Loading...
HomeMy WebLinkAbout03-17-26 Council PacketAgenda Town Council Meeting Tuesday, March 17, 2026 6:00 p.m. Closed Session Council Chambers 1.Meeting Called to Order- Mayor Collins 2.Roll Call- Clerk of Council 3. Modification to Closed Session- Mayor Collins 4. Enter into Closed Session for the following items: a.VA Code 2.2-3711 (A) 1 (1 item): Personnel i.Appointments to Boards b. VA Code 2.2-3711 (A) 29 (1 item): Contract Negotiations i.Calfee Community and Cultural Center c.VA Code 2.2-3711 (A) 8 (1 item): Consultation with Legal Counsel i.Worrell vs. Town of Pulaski 7:00 p.m. Public Session Council Chambers 1.Certification of Closed Session- Mayor Collins 2.Pledge of Allegiance- Councilman Clontz 3. Invocation- Councilwoman Cope 4. Guests and Visitors - Mayor Collins 5.Modification to Public Session- Mayor Collins 6.Presentations a.Zoning Amendment, Rural Residential- Steve Semones, Senior Director, Land Development, Westwood 7.Discussion(s) Reasonable accommodation will be provided for persons with disabilities, if requested. a. Virginia Department of Emergency Management Update- Austin Painter, Project Engineer, Town of Pulaski Engineering Department 8. Public Comment Period (The Town Council welcomes your input. You may address the Council by completing a speaker’s slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time, you may address Council on items that are not on the agenda. The limit is three (3) minutes for each speaker.) 9. Consent Agenda (Voting) a.Consideration of March 3, 2026 Town Council Minutes 10. Council Comments & Board Updates 11.Manager’s Report- Manager Day 12. Reminder of Future Council Meeting- Mayor Collins a.April 7, 2026; Closed Session 6:00 p.m.; Open Session 7:00 p.m. Presentation(s) Information ARTICLE 4. DISTRICT REGULATIONS Section 4.1 Rural Residential District (RR) Sec. 4.1.1 Purpose The purpose of this district is to provide for more spacious single-family residential areas and for areas that are semi-rural where agricultural uses are appropriate, although more intensive agricultural uses are permitted only by special exception. The district may also include hillside areas and forests where development will be slow and sparse. In order to maintain the character of the district, certain structures and uses may be permitted by special exception subject to all restrictions and requirements necessary to insure compatibility with residential surroundings. Since this district may cover areas where urban services are not presently available, it may be anticipated that portions of this district will be changed to other districts as development progresses and utilities become available. Sec. 4.1.2 Permitted Uses, Special Exceptions, Accessory Uses and Prohibited Uses. SEC. 4.1.2-1 PERMITTED USES. 1. Residential Uses. a. Single family dwellings, including a family and up to two (2) unrelated individuals per unit. i. One principal dwelling per lot of record. b. Family day care homes {serving less than six (6) children or adults}. 