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HomeMy WebLinkAbout01-20-26 Council PacketAgenda Town Council Meeting Tuesday, January 20, 2026 6:00 p.m. Closed Session Council Chambers 1. Meeting Called to Order- Mayor Collins 2. Roll Call- Clerk of Council 3. Modification to Closed Session- Mayor Collins 4. Enter into Closed Session for the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel i. Appointments to Boards b. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. Horner Acre Farm LLC 6:30 p.m. Employee Service Awards Council Chambers 7:00 p.m. Public Session Council Chambers 1. Certification of Closed Session- Mayor Collins 2. Pledge of Allegiance- Vice-Mayor Dawson 3. Invocation- Councilwoman Cope 4. Guests and Visitors - Mayor Collins 5. Modification to Public Session- Mayor Collins 6. Introduction of PCHS Student Representative, Cheyenne McDougal- Scott Peterson, Assistant Principal, Pulaski County High School 7. Presentations a. Water Quality Update- Lisa Crabtree, Deputy Field Office Director, Virginia Department of Health Reasonable accommodation will be provided for persons with disabilities, if requested. b. Town of Pulaski Audit Presentation- Emily Viers, CPA, Robinson, Farm, Cox Associates 8. Voting Items a. Resolution 2026-05 Honoring David S. Peyton Upon His Retirement from the Town of Pulaski 9. Discussion(s) a. Entrepreneurial Business Attraction Program- Manager Day 10. Public Comment Period (The Town Council welcomes your input. You may address the Council by completing a speaker’s slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time, you may address Council on items that are not on the agenda. The limit is three (3) minutes for each speaker.) 11. Consent Agenda (Voting) a. Consideration of January 6, 2026 Town Council Minutes 12. Council Comments & Board Updates 13. Manager’s Report- Manager Day 14. Reminder of Future Council Meeting- Mayor Collins a. February 3, 2026; Closed Session 6:00 p.m./ Open Session 7:00 p.m. Voting Items Resolution 2026-05 Resolution Honoring David S. Peyton Upon His Retirement from the Town of Pulaski WHEREAS, the Town Council of the Town of Pulaski, Virginia desires to recognize and commend those staff members who, upon their retirement, have rendered a career of service to the citizens of the Town of Pulaski; and, WHEREAS, David S. Peyton was hired as a Water Treatment Plant Operator on November 25, 2013; and, WHEREAS, Mr. Peyton was promoted to the position of Chief Operator of the Water Treatment Plant in June of 2021 and obtained awards and recognition throughout his career regarding the Town’s water quality and the treatment processes handled through the Water Treatment Plant; and, WHEREAS, Mr. Peyton ’s previous 27 years of employment at the Town of Christiansburg, combined with over 12 years at the Town of Pulaski total an impressive career of over 39 years of dedicated Municipal Service. WHEREAS, Mr. Peyton is congratulated on his many accomplishments and now his well- earned retirement as of December 31, 2025. NOW, THEREFORE be it RESOLVED by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 20th day of January 2026, that the Town Council extends its sincerest thanks and commendation to David Peyton for his dedicated service to the citizens of the Town of Pulaski, and offer to Mr. Peyton their best wishes for an enjoyable and rewarding retirement. Sunshine N. Cope- Steven W. Erickson- Jeremy L. Clark- G. Tyler Clontz- Brooks R. Dawson- Joel B. Burchett- TOWN OF PULASKI, VIRGINIA ______________________________ W. Shannon Collins Mayor ATTEST _____________________________ Olivia C. Hale Clerk of Council Consent Agenda Town Council Meeting Minutes January 7, 2026 1. The Vice-Mayor called the meeting to order at 6:30 p.m. and asked for a roll call. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 2. Modification to Closed Session- The Vice-Mayor asked for a motion to add one item under VA Code 2.2-3711 (A) 1- Personnel; Police Department The motion was made by Councilman Clark and seconded by Councilwoman Cope. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 3. The Vice- Mayor asked for a motion to enter Closed Session to discuss the following items: a. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. Hogan’s Dam b. VA Code 2.2-3711 (A) 1 (1 item)- Personnel i. Police Department The motion was made by Councilwoman Cope and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye The following councilmembers and staff entered into Closed Session: Councilman Clark, Councilwoman Cope, Vice-Mayor Dawson, Councilman Clontz, Councilman Erickson, Councilman Burchett, Town Manager, Todd Day, Town Attorneys, Scot Farthing and Andrew McBride, and Clerk of Council, Ms. Hale. Ms. Hale exited Closed Session before the personnel discussion. 7:00 p.m. Open Session 4. Certification of Closed Session- The Vice-Mayor asked for a motion to certify that only the following items were discussed during Closed Session: a. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel i. Hogan’s Dam b. VA Code 2.2-3711 (A) 1 (1 item)- Personnel i. Police Department The motion was made by Councilwoman Cope and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 5. Councilman Clark led the audience in the Pledge of Allegiance. 6. Councilwoman Cope gave the invocation. 7. Vice-Mayor Dawson welcomed all in attendance and those viewing online. 8. Modification to Public Session- Vice-Mayor Dawson asked for a motion to add item 6C; Brownfield Update given by Shannon Ainsley, Town of Pulaski Economic Developer The motion was made by Councilman Clontz and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 9. Presentations a. Fire Department Update- Chief J. Conner, Town of Pulaski Fire Department Chief Conner delivered a comprehensive update on the Fire Department’s activities and performance over the past year, describing it as an exceptionally busy and productive period. The department responded to 863 calls in 2025, including 73 fire-related calls, representing a 28% increase compared to the prior year. Of the total calls, 352 were EMS-related, reflecting a 29% increase from 2024. Chief Conner detailed the department’s extensive training efforts, reporting 2,224 hours of volunteer and career operational training, which included EMT, Fire I, hazardous materials, pumping operations, rescue, fire officer, and instructor courses. Additionally, the Fire Marshal’s Office completed 1,054 hours of specialized training related to investigations, inspections, and instruction. Regarding staffing, the department added 10 new volunteers during the year while seven members departed in good standing due to life changes such as college or military service. One new career staff member was also hired. The Fire Marshal’s Office conducted 163 inspections and 13 investigations. Community outreach and prevention efforts were also highlighted. The department conducted eight school programs serving kindergarten through fifth grade, participated in the “Night to Shine” event at New Hope Church, and partnered with the Red Cross for a smoke detector installation initiative. During that single-day event, firefighters reached 44 residents, installed 61 new smoke alarms, and replaced four batteries. Chief Conner expressed hope that this program would continue annually, rotating through different neighborhoods. Equipment updates included the expected arrival of a new fire engine within one to two weeks, noting that delays were due to long manufacturing lead times and supply-chain issues. He also announced the department had just received a $3,600 grant for new forestry firefighting equipment, specifically protective gear designed to guard against embers. In response to Vice-Mayor Dawson’s question regarding the increase in fires, Chief Conner explained that it may be linked to a colder January and dry conditions, including