
He explained that the lead service line project is part of a federal and state
initiative requiring documentation of service line material throughout town.
Pulaski is using the statistical method formally approved by the Virginia
Department of Health. He noted that 333 service connections still need material
verification and urged residents to complete the online or phone survey to close
out the project. He then updated the council that the backwash tank design is now
90% complete, ahead of the 75% listed in the printed materials.
He explained that the PRV project is intended to regulate water pressure in
neighborhoods affected by the elevation of the Veterans Hill tank, which cannot
be placed online safely until pressure spikes are mitigated. Localized pressure
relief valves will protect vulnerable areas of the distribution system from damage.
He then reviewed the $25 million filter plant and raw water pump station
rehabilitation project. The town has applied for funding through the Virginia
Department of Health and is also preparing an application for a federal U.S. EPA
program. The project remains contingent on receiving those awards, and he hopes
to have clearer direction for next steps once funding determinations are made.
Mr. Painter reported four major sewer projects totaling about $6.5 million, most
of which is tied to the Pulaski Interceptor project recently presented by Mr.
Steele. The first project, the I&I (infiltration and inflow) abatement effort, seeks
to identify areas where rainwater is entering the sanitary sewer system, driving up
treatment costs. This project is temporarily on hold while the town pursues
additional funding sources.
He highlighted the sewer pump station master plan as a rare success in which the
town identified a critical need, applied for funding afterward, and received a full
grant for the engineering work. This preliminary engineering report will position
the town to pursue major construction funding in the same way it is doing for the
water plant and interceptor. He also briefly summarized the PCB testing initiative,
nearly complete, and seeks to identify industrial sources of PCB contamination
entering the sewer system. Mr. Painter reiterated that the Pulaski Interceptor is a
$6.6 million project funded by the state, though details have not yet been
received.
He then moved into transportation projects, noting that eight projects totaling just
over $17 million are currently active. These include three bridge rehabilitations,
streetscape work, pedestrian infrastructure, and studies that support long-term
transportation planning.
The first bridge project, SGR Route 99, is in the very early stages of the approval
phase and carries an $8 million grant from VDOT. He paused to explain the
town’s four-stage project lifecycle: approval (funding, PERs, early coordination),
design (plans and specifications), construction, and finalization (regulatory
compliance and documentation). He noted that Route 99 is just entering the
approval phase.
The second project, SGR Commerce, has been underway since 2018 and was put
out to bid last year, but the bids came back significantly higher than estimated.
Because the baseline cost estimate was outdated due to COVID-era shifts, the
project had to be redesigned. The engineering firm is now finalizing its last two
documents so the project can be resubmitted to VDOT and re-advertised.
The third bridge project, SGR Thornspring Bridge, is a roughly $2 million project
on Newbern Road. Like Route 99, it is in the early approval phase with allocated
VDOT funding but not yet an approved town-administered project. Mr. Painter
emphasized that each of these bridge projects is advancing, but the timelines
differ significantly depending on funding readiness, engineering, and state
requirements.
The downtown streetscape project is now fully constructed and in the finalization
phase as the town works to complete required paperwork and recover eligible
costs from the state. Mr. Painter shared positive news: the remaining light poles
have arrived and installation orders have been issued; about 70% of the final light
fixtures have also been delivered. He also mentioned a small VDOT-managed
project that will relocate a railroad crossing crossbar currently obstructing the
sidewalk.
He then outlined “Streetscape Part 2,” the extension from Washington to
Madison, with a total funding request of just over $1 million. Funding decisions
are expected within 6–8 months.
The final transportation item is the VDOT-funded and VDOT-designed
Multimodal Plan, which analyzes pedestrian routes, crosswalks, bicycle facilities,
ADA access, public transit, and other non-vehicular elements throughout town.
Mr. Painter notes that council members will soon be contacted by VDOT staff as
part of their data-gathering process. The resulting document will become a critical
planning and cost-estimating tool for future pedestrian and bike projects.
He then transitions into the next major category, community development, stating
that the town currently has two projects underway, beginning with the Calfee
School partnership. Mr. Painter explained that the town is assisting Calfee School
by serving as a pass-through for just over one million dollars in funds to support
construction work on their facilities. The second project is the Great Wilderness
Brewing Company, where all construction has now been completed and the
contractor is off-site. The brewery owner is currently focused on getting
equipment operational; although unexpected equipment issues caused delays,
many problems have now been resolved, and progress is expected soon.