2. Agriculture Uses. a. General agriculture, farming and forestry, including tilling the soil, raising of crops, truck gardens, field crops, orchards or nurseries for growing or propagation and harvesting of plants, turf, trees and shrubs and in general uses commonly classified as general agriculture, including temporary open air stands not exceeding 200 square feet in area for seasonal sales of products raised on the premises and which shall be removed in the o5-season when not in use, but not including the raising of large animals, such as pigs, cows, horses, sheep, or goats, on a farm of less than ten (10) acres, and not including the raising for sale of birds, bees, fish, rabbits, or other small animals on a lot of less than two (2) acres and provided no retail or wholesale business o5ice or store is permanently maintained on the premises, and not including those more intensive agricultural and confinement uses which are herein defined as special agriculture and which requires a special exception, and not including commercial slaughtering or processing of animals or poultry. b. Keeping of horses and ponies, or sheep for personal enjoyment and not as a business under the following conditions: i. Required minimum acreage is as follows: 1. Horses and ponies—one (1) horse or pony per one (1) acres. 2. Sheep or Goats—three (3) sheep or goats per acre; one (1) acre for two (2) additional sheep. 3. Keeping of horses and ponies, or sheep, but not both permitted. ii. Any structure used to shelter grazing animals permitted under this ordinance shall be a minimum of one hundred (100) feet from the side and rear lot lines and the primary residence on the property. No structure shall be placed past the front setback line or in the required front yard of a residence. iii. All acreage used for the care and confinement for grazing animals permitted under this ordinance shall be fenced with lawful fencing as defined in Code of Virginia, 1950 as amended, §55-299 and in conformity with rulings on fencing issued by the Virginia Board of Agriculture and Consumer Services. c. Farm Market. A permanent establishment for the year-round retail sale of agricultural goods and merchandise, or a Farm Market, shall be permitted as an accessory use to a primary agricultural operation in the RR Zone subject to the following standards: i. Product Origin: A majority of the agricultural goods sold must be produced by the operator on the site or on nearby property owned or leased by the operator. All goods sold shall be produced within a 75 mile radius of the property. ii. Building Size Limitations: The maximum footprint of a permanent Farm Market building shall not exceed two percent (2%) of the total area of the lot on which it is situated, or 4,000 square feet, whichever is the more restrictive number. iii. Setbacks: The Farm Market building and any associated storage shall maintain a minimum setback of thirty (30) feet from any property line adjacent to a residentially zoned property. 1. In all other instances, the building must comply with the standard setback requirements of the RR zone. iv. Parking and Loading: O5-street parking shall be provided at the same ratio required for "Retail Sales" establishments as set forth in the O5-Street parking regulations in chapter 5-3-3 of this ordinance. 1. Surface Material: Parking spaces and access aisles may be constructed of a permeable material, such as gravel with an average size of three- fourths (3/4) inch, subject to the approval of the Planning Director. 2. Paving: If the operator elects to use asphalt, concrete, or other impermeable paving, the parking area must meet all standard technical requirements of the municipal parking and drainage ordinance." 