brush fires. Councilman Clark questioned why the new fire engine was delayed. Chief Conner elaborated on equipment delays and manufacturing timelines. The presentation concluded with expressions of appreciation from the council for the department’s hard work and service. b. FEMA Update- Nathan Smythers, Town of Pulaski Building Official & Planning and Zoning Administrator Mr. Smythers provided an update on the Kersey Bottom property acquisition project involving properties on Melbourne Street, Commerce Street, and Crescent Street. Council members received a letter that had also been sent to affected property owners. He explained that ongoing coordination with the Virginia Department of Emergency Management (VDEM) and FEMA had resulted in properties being categorized into three groups: participating properties, substitution properties, and withdrawal properties. Participating properties are the primary focus of the project. Substitution properties are designated to replace participating properties if an owner chooses to withdraw, which they are permitted to do at any point during the process. Withdrawal properties are no longer part of the project. He noted that FEMA’s review is still underway and that budget figures may change slightly due to complexities such as multiple parcels associated with single addresses. When asked about demolition timelines by Councilman Burchett, Mr. Smythers explained that the application was submitted nearly two years ago and remains under FEMA review, making it difficult to provide a definitive start date. He confirmed that, following demolition, the land must remain open green space, though uses such as parks may be allowed, provided no structures are built. The current funding, however, only covers acquisition and demolition, not future site improvements. Additional questions by Councilman Erickson addressed how properties were selected for participation. Mr. Smythers explained that the Olson Group conducted data collection and analysis, and eligibility was determined based on documentation submitted to state and federal agencies. He clarified that property owners are not required to participate, may withdraw at any time by contacting his department, and can still maintain FEMA flood insurance if they choose not to participate. The council thanked Mr. Smythers for the update and his work on the project. c. Brownfield Update- Shannon Ainsley, Town of Pulaski Economic Development Ms. Ainsley presented an update on the town’s brownfields initiatives, describing brownfields work as a particularly rewarding part of her role. She announced that the Town of Pulaski had been awarded a $500,000 EPA Brownfields Assessment Grant to evaluate potential brownfield sites, primarily located along main corridors. These sites include former gas stations and automotive properties, to address contamination and identify appropriate future uses. She reported that the EPA project officer visited the town that day, touring candidate sites alongside a contractor. She emphasized that outreach to property owners is ongoing to encourage participation in the grant-funded assessments. In addition to these sites, Ms. Ainsley discussed continued coordination with the EPA and the Virginia Department of Environmental Quality regarding the Magnox property, a large former industrial manufacturing site with known environmental contamination. She explained that progress on Magnox has been slow but steady, involving assessments and partial cleanup efforts to date. Both EPA and DEQ have expressed strong interest in advancing work on the site and are actively evaluating it for brownfields eligibility and additional funding opportunities. Ms. Ainsley stressed the importance of patience in environmental remediation projects while expressing optimism about the involvement of state and federal partners and the potential long-term benefits for the community. She continued her presentation by emphasizing that the brownfields work being discussed does not rely on town funds, but instead uses resources from the Virginia Department of Environmental Quality (DEQ) and the Environmental Protection Agency (EPA). She outlined four different opportunities currently being pursued following a meeting held that day with EPA and DEQ representatives. The first opportunity is the EPA Brownfields Assessment Grant already awarded to the town, which is a town-wide grant rather than one limited solely to the Magnox site. This funding allows for assessments of multiple properties previously mentioned. In addition, the town has applied for a Virginia Brownfields Assistance Fund (VBAF) grant through DEQ and is awaiting a response. DEQ also has access to EPA funds that may be used directly to help remediate contaminated sites, and the agency is exploring whether those resources can be applied in Pulaski. The fourth opportunity is the EPA’s Targeted Brownfields Assessment (TBA) Program, which is not a grant but a service program through which EPA conducts assessments on behalf of the community. Ms. Ainsley explained that assessments are critical because they identify whether contaminants exist, what those contaminants are, and the extent of contamination. This information is necessary to move toward remediation and assures to potential buyers or developers, making properties more viable for reuse. Ms. Ainsley outlined several major challenges associated with the Magnox property. The most significant obstacle is contamination resulting from decades of industrial manufacturing activity. Another challenge is the extensive amount of concrete on the site, which complicates assessment and cleanup efforts. The property’s size, approximately 18 acres, also makes it costly and difficult to assess and mitigate all at once. The site’s location adds further complexity, as it is surrounded by water and railroad infrastructure. While there is a bridge providing access to the property, its condition must be evaluated, which is one reason the town applied for a VWAP grant. That funding would help assess the bridge and determine what improvements or actions are necessary to safely access the site. She also noted that rail access would require coordination with Norfolk Southern, a process that remains an option but would be lengthy and complicated. To address these challenges, the town plans to take a phased approach. Rather than attempting to remediate all 18 acres at once, the property would be divided into manageable sections. The town would begin with one section, complete assessments and any feasible mitigation, return that portion to productive use, and then proceed incrementally through the rest of the site. Ms. Ainsley emphasized that any assessment completed moves the project closer to mitigation, eventual sale, and reuse, but progress depends on the availability and sequencing of funding. Ms. Ainsley expressed appreciation for the continued support of EPA and DEQ, noting their active efforts to help identify funding and solutions for the Magnox site. She reminded the council that many successful local projects began as brownfields, including Pulaski Lofts, Great Valley Brewing, Claremont, the T.G. Howard Center, Skate Park, Food City, the Calfee Community and Cultural Center, and Jackson Park Inn. While such projects take time, she stressed that long-term success is achievable. In response to council questions from Councilman Burchett, Ms. Ainsley clarified that the $500,000 EPA grant is strictly for assessments and related studies, not for demolition or remediation. The funding covers Phase I and Phase II environmental assessments as well as reuse planning studies. There are no immediate timelines for physical cleanup, as assessments must be completed first to determine what actions are necessary. She further explained that remediation using EPA funds generally requires the