Mr. Painter outlined two environmental projects underway. The first involves
floodplain acquisition efforts targeted at properties regularly impacted by
flooding, with the goal of assisting homeowners and ultimately removing those
structures from the flood zone. The second is the Army Corps’ evaluation of the
low-head dam on Peak Creek for potential removal. However, recent soil testing
results presented to the council showed contamination concerns, causing the
Army Corps to halt the project entirely until those findings can be addressed. The
town is now working with environmental engineers to determine what
remediation steps may be required, though they remain in very early stages of
gathering information.
The final project category covers general town properties. Mr. Painter described
ongoing efforts to secure FEMA supplemental funds for mold and flood
remediation in the basement of Town Hall, stemming from both Hurricane Helene
and the February storms. In addition, the building’s water-sealing issues are being
evaluated, including input from a structural engineer, to determine the next steps
for achieving a fully sealed basement.
He then reported on the Cemetery GIS project, which is in the finalization stage.
This long-requested initiative consolidates multiple sets of cemetery records,
paper files, deed books, Excel spreadsheets, and on-site documentation into a
single digital database. The Cemetery Board initiated the effort to improve
accuracy and efficiency when selling lots and issuing permits. Data collected
during the project is now being integrated into the town’s GIS system, which the
engineering department regularly updates for infrastructure and addressing.
Councilman Burchett asked about the PCB study results, noting that all but one
area had been completed. Mr. Painter explained that testing focused on locations
where industrial activity might historically have introduced PCBs into the sewer
system. The remaining area had less opportunity for material to leach into sewer
lines than was earlier assumed, and several test results returned lower
concentrations than anticipated. While he does not have exact numbers available,
he confirmed that results appear favorable and “we are okay at this time.”
Councilman Burchett also questioned feedback from business owners regarding
Streetscape Phase Two. Mr. Painter reported that the feedback has been mixed,
which is typical for any major public improvement project. Some concerns
focused on whether funds might be better used in other areas of town. However,
many business owners responded positively after learning the project would be
80% federally funded, meaning significantly reduced cost to local taxpayers. He
reiterates that the project goal is to extend the Main Street corridor to the town’s
entrance, creating a unified and walkable experience for residents and visitors.
Councilman Burchett also asked whether the Cemetery GIS project includes both
Oakwood and Pinehurst cemeteries. Mr. Painter confirmed that it does.
10. Discussions
a. Verizon Cell Tower at 3610 Robinson Tract- Scot Farthing, Town Attorney
Mr. Farthing provided an update on a long-running project involving Vertical
Bridge’s proposal to build a Verizon cell tower on Robinson Tract Road behind
the existing water tank. The town previously approved the tower pending
completion of lease details, but communication gaps delayed finalization. The key
remaining issue, a secure bond ensuring the town can remove the tower if the
company fails, has now been resolved to the town’s satisfaction. With lease
documents finalized and reviewed, the attorney requests council authorization for
Town Manager, Todd Day, to execute them.
Vice-Mayor Dawson asked briefly to clarify questions, including confirmation
that this is a new lease rather than an extension, and the monthly rental amount of
$900 for an initial five-year term. The lease also provides the town with optional
tower space for its emergency communication needs at no rental cost.
The motion was made by Councilman Clontz and seconded by Councilwoman
Cope to authorize the Town Manager to execute the lease and the other
documents associated with it.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
11. Resolution 2025-37 Appointing Members to the Town of Pulaski, Virginia Board of
Zoning Appeals
The motion was made by Councilwoman Cope and seconded by Councilman Clontz to
adopt Resolution 2025-37 as written.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
12. Public Comment Period
James Whitaker expressed concern about any potential discontinuation of the bus service,
emphasizing that many elderly residents, including himself and his wife, rely on the
buses for groceries and essential errands. He stressed that walking long distances while
carrying food is difficult and asked the Council not to remove the service.
Stephanie Whitaker stated that she uses the bus to pay bills and pick up rent-related
documents, and that the service is crucial because she lives far from the post office. She
affirmed how much the bus system helps her.
Lucille Sayers noted that without the bus, she would have to walk all the way downtown
for groceries and that carrying bags back home would be extremely difficult. She stated
she enjoys riding the bus and appreciates the service.
Dennis Riggins described how he uses the bus system for commuting and errands. He
expressed concern about the closure or decline of a local service, explaining that he
regularly uses it to get medication for diabetes and for transportation needs such as going
to Walmart. He stated that he hates to see the service “fade away” and believes solutions
exist to preserve it.
Maria Dalton described how she uses the bus system to get to and from therapy.
13. Consent Agenda
a. Consideration of October 21, 2025 Town Council Meeting Minutes
The motion was made by Councilwoman Cope and seconded by Councilman Burchett to
adopt the minutes as written.