3. Civic and Miscellaneous Uses. a. Houses of Worship. General standard: i. No recreational facility shall be located closer than fifty (50) feet from any residential lot. b. Utility Service, Minor. c. Towers less than 50 feet in accordance with Sec. 5.2 of these regulations. ARTICLE 5. DEVELOPMENT REGULATIONS Section 5.3 Off-Street Parking Sec. 5.3.2 Site Development Requirements 2. All such parking areas, except those serving one and two-family dwellings and farm markets as described in 4.1.2-1(2)(c), shall be constructed with an all weather surface. In industrial zoning districts vehicle parking or storing areas with less than 25 spaces maybe surfaced with gravel. These gravel parking areas must be screened from public view with an opaque screen. Discussion(s) Information C O M M O N W E A L T H O F V I R G I N I A D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t 9 7 1 1 F a r r a r C o u r t , S u i t e 2 0 0 , N o r t h C h e s t e r f i e l d , V i r g i n i a 2 3 2 3 6 T E L 8 0 4 . 2 6 7 . 7 6 0 0 T D D 8 0 4 . 6 7 4 . 2 4 1 7 F A X 8 0 4 . 2 7 2 . 2 0 4 6 F e b r u a r y 5 , 2 0 2 6 C o m m o n w e a l t h o f V i r g i n i a P u b l i c A s s i s t a n c e P r o g r a m F E M A - 4 8 3 1 - D R - V A S t a t e R e c i p i e n t / S u b - r e c i p i e n t D i s a s t e r A s s i s t a n c e A g r e e m e n t C F D A # 9 7 . 0 3 6 S e c t i o n 1 - P u r p o s e T h i s A g r e e m e n t i s m a d e o n 2 / 0 5 / 2 0 2 6 b y a n d b e t w e e n t h e S t a t e / R e c i p i e n t , t h e V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t , h e r e i n a f t e r " V D E M , " a n d P u l a s k i , T o w n o f h e r e i n a f t e r " S u b - r e c i p i e n t . " T h i s A g r e e m e n t s h a l l a p p l y t o a l l a s s i s t a n c e f u n d s p r o v i d e d b y o r t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e d i s a s t e r c a l l e d H u r r i c a n e H e l e n e f r o m 9 / 2 5 / 2 0 2 4 t h r o u g h 1 0 / 0 3 / 2 0 2 4 , a n d p u r s u a n t t o t h e d i s a s t e r d e c l a r a t i o n m a d e b y t h e P r e s i d e n t o f t h e U n i t e d S a t e s n u m b e r e d F E M A - 4 8 3 1 - D R - V A . S e c t i o n 2 - G e n e r a l S t a t e m e n t o f T e r m s a n d C o n d i t i o n s T h i s A g r e e m e n t i s s u b j e c t t o t h e g e n e r a l c o n d i t i o n s t h a t f o l l o w a n d a n y s p e c i a l c o n d i t i o n s a t t a c h e d h e r e t o . T h i s a w a r d i s a l s o s u b j e c t t o a l l a p p l i c a b l e r u l e s , r e g u l a t i o n s , a n d c o n d i t i o n s p r e s c r i b e d b y t h e F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ( F E M A ) a n d t h e C o m m o n w e a l t h o f V i r g i n i a . I S e c t i o n 3 - T e r m o f t h e A g r e e m e n t a n d E f f e c t i v e D a t e T h i s A g r e e m e n t b e t w e e n V D E M a n d t h e S u b - r e c i p i e n t s h a l l b e e f f e c t i v e u p o n e x e c u t i o n o f t h e A g r e e m e n t b y b o t h V D E M a n d S u b - r e c i p i e n t a n d i s e f f e c t i v e u p o n t h e d a t e t h e f u l l y e x e c u t e d A w a r d A c c e p t a n c e A g r e e m e n t i s r e c e i v e d b y V D E M . S e c t i o n 4 - S c o p e o f t h e A g r e e m e n t T h i s A g r e e m e n t s h a l l a p p l y t o a l l P u b l i c A s s i s t a n c e d i s a s t e r f u n d s p r o v i d e d t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e a b o v e r e f e r e n c e d d i s a s t e r . S e c t i o n 5 - C o n f l i c t s o f I n t e r e s t 1 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o F E M A a n d V D E M , a n y p o t e n t i a l c o n f l i c t o f i n t e r e s t i n t h e f e d e r a l a w a r d c y c l e . 