town to own the property. The assessments, however, can be conducted without town ownership and are intended to help property owners understand contamination issues and pathways toward reuse. Decisions about acquiring properties would depend on the results of assessments and ongoing discussions with owners. When asked about the ownership of the Magnox property by Councilman Erickson, Ms. Ainsley explained that it is owned by a defunct company, meaning no active entity is currently taking responsibility for it. The matter is being handled through the town’s attorney, and while neither the attorney nor the town currently owns the property, the lack of ownership creates an opportunity for the town to gain control if it chooses. Court orders allow the town to access the site for assessment purposes. Ms. Ainsley emphasized that understanding what contaminants exist is the first step for both the town and private owners. Without assessments, neither feasibility nor costs can be determined. Many property owners, particularly those with smaller sites, cannot afford environmental assessments on their own, making the EPA-funded studies especially valuable. Councilman Burchett discussed privately owned service stations and similar properties, noting that these owners continue to pay taxes and maintain their properties but have been unable to redevelop them due to uncertainty about contamination. Ms. Ainsley explained that assessments would identify whether contamination exists and, if so, what type, allowing owners to make informed decisions about remediation, sale, or redevelopment. If no contamination is found, assessments can also inform potential reuse options. She clarified that the town does not need to own properties to conduct assessments, but ownership is required to use EPA funds for cleanup and mitigation. She explained that assessment results can support broader redevelopment strategies, such as acquiring healthy properties at low cost and transferring them to developers under agreements that ensure reinvestment, as seen in other successful town projects. She also highlighted the role of the Orphan Tank Fund, which can help address contamination from underground storage tanks, a common issue at former gas stations. Through assessments, tanks can be identified and removed, contributing to environmental cleanup. Ms. Ainsley noted that the town is being strategic in selecting properties for inclusion in the grant. In one case, a property owner offered to donate a commercial property to the town, but an assessment is necessary first to understand potential environmental liability before accepting ownership. This cautious approach ensures that the town does not assume excessive risk. In closing, Ms. Ainsley answered a question about prioritizing sections of the Magnox site by Vice-Mayor Dawson. She stated that the parking lot area is likely the best candidate for the first phase because it is accessible, has likely lower contamination levels, and is not associated with past manufacturing activity. The central portion of the site is currently inaccessible due to creek crossings that prevent heavy equipment from reaching the area, making the parking lot the most practical starting point. Vice-Mayor Dawson acknowledged that the parking lot alone represents a substantial portion of land. Questions from Councilman Erickson were raised about the site’s topography and drainage, including whether runoff from potential incidents, such as a fire, could circulate back onto the property. It was clarified that the property is effectively on an island, bordered on three sides by water, with train tracks forming the remaining boundary and no existing rail crossing. Another concern highlighted by Councilman Burchett was the presence of old settling ponds on the opposite side of the creek, which may present an even greater environmental challenge. 10. Voting Items a. Memorandum of Agreement between Pulaski County and the Town of Pulaski Police Department- Katie Thompson, Director, Pulaski County Office of Prevention and Recovery Ms. Thompson explained that she would provide a brief overview of the agreement, the source of the funding, and how the funds could be used, to enable the council to feel comfortable moving forward. She emphasized that the funds are only available through June 30, 2026, making timely action important. She explained that the funding supporting the MOA comes from opioid abatement funds, specifically from a collaborative pool shared among the five localities in the New River Valley. These funds originate from lawsuits against pharmaceutical manufacturers and distributors related to the opioid crisis, rather than from tax revenues. The funds being proposed for use are rollover funds from fiscal year 2025 carried into fiscal year 2026, which limits their availability to a one-year ending in June. The funding is intended to support wraparound services, broadly defined to allow flexibility. The primary goal is to provide temporary or emergency assistance to individuals who are active substance users, in recovery, or at risk of substance use. Ms. Thompson clarified that risk is defined broadly, including individuals experiencing homelessness, unmet basic needs, or high levels of stress or trauma. The program is designed to intervene early and reduce the likelihood that individuals will turn to substance use as a coping mechanism. Eligible uses of the funds include assistance with accessing medical care and substance use treatment, meeting basic needs such as housing, food, clothing, and medical supplies, and providing transportation to jobs, school, treatment, or other essential destinations. She emphasized that the services are intentionally broad to address real-time, urgent needs. Police departments were approached to participate because officers frequently encounter individuals in crises. Ms. Thompson shared that officers often already pay out of pocket for hotel rooms, food, or clothing to help unhoused or struggling individuals. The program aims to relieve that financial burden by reimbursing departments for these types of expenses, acknowledging that officers are already performing this work informally and compassionately. Ms. Thompson explained that the program operates on a reimbursement basis. Police departments would initially pay for qualifying expenses, document the interaction using a standardized form, submit receipts, and then receive reimbursement from the county. This could involve the use of department credit cards or personal funds, followed by internal reimbursement processes. The total funding available for this effort is approximately $72,000, shared among several partner organizations. While there is no strict per-person cap, Ms. Thompson indicated that informal spending thresholds would likely be set for each partner, potentially around $10,000. Once a partner approaches that amount, the county would reassess overall funding levels. She committed to providing monthly updates to participating entities to maintain transparency about remaining funds. In response to Councilman Burchett’s questions, Ms. Thompson confirmed that the funds do not come from local, state, or federal tax dollars but from pharmaceutical company settlements related to opioid litigation. She reiterated that individuals do not have to be actively addicted to qualify; those at risk due to high stress or trauma are also eligible. Councilman Burchett also expressed concern that similar levels of support are not available for older residents who struggle financially without addiction issues. Ms. Thompson acknowledged the concern and agreed that many populations could benefit from additional support, while noting that her office’s scope is limited to opioid-related funding. Ms. Thompson clarified that this specific funding is a one-time allocation resulting