Jeremy L. Clark- Absent G. Tyler Clontz- Aye Mayor Collins- Absent
Sunshine N. Cope- Aye Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
14. Council Comments/ Board Updates
Councilwoman Cope addressed concerns the council received recently regarding the
town system by a resident. She commended staff for providing timely and thorough
responses to those concerns and expressed confidence in moving forward with any
additional necessary work. She also wished everyone a happy Thanksgiving and
expressed enthusiasm for the upcoming holiday lights in Jackson Park.
Vice-Mayor Dawson noted that Councilwoman Cope covered most of what he intended
to say, but added his own wishes for a safe and happy Thanksgiving.
15. Manager’s Report
Manager Day provided updates on current activities in Pulaski, beginning with praise for
the town’s staff and their work supporting events and operations. He highlighted the role
of Jackie Reid, who coordinates many of the town’s community events. He announced
that the annual Christmas tree lighting will be held at Jackson Park on December 1st. The
town also worked with Pulaski County High School students, who constructed many of
the trees displayed for the event.
He also thanked participants in the Treat Trail event, noting strong turnout with
approximately 50 tables representing local businesses and nonprofits. He reminded the
public that town offices and the convenience center will be closed November 26th–29th
for the holiday. Additional upcoming events include the December 1st Christmas tree
lighting and the December 4th Christmas parade.
16. Reminder of Future Council Meeting
a. December 2, 2025 Closed Session 6:00 p.m./ Open Session 7:00 p.m.
17. With no further business, Vice-Mayor Dawson adjourned the meeting at 8:56 p.m.
General Info
Town of Pulaski Town Manager’s Office
P.O. Box 660
42 1st Street NW
Pulaski, VA 24301
540-994-8602
November 25, 2025
To: Mayor Shannon Collins, Town of Pulaski Town Council Members
From: Olivia Hale, Clerk of Council
RE: November 2025 Department Head Monthly Summary
Clerk of Council- Olivia Hale
• Social Media/Website updates and correspondence
• 11/4 ARB packet/meeting/minutes
• Garland Railway Apartments Ribbon Cutting
• 11/10 Planning Commission packet/meeting/minutes
• 11/18 Council packet/meeting/minutes
• FOIA requests (2)
• 11/20 Cemetery Board packet/meeting/minutes
• Friendsgiving Lunch at the Fire Dept.
• Attorney correspondence with contracts
• Board Appointment Resolutions & Letters
• 12/2 Council packet
• IIMC Training (1)
• Misc. document researching for departments
Police Department- (A) Chief M. Parmelee
• 2,999 Total number of Calls For Service (CFS)
• 2,079 Business Patrols
• 6 Disorderly Conduct
• 139 Foot Patrols
• 6 ECO/TDO
• 24 Trespassing
• 16 Trespass Notices Issued
• 11 Trespassing Arrests
• 54 Arrests
• 92 Arrests, total number of charges
Engineering Department- Austin Painter
Water Projects
Lead Service Line Program
o We are conducting a statistical method to identify the service line materials of
~650 connections within Town chosen at random. If these are found to be non-
lead, VDH considers the whole Town to be non-lead. We have currently
identified 391 connections.
Filter Plant Backwash Tank:
o Design is ~75% complete.
PRV Project
o Design – CHA is performing preliminary system confirmation and design work in
collaboration with Town staff.
Filter Plant Improvement Project
o Funding Application to VDH has been submitted. We are awaiting letter of
funding approval.
o Funding Application to USEPA is being finalized.
Sewer Projects
I&I Abatement:
o This project is on hold while we remediate the immediate concerns of our pump
stations.
Sewer Pump Station Master Plan:
o The facilities have been inspected and report is being written.
Pulaski Interceptor:
o We have received tentative funding approval from DEQ for a loan of $6.6
million. Principal Forgiveness will be voted on early summer 2026.
o We are finding ways to fund the design of the project before funding approval and
exploring options to complete the project with the current funding amount.
Transportation Projects
SGR Rt. 99 Bridge:
o VDOT has allocated $8.0 million for the project. Staff is currently working with
VDOT to advertise for Design’s Request for Proposal. Design will likely take ~2
years.
SGR Commerce St. Bridge:
o Previous Bid results were significantly over budget. The desing and project
manual have been updated and are under review by VDOT. We will advertise
once they approve the changes.
SGR Thornspring Bridge:
o VDOT has awarded $2.0 million. Working with VDOT to fill out necessary
documents and advertise for Design’s Request for Proposal. Design will likely
take ~1 year.
Streetscape Project:
o Construction is complete. Completing final paperwork.
o AEP will install the final poles on Washington and the final light fixtures soon.
The poles and half of the light fixtures have been delivered to AEP.