2 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o t h e F E M A a n d V D E M , a l l v i o l a t i o n s o f f e d e r a l c r i m i n a l l a w i n v o l v i n g f r a u d , b r i b e r y , o r g r a t u i t y p o t e n t i a l l y a f f e c t i n g t h e f e d e r a l a w a r d . I o f 9 S e c t i o n 6 - F a i l u r e t o C o m p l y F a i l u r e t o c o m p l y w i t h t h e c o n d i t i o n s a n d r e q u i r e m e n t s s e t f o r t h i n t h i s A g r e e m e n t w i l l r e s u l t i n t h e s u s p e n s i o n o f a n d / o r r e c o v e r y b y V D E M o f f u n d i n g f o r p r o j e c t s u n d e r t h i s s u b - a w a r d u n d e r t h e a b o v e r e f e r e n c e d d i s a s t e r a n d m a y a f f e c t t h e S u b - r e c i p i e n t ' s e l i g i b i l i t y f o r f u t u r e f u n d i n g u n d e r t h e P u b l i c A s s i s t a n c e P r o g r a m . S e c t i o n 7 - A c c o u n t i n g a n d R e c o r d K e e p i n g T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s a n d s h a l l m a i n t a i n a l l r e c o r d s a n d s u p p o r t i n g d o c u m e n t a t i o n a s s o c i a t e d w i t h t h e d i s a s t e r i n a c c o r d a n c e w i t h 2 C F R § 2 0 0 . 3 3 3 . T h e S u b - r e c i p i e n t s h a l l r e t a i n d o c u m e n t a t i o n s u p p o r t i n g e a c h c l a i m f o r a p e r i o d o f n o t l e s s t h a n t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d ; t h e S u b - r e c i p i e n t s h a l l g i v e s t a t e a n d f e d e r a l a g e n c i e s d e s i g n a t e d b y t h e G o v e r n o r ' s A u t h o r i z e d R e p r e s e n t a t i v e ( G A R ) o r A l t e r n a t e G A R a c c e s s t o a n d t h e r i g h t t o e x a m i n e a l l r e c o r d s a n d d o c u m e n t s r e l a t e d t o t h e u s e o f d i s a s t e r a s s i s t a n c e f u n d s . S e c t i o n 8 - P r o c u r e m e n t T h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y i t s r e s p e c t i v e p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s a s o u t l i n e d i n 2 C F R § § 2 0 0 . 3 1 8 - 2 0 0 . 3 2 6 . I f t h e r e a r e n o w r i t t e n r u l e s , t h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y t h e C o m m o n w e a l t h o f V i r g i n i a ' s p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s . A c o p y o f t h e S u b - r e c i p i e n t p r o c u r e m e n t p o l i c y w i l l b e p r o v i d e d t o V D E M u p o n r e q u e s t . S e c t i o n 9 - A u d i t T h e S u b - r e c i p i e n t i s a w a r e t h a t u n d e r t h e c o n d i t i o n s o f 2 C F R § § 2 0 0 . 5 0 0 - 2 0 0 . 