from the redistribution of a regional collaborative grant that could not be used as originally intended. While opioid abatement funds will continue to be available in the future, this particular pot of money will not recur. She described the initiative as a data-gathering effort to determine whether this approach is an effective and meaningful use of abatement funds. If successful, similar programming could be considered in the future using other funding streams. Manager Day stated they would recommend continued support if a comparable program were proposed in the future. In closing, Ms. Thompson addressed questions from Vice-Mayor Dawson about the funding timeline, clarifying that the period runs from June 2025 through June 2026, meaning the program is already partway through its eligible window. She stated that it may be possible to reimburse expenses incurred before the MOA is formally signed, provided the required documentation can be completed. She explained that reimbursements must be tied to individual interactions, though no personally identifying information is collected. Required documentation includes the zip code, date and time of the interaction, and an affidavit confirming that the individual qualifies as an active user, in recovery, or at risk. Ms. Thompson noted that police reports may already contain sufficient information to support retroactive reimbursement, but further coordination with the police department would be necessary to ensure proper documentation and compliance. The discussion resumed with clarification about past instances where police officers personally assisted individuals in need. Sonia Ramsey, Administrative Manager for the Town of Pulaski Police Department, explained that no town or police department funds have ever been used for these actions. Officers independently chose to help people by buying meals or paying for hotel rooms out of their own pockets, often without supervisors even being aware of it at the time. Because these actions were voluntary, informal, and unreimbursed, there is no way to retroactively track or document those expenses, nor was any data collection ever required or possible. It was emphasized that these gestures were acts of personal compassion rather than departmental programs. As such, there are no receipts, reimbursement requests, or financial records connected to them, and there is no mechanism to go back and reconstruct what was done or spent. Attention then shifted to how things would work going forward if public funds were made available. Vice-Mayor Dawson directed a question to Manager Day about the need for a new approval and tracking process. Manager Day confirmed that a formal system would indeed be required to ensure that any spending was appropriate, documented, and eligible for reimbursement. The Police Department is committed to working closely with the town’s finance staff, particularly Ms. Thompson and Jackie Morris, Town of Pulaski Finance Director, to ensure proper checks and balances. (A) Chief Parmelee had already reviewed the proposed forms and procedures and felt confident the department could comply with the necessary documentation and approval requirements. The intent is to mirror existing grant-management practices already familiar to town staff. Ms. Ramsey explained that the funds would be handled similarly to other grants. Either a separate account would be created, or an existing community policing fund, maintained as a checking account, would be used. Officers would be required to submit itemized receipts for any purchases, just as with any other town expenditure. Purchases would be made using a town-issued card, processed through the normal payment system, and then reimbursed back into the same account from which the funds were drawn. This ensures transparency, accountability, and compliance with town financial policies. Jackie Reid, Town of Pulaski Human Resources, noted that this proposed approach closely resembles the reimbursement process used during the COVID- 19 pandemic, when the town received funds from the county to cover employee costs and other expenses. That earlier system already included strong documentation and oversight mechanisms, which could be adapted for this program. The existence of that prior framework reassured council members that an effective process was already largely in place. A question was raised by Councilman Erickson about real-world application, specifically whether officers would be able to quickly pay for hotel rooms or emergency assistance when encountering someone at risk, such as during cold weather. Ms. Ramsey confirmed that the police department already maintains emergency cards, such as gas and credit cards, used for medical transports and similar situations. Under the proposed system, officers would use a town card kept in a designated location, submit receipts afterward, and the finance department would handle payment and reimbursement. The process would integrate smoothly into existing procedures without requiring officers to spend their own money. A member of the public then raised a critical concern, questioning how the assistance program could function alongside town ordinances that criminalize homelessness-related behaviors, such as sleeping in a car. The speaker cited specific sections of the town code passed in December 2024 and described the situation as a “Catch-22,” arguing that people might be afraid to seek help from police if doing so could expose them to arrest. The speaker questioned whether individuals would realistically approach law enforcement for assistance when homelessness itself could be treated as a criminal offense, suggesting that the outcome might depend entirely on an officer’s discretion. The Vice-Mayor acknowledged the comment and indicated it would be addressed during the public comment portion of the meeting. The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt the Memorandum of Agreement as written. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Abstained Brooks R. Dawson- Aye Joel B. Burchett- Aye b. Resolution 2026-01 Resolution Requesting the Town of Pulaski, Virginia Fire Department to Participate in the Aid to Localities Program Chief Conner explained that APL funds come from a 1% allocation of fire insurance premiums statewide, distributed among localities. Pulaski received over $50,000 in APL funds this year, while Fairfax County received more than $3 million. Fire Chiefs across Southwest Virginia are advocating for an increase to 2% and a revision of the formula, which currently does not account for poverty levels or local fiscal constraints. The percentage has not been increased since 1995, despite significant rises in equipment and operational costs. He outlined the strict limitations on how APL funds may be used. They can fund new equipment, training, emergency vehicle repairs, and certain training-related staffing costs, but they cannot be used for routine maintenance, personnel expenses, or fire station improvements. An example was given of recent ladder truck pump repairs that were paid for using APL funds. The resolution sought the council’s support so the fire chief could join a regional coalition in advocating before the General Assembly for reform of the APL program. The motion was made by Councilman Clontz and seconded by Councilman Clark to adopt Resolution 2026-01. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye c. Resolution 2026-02 Re-appointing Members to the Town of Pulaski, Virginia Economic Development Authority The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt Resolution 2026-02. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye d. Resolution 2026-03 Re-appointing Members to the Town of Pulaski, Virginia Cemetery Board of Trustees The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt Resolution 2026-03. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye e. Resolution 2026-04 Appropriating Grant Funds to DCJS Operation Ceasefire Sonia Ramsey, Administrative Manager for the Town of Pulaski Police Department, reported that the application was submitted on October 3 and awarded on December 15, with a total grant amount of $287,454 and no local match requirement. The project period runs from January 2026 through December 2027. Of the total award, $212,939 is allocated for a comprehensive forensic fingerprint and evidence collection system. This advanced technology, not currently available at nearby agencies, allows investigators to collect partial fingerprints and trace evidence using spectral light sources. The system can process fingerprints directly at crime scenes and also detect gunshot residue, body fluids, latent bruising on victims, and other trace evidence. It will be used by the Criminal Investigations Division for major and complex crime scenes. An additional $74,515 will fund the purchase of an MX-9089 handheld chemical detection device. This device enables rapid, on-scene identification of hazardous substances, significantly improving officer safety and investigative outcomes. Ms. Ramsey highlighted the dangers of fentanyl exposure, noting that current lab testing can take up to six months. With this equipment, officers will be able to detect substances at nanogram levels using high-pressure mass spectrometry, reducing immediate risk to officers, suspects, and bystanders. She concluded the explanation of the DCJS Operation Ceasefire grant by emphasizing that the chemical detection equipment will allow officers to properly secure crime scenes and take all necessary precautions when hazardous substances are present. The technology is especially effective in detecting synthetic opioids, and staff reiterated that no other agency in the surrounding area has access to equipment of this capability. Because the Town of Pulaski is part of the Claytor Lake Drug Task Force, the equipment will also be used cooperatively with partner agencies and neighboring jurisdictions. All required quotes were obtained, and the funding was fully approved under the Forensic and Analytical Technology Grant, which has very strict eligibility requirements. Only equipment directly related to forensic work and crime scene investigation may be purchased using these funds. Ms. Ramsey noted that an additional grant application for a CAD or RMS system was submitted but not awarded, underscoring how narrowly focused the grant criteria are. Once the funds are appropriated, Finance Director, Jackie Morris, will place them into a dedicated account. Purchases for the fingerprint system and chemical detection device will be made from that account, with claims submitted and quarterly reports filed with DCJS. While DCJS grants are complex and administratively demanding, staff expressed optimism that the equipment would be acquired soon. Councilman Erickson asked whether officer training was included in the grant. Ms. Ramsey confirmed that training is built into the purchases whenever allowed. For example, the fingerprint and evidence collection system includes a full week of on-site training, enabling all detectives to be trained locally. Similar training was included with other crime scene equipment, such as a 3-D scene reconstruction measuring tool obtained through the same program. Whenever possible, warranties and related costs are bundled into grant requests to ensure the town is fully covered. When asked by Vice-Mayor Dawson whether the grant is available annually, Ms. Ramsey explained that Operation Ceasefire funding opens only when funds are available. The program has been associated with Attorney General Jason Miyares, and with his departure from office, it is unclear whether the program will continue in its current form. Unlike recurring grants such as the annual 599 funds, Operation Ceasefire is not guaranteed each year. Vice-Mayor Dawson praised staff for securing the $287,000 grant, noting that the town would not have been able to afford this equipment otherwise. The motion was made by Councilwoman Cope and seconded by Councilman Clark to adopt Resolution 2026-04. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 11. Public Comment Period a. Melinda Musick of Highland Terrace addressed the council, alleging that her civil rights had been violated by the Town Code Enforcement Officer, Carla Hodge, who she said instructed her son, whom she described as a practicing Jew, to remove two goats from their property that were intended for use during Yom Kippur. She warned that if enforcement actions were taken again when the goats were replaced for religious observance, there would be consequences. She then delivered an extended critique of the town’s approach to homelessness, arguing that recent ordinances regulating where homeless individuals may sleep or seek shelter are misguided and unconstitutional. She compared the policies to “installing an exit sign in a cemetery” and cited the First, Fourth, and Fourteenth Amendments, as well as Supreme Court precedent stating that where a person sleeps constitutes their home. She specifically criticized laws criminalizing sleeping in cars, arguing that arresting people for sleeping in their “home” violates their right to privacy. She further connected the issue to the presence of a methadone clinic in town, noting that while the clinic serves individuals with substance use disorders, it also brings family members who are now part of the community and suffer alongside those receiving treatment. Ms. Musick expressed concern that warming stations had closed due to enforcement of town codes, specifically citing Sections 18-72, 18-73, and 18-74, which she claimed directly violate constitutional protections. She urged the council to reconsider the laws adopted in December, arguing that fines and permitting requirements, such as penalties for vacant houses, represent excessive government intrusion into private property. She shared emotional examples of people sleeping in cars during severe cold and of a man sleeping outside the courthouse in freezing, snowy conditions. She compared the treatment of homeless individuals unfavorably to animal welfare standards, stating that people were being treated worse than dogs left outside in winter conditions. She concluded by urging the council to recognize the humanity of those affected and to reconsider its policies. b. Eric Tyler of Cliff St briefly raised concerns about water issues in the town, stating that floodgates at the dam were left wide open, allowing water to flow away unnecessarily. He suggested this was a serious issue that should be addressed with assistance from state authorities. He echoed earlier comments about homelessness, stating that when the methadone clinic was approved, the associated impacts, including increased transient and homeless populations, were not fully considered. He referenced Pine Flats and suggested that the consequences are now evident and need to be corrected. He also alleged that retaliation had occurred against individuals for making public comments, asserting that such actions are illegal under the Virginia Code. Mr. Tyler stated that he was prepared to escalate concerns if necessary, noting that he works with Virginia Tech and could easily contact his supervisors, whose information is publicly available. He continued his remarks by stating that if alleged retaliation for public comments were to happen again, he would contact his attorney and pursue the matter formally. He characterized the idea of retaliation as “comical” and inappropriate, emphasizing that disagreement with elected officials is a normal part of civic life. Mr. Tyler remarked that people will always disagree with one another and that this should not result in punitive actions. He