Washington Railroad Project:
o VDOT Engineers are working alongside Norfolk Southern to relocate the railroad
crossing bar pole so that it does not block the pedestrian pathway.
Streetscape Part 2 – Washington to Madison:
o Application has been submitted. Awaiting funding approval from VDOT.
Multimodal Plan
o Engineers are currently evaluating our system and have ~6 months until the report
is complete.
Community Development Projects
Calfee School:
o Finalization of Phase 1.
o Phase 2 and 3 are under construction.
Brewery:
o Construction is complete. Great Wilderness Brewing Company is now preparing
the site for opening.
Environmental Projects
Floodplain Acquisition:
o Gathering interest and data to support he funding application process.
Coordinating with VDEM for the next steps.
Army Corps – Low Head Dam:
o The hazard testing came back with levels that are above the minimum limits for
Army Corps. The project is on hold while we determine the next steps in removal
of the hazardous substances.
General Property Projects
Basement Mold and Flood Remediation:
o We have submitted storm recovery and mitigation projects with FEMA and
VDEM and are awaiting assistance funding.
o We have been working to remove all contents from the basement to better
evaluate how to reseal the foundation through the use of internal seals and
external French drain systems.
Cemetery GIS:
o We are creating a digital software for staff and citizens to buy lots, search for
loved ones, and explore the cemetery.
Task Items
177 Acres:
o All encroachment property sales have been finalized and recorded. Working with
Town Attorney to draft the deed of property transfer.
FEMA – Hurricane Helene:
o We are working to receive funding for all damages received to the Sewer Pump
Stations and costs incurred from running emergency equipment.
FEMA – February Storms:
o We are working to receive funding for all damages received and costs incurred
from responding to the emergency storms in February 2025. The damages
occurred within the Municipal Building’s basement, Dora Trail, and the Bike
Park.
Farmers Market Development Plan:
o We are working with Shannon Ainsley, our Economic Developer, to develop a
site plan and building plan for the new parking lot and farmers market space paid
for by the AFID Grant.
Fire Hydrant Reporting:
o We are working with Fire Department and Public Works to test and record the
condition of our Fire Hydrants through daily inspections.
Cemetery Management:
o Continued work to manage the lots within Oakwood and Pinehurst Cemeteries.
Bridge Inspections:
o We have successfully procured an Engineering Firm to complete our September,
November, and December bridge inspections.
Town GIS (Geographic Information System):
o We continue to update our Town GIS website with accurate utility data. Our
current focus is on mapping our stormwater system and address database.
GovDeals:
o No sales this month.
Erosion & Sediment Control and Stormwater Inspections:
o Doug Phillippi is now provisionally certified in 5 out of 6 subject areas for E&S
and Stormwater Inspection. His last class will be complete early December.
Outdoor Facilities Coordinator – Nate Repass
• Supported the Pulaski on Main “Christmas Market” special edition of the Marketplace
Farmer’s Market
• Cut and installed Christmas Trees on Main Street for local business decoration marketing
• Coordinated with Jaycees to organize Town support for the Christmas Parade
• Performed trail maintenance on Draper Mountain Trails
• Assisted other departments with projects including the Neighbor-to-Neighbor Supplies
Drive, Tree Lighting Ceremony, Friendsgiving meal, and Christmas decorations
Economic Development- Shannon Ainsley
New Businesses:
• Doyle Restoration – Contractor
• Lip Smacking Sweet Treats – home based business
• Gaia Productions, LLC
• North American Construction
• Doss’ Cleaning Service, LLC
• NOVA Power, LLC
December
2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6
Christmas Tree Lighting
6:30pm- Jackson Park
EDA Meeting- Cancelled
10am- Council Chambers
Town Council Meeting
7pm- Council Chambers
Christmas Parade
7pm- Main Street
Real Estate Taxes Due
7 8 9 10 11 12 13
Planning Commission
Meeting
6pm- Council Chambers
14 15 16 17 18 19 20
Town Council Meeting
7pm- Council Chambers
Water Cut Off Day
for past due accounts
21 22 23 24 25 26 27
Town Offices &
Convenience Center
Closed
GFL as scheduled
Town Offices &
Convenience Center Closed
GFL Closed
Town Offices &
Convenience Center Closed
GFL collecting Thursday
routes
28 29 30 New Year’s Eve 31 New Year’s Day 1 2 3
Town Offices &
Convenience Center
Normal Hours
GFL as scheduled
Town Offices &
Convenience Center Closed
GFL Closed
Town Offices &
Convenience Center
Normal Hours
GFL collecting Thursday
routes
_________________________ GFL Bulk Pickup Week ______________________________