5 2 1 , a n o n - f e d e r a l e n t i t y t h a t e x p e n d s $ 7 5 0 , 0 0 0 o r m o r e d u r i n g t h e n o n - f e d e r a l e n t i t y ' s f i s c a l y e a r i n f e d e r a l a w a r d s m u s t h a v e a s i n g l e o r p r o g r a m - s p e c i f i c a u d i t c o n d u c t e d f o r t h a t y e a r . S e c t i o n 1 0 - G o v e r n i n g L a w s , R e g u l a t i o n s , a n d S t a t u t e s T h e S u b - r e c i p i e n t h e r e b y a s s u r e s a n d c e r t i f i e s c o m p l i a n c e w i t h a l l a p p l i c a b l e s t a t u t e s , r e g u l a t i o n s , p o l i c i e s , g u i d e l i n e s , a n d r e q u i r e m e n t s , i n c l u d i n g , b u t n o t l i m i t e d t o t h o s e l i s t e d i n A p p e n d i x A . S e c t i o n 1 1 - G e n e r a l C o n d i t i o n s a n d S t a n d a r d A s s u r a n c e s T h e d e s i g n a t e d a g e n t o f t h e S u b - r e c i p i e n t c e r t i f i e s t h a t : 1 . T h e S u b - r e c i p i e n t ' s d e s i g n a t e d a g e n t h a s l e g a l a u t h o r i t y t o a p p l y f o r a s s i s t a n c e o n b e h a l f o f t h e S u b - r e c i p i e n t a n d i s a u t h o r i z e d t o e x e c u t e a l l r e q u i r e d f o r m s o n b e h a l f o f t h e S u b - r e c i p i e n t . 2 . T h e S u b - r e c i p i e n t s h a l l p r o v i d e a l l n e c e s s a r y f i n a n c i a l a n d m a n a g e r i a l r e s o u r c e s t o m e e t t h e t e r m s a n d c o n d i t i o n s o f r e c e i v i n g f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e . 3 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t a l l c o s t s c l a i m e d u n d e r t h i s a p p l i c a t i o n a r e f o r a c t u a l c o s t s i n c u r r e d b y t h e S u b - r e c i p i e n t i n t h e p e r f o r m a n c e o f a u t h o r i z e d w o r k a s d e f i n e d i n t h e e l i g i b i l i t y c r i t e r i a e s t a b l i s h e d b y t h e F E M A . 4 . T h e t o t a l g r a n t a w a r d f r o m V D E M f o r P u l a s k i , T o w n o f i s $ 8 5 , 0 2 1 . 2 8 , p r o v i d e d t h r o u g h t h e F E M A P u b l i c A s s i s t a n c e G r a n t P r o g r a m , F E M A - D R - 4 8 3 1 - V A . F E M A s h a l l p r o v i d e f u n d s f o r $ 6 9 , 4 3 1 . 2 8 o f t h e e l i g i b l e c o s t s , V D E M s h a l l p r o v i d e f u n d s f o r $ 1 2 , 4 7 2 . 0 0 o f e l i g i b l e c o s t s , a n d t h e S u b - r e c i p i e n t a g r e e s t o p r o v i d e c o s t s h a r e i n t h e a m o u n t o f $ 3 , 1 1 8 . 0 0 T h e s t a t e s h a r e i s d e r i v e d f r o m t h e C o m m i s s i o n o n L o c a l G o v e r n m e n t ' s f i s c a l s t r e s s i n d e x ( C o d e o f V i r g i n i a § 4 4 - 1 4 6 . 2 8 ) a n d w i l l b e d i s b u r s e d u p o n a u t h o r i z a t i o n a n d a p p r o p r i a t i o n o f f u n d f r o m t h e V i r g i n i a D e p a r t m e n t o f P l a n n i n g a n d B u d g e t . P r i v a t e n o n - p r o f i t s w i l l n o t r e c e i v e a s t a t e s h a r e . 2 o f 9 P W # V e r s i o n E l i g i b l e F e d e r a l F e d e r a l O b l i g a t e d S t a t e S t a t e O b l i g a t e d L o c a l L o c a l A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t 1 0 4 0 $ 6 2 , 3 6 0 . 0 0 7 5 . 0 0 % $ 4 6 , 7 7 0 . 0 0 2 0 . 0 0 % $ 1 2 , 4 7 2 . 0 0 5 . 0 0 % $ 3 , 1 1 8 . 0 0 2 9 5 0 $ 2 2 , 6 6 1 . 2 8 1 0 0 . 0 0 % $ 2 2 , 6 6 1 . 2 8 0 . 0 0 % $ 0 . 0 0 0 . 0 0 % $ 0 . 0 0 T o t a l : $ 8 5 , 0 2 1 . 2 8 $ 6 9 , 4 3 1 . 2 8 $ 1 2 , 4 7 2 . 0 0 $ 3 , 1 1 8 . 0 0 3 o f 9 5 . T h e S u b - r e c i p i e n t i s a w a r e t h a t l i m i t e d f u n d i n g m a y b e m a d e a v a i l a b l e f o r m i t i g a t i o n o f f u t u r e d i s a s t e r d a m a g e s , w h i c h r e q u i r e s c o s t - s h a r i n g o n t h e b a s i s o f 7 5 % f e d e r a l a n d 2 5 % n o n - f e d e r a l c o n t r i b u t i o n , a n d t h a t t h e S u b - r e c i p i e n t m a y b e r e q u i r e d t o p r o v i d e t h e f u l l n o n - f e d e r a l s h a r e f o r s u c h m i t i g a t i o n a c t i v i t i e s . 