reiterated his frustration with what he described as questionable town decisions, particularly regarding water management. He criticized the town for allowing water to flow down the creek while residents face usage concerns at home, using humor to illustrate how precarious he felt the situation had become. He concluded by thanking the council for their time. c. Pamela Edwards of Madison Ave addressed the council next. She acknowledged the intense discussion and finger-pointing occurring on social media and emphasized that many misunderstandings exist about who is responsible for current challenges. She stated that while zoning and permitting processes are underway for Rest and Rise, Pulaski must find ways to address its own unhoused population without unintentionally drawing large numbers of people from outside the community. Drawing on her direct experience working with unhoused individuals, Ms. Edwards described a serious gap in services for people who complete rehabilitation programs. While many individuals make it through rehab and step-down programs and show remarkable progress, they often have nowhere to go afterward. Without stable housing or overnight support, they are forced back into the same environments and behaviors they worked hard to escape. Ms. Edwards explained that organizations like Instill Mindfulness provide daily support and connections to resources, but at the end of the day, facilities close and staff go home. She emphasized that she personally remains available around the clock and has done this work both before and outside of her formal employment. People returning from treatment with no housing or support are left vulnerable and quickly pulled back into survival mode. She acknowledged that she did not have a complete solution but stressed that it is possible to distinguish between individuals committed to long-term change and those not yet ready. She shared her own history of living on the streets and struggling with addiction, noting that four years earlier she had been sleeping in public spaces and using drugs. She contrasted that past with her current role, helping others and giving back to the community. She referenced Instill being recognized as Nonprofit of the Year, explaining that she struggled emotionally with accepting the recognition because she felt the full scope of the organization’s work was not well understood. Ms. Edwards invited council members to visit Instill and engage in deeper conversations about practical ways to support people in recovery, arguing that ordinances and zoning restrictions alone will not solve the problem. She concluded by urging the town to focus on solutions that empower residents who are striving to make positive change. d. Terrie Sternberg of N. Washington Ave provided an update on Rest and Rise following discussions that began at the November 18 Town Council meeting. She thanked the council for its engagement and stated that the ministerial group understands the town’s focus on zoning ordinances and safety considerations. Ms. Sternberg praised Nathan Smythers for assisting her in preparing materials for the Planning Commission so the process can continue moving forward. However, she expressed confusion and concern regarding the town’s emergency warming station ordinance. She noted that the existing ordinance includes a house-of- worship accessory use definition that appears to allow emergency warming stations to operate, yet Rest and Rise has not been able to proceed under that provision. Because she does not understand why the ordinance is not functioning as written, she said she plans to ask the Planning Commission to explain how the ordinance is intended to be implemented. Ms. Sternberg clarified that Rest and Rise is not intended to be a weather-dependent emergency warming station. Instead, it is modeled after “To Our House” and is designed to provide comprehensive, wraparound support services for the most vulnerable unhoused individuals. This approach would address not only shelter but also the underlying factors that keep people trapped in survival mode. She echoed earlier speakers’ points that individuals can complete rehabilitation programs but relapse or stagnate when they have nowhere safe to sleep. Ms. Sternberg emphasized that moving people out of daily survival mode requires a holistic, well-coordinated response. She acknowledged that not everyone has been afforded equal opportunities in life and that many community members need sustained support to thrive. Ms. Sternberg concluded by stating that the upcoming engagement with the Planning Commission will focus on implementing this broader, long-term supportive model rather than short-term emergency warming. She expressed hope that Rest and Rise can move out of its current state of dormancy and thanked the council for its time. The Vice-Mayor thanked all speakers for their comments and emphasized the value of public participation. 12. Consent Agenda a. Consideration of December 16, 2025 Town Council minutes Ms. Cope asked to amend the members of council who entered into Closed Session, removing herself from the attendees as she was absent that meeting. The motion was made by Councilman Clark and seconded by Councilman Burchett to adopt the minutes with the amendment. Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Absent Sunshine N. Cope- Abstained Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 13. Council Comments & Board Updates Councilman Clark opened by wishing the community a Merry Christmas and Happy New Year before addressing the ongoing public discourse surrounding homelessness and the Rest and Rise program. Mr. Clark stated that much of the information circulating on social media had been inaccurate, misleading, and inappropriate, given the seriousness of the issues involved. He firmly denied claims that the Town of Pulaski had threatened churches, pastors, or individuals with fines or jail time related to Rest and Rise or any shelter initiative. He emphasized that no such threats were made, no enforcement actions occurred, and there had been no attempt by the council to control churches. He described the online narrative as inflammatory and inconsistent with the facts, and continued his remarks as the meeting progressed. He continued his comments by emphasizing that when requests are made for overnight shelter operations, the Town has a clear legal and ethical obligation under state law to ensure compliance with safety, fire, and occupancy codes. He stressed that these requirements are not optional and should not be framed as a choice between compassion and procedure. According to Mr. Clark, the core issue is protecting human life. He stated that if the Town knowingly allowed unsafe overnight housing and a tragedy occurred, both the Town and the facility would bear legal and moral responsibility. Ensuring compliance, he said, is part of the Town’s duty. Mr. Clark posed a rhetorical question, asking whether different standards would ever be acceptable for other facilities where people sleep overnight, such as daycares, schools, or hospitals. Mr. Clark clarified that the council has not rejected Rest and Rise and has not voted against sheltering programs. He noted that no ordinance proposal has been formally presented for council action. What the council has consistently stated, he said, is that decisions of this magnitude require complete and accurate information and must be made in accordance with state law. He characterized this approach as responsible governance rather than obstruction. He then addressed the tone and framing of social media commentary that had been read aloud at an earlier meeting, stating that many of the claims portrayed the Town and its leadership as uncaring or unethical. While acknowledging that everyone is entitled to an opinion, Mr. Clark stated it is reckless to inflame public sentiment using partial truths or outright falsehoods. He emphasized that decisions involving public safety cannot be driven by social media pressure or misinformation. Mr. Clark rejected suggestions that the Town selectively enforces its ordinances. He stated that the example cited involving Town-acquired land later sold to homeowners was unrelated and not comparable to health and safety compliance for overnight shelters. Purchasing land, he said, does not place human life at risk, whereas permitting overnight sleeping facilities without proper safety certification does. He added that the tone and delivery of certain comments at the previous meeting felt less like constructive policy discussion and more like an attempt to coerce or shame the council into adopting a single viewpoint without due process. Mr. Clark said this is not how responsible governments function. He concluded by reiterating that the council cares deeply about all citizens, housed and unhoused, and will continue to approach the issue seriously while respecting both the law and the people they serve. In closing, Mr. Clark stated unequivocally that the Town has not refused Rest and Rise and has not threatened churches or pastors. He repeatedly emphasized that no threats were made by the Town or law enforcement and that the Town is simply following state law to ensure public safety. He said the Town is committed to both compassion and compliance, but will not govern based on rumor, emotional rhetoric, or social media narratives. He concluded by stating that citizens deserve responsible, lawful decision-making, which the council intends to continue providing. Councilwoman Cope followed, acknowledging the difficulty of speaking after Mr. Clark’s remarks. She stated that she does not believe any member of the council is heartless and did not want to dwell on that characterization. Instead, she focused on positive developments in the town, noting that many good things are happening despite the negativity amplified by what she referred to as “keyboard warriors.” She emphasized that problems do not arise overnight, nor are they solved overnight, and expressed her belief that everyone is committed to making the town a better place. She reminded the public that council members also live in the community and that the situation should not be framed as “us versus them.” She expressed concern about residents being pitted against one another and said that this division is unnecessary. She concluded by sharing optimism about 2026 and the positive energy she is hearing from people excited to come to Pulaski, stressing that public infighting damages that momentum. Councilman Erickson spoke next and directly challenged Mr. Clark’s assertion that claims about ordinances not being followed were false. Mr. Erickson argued that if an ordinance requires permits and inspections and a building is constructed on Town-owned land, then the Town had a responsibility to enforce those standards. He stated that once the Town became aware of such a building, action should have been taken under its own ordinances. He said that, to his knowledge, the building in question was never inspected and no enforcement action occurred before the property was sold, which he characterized as ignoring the ordinances. Mr. Erickson clarified that when he read social media statements at the prior meeting, he was expressing the sentiments of citizens, not accusing council members of threatening pastors or involving law enforcement. He agreed that claims about threats were nonsense but maintained that community concern for unhoused individuals is genuine and ongoing. Mr. Erickson noted that the council has never formally voted on Rest and Rise or on potential ordinance changes related to sheltering. He said he would support repealing ordinances related to sleeping in cars and camping, acknowledging that such positions may not be popular with everyone on the council. He stressed that the council does not need unanimous agreement to function effectively. He also addressed his abstention from supporting Ms. Thompson’s program, explaining that it was due to his employment with the agency involved, not opposition. He expressed full support for the program and how the funding would be used. Turning to earlier public comments about water from the dam, Mr. Erickson explained that Pulaski’s drinking water does not come through a direct pipe from Gatewood Reservoir. Instead, water must flow into the creek and downstream to the intake station, meaning releases from the dam are necessary for the Town to have water at all. Mr. Erickson briefly addressed comments about the clinic, stating that while it may or may not remain in its current location, he supports medication-assisted treatment and would like to see better resources to help people using those services. He acknowledged not knowing the solution but expressed a desire to improve outcomes. Regarding retaliation, Mr. Erickson said he received a phone call indicating that someone who made a Facebook statement had been contacted through their employer. He said he had not yet investigated the matter, but suggested that contacting someone’s boss over public comments is undesirable if it occurred. He then highlighted Ms. Edwards as a powerful example of hope, noting her personal transformation from addiction and homelessness to becoming a community leader. Mr. Erickson stated that while not everyone wants help, the Town must focus on helping those who do. He described people like Ms. Edwards as essential to keeping others alive and credited her work, including recognition at the county level, as driven by a desire to help rather than to receive accolades. He reiterated that the council is not voting on repealing ordinances at this time and concluded his remarks. Councilman Burchett followed, expressing deep appreciation for Ms. Edwards and her work, stating that he holds her group in high regard and believes her intentions are sincere. He reflected on how much time and resources the meeting had devoted to addressing addiction, including discussions about grants, policing costs, and funding tied to drug-related issues. He admitted he did not have answers but questioned whether some attention could also be directed toward elderly residents who work hard yet struggle financially. He criticized the role of social media, particularly Facebook, in turning residents against one another through slander, libel, gossip, and anonymous accusations. He described the situation as shameful and harmful to the community. He concluded by thanking all Town employees, police, fire, administrative staff, public works, and water department employees for their service, stating that it is wrong for them to be attacked on social media for doing their jobs. Vice-Mayor Dawson indicated he would keep his remarks brief and began by thanking Councilman Clark, noting the strength and clarity of his earlier statements, as the meeting moved toward its conclusion. He expanded on Councilman Clark’s points by addressing what he described as a widespread misconception about what a town government is and is not responsible for. He clarified that the governing body of the Town of Pulaski has a very specific set of duties, including enforcement of building codes, zoning, and fire codes, many of which are predefined by the state rather than locally determined. He emphasized that within this legal framework, the Town has an obligation to ensure compliance, but it does not have the authority to prevent individuals from helping others. He stated plainly that no one in the town government has ever told any resident, organization, or individual that they are not allowed to help someone in need. He praised the many compassionate and dedicated people in Pulaski who volunteer their time and energy to serve others and said the community is fortunate to have them. He expressed frustration with narratives suggesting that the Town has forbidden acts of charity or compassion. He reiterated that no one has been told they cannot feed the hungry, clothe those who are cold, or help someone find work or legally appropriate housing. If someone can help another person, he said, they should do so without hesitation. He acknowledged the complexity of the issues surrounding homelessness, noting that there are many stakeholders involved and many differing opinions about individual rights, property rights, and business concerns. He stated that the topic is so complex that it could be debated for a week without reaching a consensus. Nevertheless, he stressed that people should not claim they were prevented from helping others, as that is not true. He concluded by thanking everyone for attending and for sharing their perspectives. 