6 . T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h f e d e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s o r a s d i r e c t e d b y t h e G A R o r A l t e r n a t e G A R . 7 . S u b - r e c i p i e n t s h a l l n o t d e v i a t e f r o m t h e S c o p e o f W o r k a s p r o v i d e d a n d d e s c r i b e d i n t h e P r o j e c t W o r k s h e e t ( s ) , w i t h o u t f i r s t r e c e i v i n g w r i t t e n a p p r o v a l f r o m t h e F E M A t h r o u g h V D E M . 8 . T h e S u b - r e c i p i e n t s h a l l b e g i n a n d c o m p l e t e a l l i t e m s o f w o r k w i t h i n t h e t i m e l i m i t s e s t a b l i s h e d b y t h e G A R o r A l t e r n a t e G A R . a . E m e r g e n c y W o r k ( C a t e g o r i e s A a n d B ) s h a l l b e c o m p l e t e d w i t h i n s i x m o n t h s f r o m 1 0 / 0 l / 2 0 2 4 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n . P e r i o d o f P e r f o r m a n c e d a t e i s 4 / 0 1 / 2 0 2 5 b . P e r m a n e n t W o r k ( C a t e g o r i e s C - G ) s h a l l b e c o m p l e t e d w i t h i n 1 8 m o n t h s f r o m 1 0 / 0 1 / 2 0 2 4 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n : P e r i o d o f P e r f o r m a n c e d a t e i s 4 / 0 l / 2 0 2 6 c . E x t e n s i o n s m a y b e g r a n t e d , u p o n r e q u e s t , f o r t h o s e f a c t o r s t h a t a r e o u t o f t h e s p a n o f c o n t r o l o f t h e S u b - r e c i p i e n t . T h e S u b - r e c i p i e n t m u s t w r i t e a l e t t e r t o t h e G A R o r A l t e r n a t e G A R a t V D E M , r e q u e s t i n g a n o f f i c i a l e x t e n s i o n a n d s u p p l y i n g v a l i d d o c u m e n t a t i o n / r e a s o n i n g a s t o w h y t h e p r o j e c t c a n n o t b e c o m p l e t e d o n t i m e . T h i s r e q u e s t m u s t b e s u b m i t t e d t h r o u g h t h e i n v d e m . e m g r a n t s . c o m t h r o u g h t h e t i m e e x t e n s i o n r e q u e s t w o r k f l o w . A u t h o r i z a t i o n f o r a n e x t e n s i o n r e m a i n s a t t h e d i s c r e t i o n o f V D E M a n d / o r F E M A a n d w i l l b e m a d e i n w r i t i n g b y V D E M o r F E M A d e p e n d i n g o n t h e a g e n c y ' s r e s p e c t i v e e x t e n s i o n a u t h o r i t y . 9 . S u b - r e c i p i e n t w i l l s u b m i t t o V D E M q u a r t e r l y u p d a t e s o n a l l o p e n p r o j e c t s . T h e s e u p d a t e s w i l l b e d u e o n A p r i l 1 5 , J u l y 1 5 , O c t o b e r 1 5 , a n d J a n u a r y 1 5 a n d m u s t b e s u b m i t t e d i n v d e m . e m g r a n t s . c o m t h r o u g h t h e q u a r t e r l y r e p o r t i n g w o r k f l o w . 1 0 . T h e S u b - r e c i p i e n t s h a l l , u p o n t h e r e q u e s t o f V D E M , p a r t i c i p a t e i n i n i t i a l , i n t e r i m , a n d f i n a l s i t e i n s p e c t i o n s w i t h t h e S t a t e P u b l i c A s s i s t a n c e O f f i c e r o r d e s i g n e e . 1 1 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l a p p l i c a b l e c o d e s a n d s t a n d a r d s i n c o m p l e t i o n o f e l i g i b l e r e p a i r o r r e p l a c e m e n t o f d a m a g e d p u b l i c f a c i l i t i e s . 