14. Manager’s Report Town Manager Day began by noting that he had made a list of issues to address, but encouraged residents to come to the office with questions due to time constraints. He strongly stated that social media is “destroying this community” and cited his 28 years of experience in local government as context for his concern. He described the level of misinformation circulating online as overwhelming and said that most of it stems from misunderstanding rather than malice. He explained that he does not personally use social media platforms but frequently receives forwarded posts that contain inaccurate claims. He cited an example involving a Facebook post alleging that a building official had told someone “no” regarding a program, which he described as completely untrue. He said what troubles him most is that these posts undermine and divide the very efforts the community is trying to support. He urged residents who see false or misleading information online to respond and correct it, without being negative or confrontational. He shared an example of receiving a call from a Department of Health employee regarding a social media post and being asked to contact Richmond about it. He said he did reach out privately and had constructive, professional conversations, adding that the individual involved did not want the matter escalated publicly. He cautioned that while he personally has little to lose, issues can escalate quickly if misinformation reaches state- level authorities. He encouraged the community to maintain professionalism and respect. Using an analogy, he noted that positive posts quickly fade online, while negative posts attract prolonged engagement and fuel division. He emphasized that this dynamic is harming the town. Manager Day addressed several individuals by name, expressing support for their programs and efforts, including Rest and Rise and other community initiatives. He acknowledged that these programs are valuable but take time to develop and implement properly. He emphasized that Pulaski has many committed and capable people working toward solutions, but social media conflict is undermining progress. He then transitioned to the topic of Gatewood Reservoir, noting that he had previously sent council members correspondence and photographs regarding the situation. He said many long-time residents have told him they have seen similar conditions before and that time and seasonal changes often improve the situation. He explained that Pulaski’s water plant has a capacity of four million gallons per day and typically operates at an average of 2.5 million gallons per day. When water is not flowing over the spillway, valves at the bottom of the dam must be opened to release water into the creek, which then feeds the raw water intake located 3.8 miles downstream. He reported that for the past two weeks, the raw water intake has been struggling due to insufficient flow from Gatewood. Staff have been making daily, and sometimes twice-daily, trips to adjust the valves to increase flow. Despite these challenges, he stated that there is still approximately 24 feet of water from the surface to the dam and that discussions with the county are ongoing, with backup plans in place. He further explained that in addition to supplying Pulaski’s water needs, the Town is required by the Army Corps of Engineers, Marine Resources, and Fish and Game to release approximately one million gallons of water per day to support downstream ecosystems and species, particularly toward Claytor Lake. As a result, an average of about 3.5 million gallons per day must be released from Gatewood. He said staff are carefully monitoring conditions at the raw water intake, where a small whirlpool has formed, and are constantly adjusting flows to maintain adequate supply. During periods of rainfall, these adjustments are unnecessary because water naturally flows over the spillway. He expressed confidence, based on input from experienced community members, that the situation will stabilize and is committed to providing updates at each meeting. Manager Day acknowledged that many people, including himself before joining the Town, mistakenly believed there was a direct pipe from the reservoir to the treatment plant. He praised Town staff across departments, engineering, building, water, and others, for working collaboratively and effectively. He also commended the council for its diversity of perspectives and stated that the Town has strong systems and programs in place, despite public perceptions to the contrary. Turning back to homelessness and addiction, Manager Day explained that Project Recovery was originally designed to help individuals who are unhoused or otherwise struggling. He clarified that the ordinances discussed earlier in the meeting were not intended primarily as punitive measures but as tools for police officers to engage individuals and connect them with services. These tools, he said, were supported by the community at the time of their adoption. As he continued explaining how officers sometimes must balance enforcement with outreach and assistance, his remarks trailed into further discussion as the meeting moved forward. He concluded his explanation of Project Recovery by clarifying how the ordinances function in practice. He explained that officers sometimes encounter aggressive or volatile situations, and the ordinances provide them with leverage to encourage cooperation. The intent is not punishment but strategy: officers can say, “work with me and let me help you,” with the ordinances serving as a last-resort tool if cooperation fails. He emphasized that these ordinances were never designed to result in citations or tickets and stated clearly that tickets have not been written under them. Instead, they exist as part of a broader, coordinated approach that includes the programs run by Ms. Thompson, Ms. Sternberg, and others. He stressed that all of these efforts are collaborative and interdependent, and that online misinformation is undermining their effectiveness. Manager Day made a final, emphatic plea for residents to disengage from harmful social media narratives. He stated bluntly that social media is “killing the narrative” and “destroying” the collaborative work underway in Pulaski. He urged people who truly want to understand the details of Project Recovery and related programs to come to his office and have direct conversations rather than relying on online commentary. He reiterated that the ordinances were not created to criminalize people or generate enforcement actions, but to support outreach and assistance. He ended by asking the community to stop allowing social media discourse to derail programs that are meant to help vulnerable populations. 15. Reminder of Future Council Meeting a. January 20, 2026; Closed Session 6:00 p.m./ Open Session 7:00 p.m. 16. With no further business, the Vice-Mayor adjourned the meeting at 8:45 p.m.