1 2 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a n y r e q u i r e m e n t b y F E M A t o o b t a i n a n d m a i n t a i n a n y i n s u r a n c e c o v e r a g e p r i o r t o r e c e i p t o f f u n d i n g . T h e S u b - r e c i p i e n t s h a l l p r o d u c e e v i d e n c e a n d d o c u m e n t a t i o n o f s a i d i n s u r a n c e c o v e r a g e . T h e S u b - r e c i p i e n t s h a l l e n s u r e t h a t a l l a p p l i c a b l e l o c a l , s t a t e , a n d f e d e r a l p e r m i t s h a v e b e e n o b t a i n e d p r i o r t o s t a r t i n g a n y c o n s t r u c t i o n a n d t h a t a l l p r o j e c t s a r e c o n s i s t e n t w i t h c u r r e n t c o d e s a n d s t a n d a r d s . 1 3 . T h e S u b - r e c i p i e n t w i l l e n g a g e V D E M a n d F E M A a s s o o n a s i t i d e n t i f i e s a c h a n g e t o t h e S t a t e m e n t o f W o r k , i n o r d e r t o a l l o w F E M A t i m e t o r e v i e w c h a n g e s f o r e l i g i b i l i t y a n d e n v i r o n m e n t a l a n d h i s t o r i c p r e s e r v a t i o n ( E H P ) c o m p l i a n c e r e q u i r e m e n t s p r i o r t o c o m m e n c e m e n t o f w o r k . I f t h e S u b - r e c i p i e n t b e g i n s w o r k a s s o c i a t e d w i t h a c h a n g e b e f o r e F E M A ' s r e v i e w a n d a p p r o v a l , i t w i l l j e o p a r d i z e p u b l i c a s s i s t a n c e f u n d i n g . 1 4 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l f e d e r a l a n d s t a t e s t a t u t e s a n d r e g u l a t i o n s r e l a t i n g t o n o n - d i s c r i m i n a t i o n 4 o f 9 J 5 . T h e S u b - r e c i p i e n t s h a l l c o m p l y , a s a p p l i c a b l e , w i t h t h e p r o v i s i o n s o f t h e D a v i s - B a c o n A c t r e l a t i n g t o l a b o r s t a n d a r d s . 1 6 . T h e S u b - r e c i p i e n t a g r e e s t o e s t a b l i s h i n t e r n a l p e r s o n n e l s a f e g u a r d s , w h i c h w i l l p r o h i b i t e m p l o y e e s f r o m u s i n g t h e i r p o s i t i o n s f o r a p u r p o s e t h a t c r e a t e s , o r g i v e s t h e a p p e a r a n c e o f c r e a t i n g , a d e s i r e f o r p r i v a t e g a i n f o r t h e m s e l v e s o r f o r o t h e r s , p a r t i c u l a r l y t h o s e p e r s o n s w h o h a v e a f a m i l y , b u s i n e s s , o r o t h e r t i e t o t h e e m p l o y e e . 1 7 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h p r o v i s i o n s o f t h e D r u g - F r e e W o r k p l a c e A c t a s s e t f o r t h i n A t t a c h m e n t B a n d i n c o r p o r a t e d h e r e i n . 1 8 . T h e S u b - r e c i p i e n t a g r e e s t h a t i t w i l l n o t u s e a n y f e d e r a l f u n d s f o r l o b b y i n g a n d w i l l d i s c l o s e t h e u s e o f n o n - f e d e r a l f u n d s f o r l o b b y i n g b y f i l i n g a n y d o c u m e n t a t i o n a n d / o r f o r m s t h a t a r e r e q u i r e d b y e i t h e r t h e f e d e r a l g o v e r n m e n t o r t h e C o m m o n w e a l t h a s s e t f o r t h i n A t t a c h m e n t A a n d i n c o r p o r a t e d h e r e i n . 1 9 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h t h e A s s u r a n c e s N o n - C o n s t r u c t i o n P r o g r a m s r e q u i r e m e n t s , w h i c h a r e i n c o r p o r a t e d h e r e i n . 2 0 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t t h e f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e r e q u e s t e d t h r o u g h t h e s u b m i s s i o n o f t h i s a p p l i c a t i o n d o e s n o t a n d w i l l n o t d u p l i c a t e a n y f i n a n c i a l a s s i s t a n c e o r c o s t r e i m b u r s e m e n t r e c e i v e d f o r t h e s a m e d i s a s t e r c o s t o r l o s s u n d e r a n y o t h e r p r o g r a m o r f r o m i n s u r a n c e o r a n y o t h e r s o u r c e . 2 1 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o c o s t p l u s p e r c e n t a g e o f c o s t c o n t r a c t s f o r c o m p l e t i o n o f d i s a s t e r r e s t o r a t i o n o r r e p a i r w o r k p r o j e c t s . 2 2 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t s f o r w h i c h p a y m e n t i s c o n t i n g e n t u p o n r e c e i p t o f s t a t e o r f e d e r a l f u n d s . 2 3 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t w i t h a n y p a r t y t h a t i s d e b a r r e d o r s u s p e n d e d f r o m p a r t i c i p a t i n g i n f e d e r a l a s s i s t a n c e p r o g r a m s . 2 4 . T h e S u b - r e c i p i e n t s h a l l r e t u r n t o t h e s t a t e , w i t h i n 3 0 d a y s o f s u c h r e q u e s t b y t h e G A R o r A l t e r n a t e G A R , a n y a d v a n c e f u n d s t h a t a r e n o t s u p p o r t e d b y a u d i t o r o t h e r f e d e r a l o r s t a t e r e v i e w o f d o c u m e n t a t i o n m a i n t a i n e d b y t h e S u b - r e c i p i e n t . I f t h e S u b - r e c i p i e n t f a i l s t o r e f u n d t h e m o n i e s , t h e C o m m o n w e a l t h r e s e r v e s t h e r i g h t t o o f f s e t t h e a m o u n t d u e a g a i n s t a n y e x i s t i n g o r f u t u r e s u m s o f m o n e y o w e d t o t h e S u b - r e c i p i e n t b y a n y C o m m o n w e a l t h a g e n c y o r d e p a r t m e n t . S e c t i o n 1 2 - A m e n d m e n t T h i s A g r e e m e n t m a y b e m o d i f i e d , a m e n d e d , a l t e r e d , o r c h a n g e d a t a n y t i m e b y V D E M . A l l a m e n d m e n t s w i l l b e m a d e i n w r i t i n g t o t h e S u b - r e c i p i e n t . A m e n d m e n t s m a y a l s o b e m a d e b y m u t u a l c o n s e n t b e t w e e n V D E M a n d S u b - r e c i p i e n t , i f a g r e e d t o i n w r i t i n g a n d e x e c u t e d b y b o t h p a r t i e s . S e c t i o n 1 3 - T e r m i n a t i o n o f A g r e e m e n t T e r m i n a t i o n o f t h i s A g r e e m e n t c a n o c c u r a s a n e f f e c t o f t h e f o l l o w i n g r e s u l t s : 5 o f 9 1 . P r o p e r c o m p l e t i o n a n d c l o s e o u t o f t h i s p r o j e c t ; 2 . T e r m i n a t i o n f o r B r e a c h a . I n t h e e v e n t o f b r e a c h b y t h e S u b - r e c i p i e n t o f t h i s A g r e e m e n t , V D E M s h a l l p r o v i d e w r i t t e n n o t i c e t o t h e S u b - r e c i p i e n t s p e c i f y i n g t h e m a n n e r i n w h i c h t h e A g r e e m e n t h a s b e e n b r e a c h e d . I f a n o t i c e o f b r e a c h i s g i v e n a n d t h e S u b - r e c i p i e n t h a s n o t s u b s t a n t i a l l y c o r r e c t e d t h e b r e a c h w i t h i n 6 0 d a y s o f r e c e i p t o f t h e w r i t t e n n o t i c e , V D E M s h a l l h a v e t h e r i g h t t o t e r m i n a t e t h e A g r e e m e n t . T h e S u b - r e c i p i e n t s h a l l b e p a i d f o r n o s e r v i c e r e n d e r e d o r e x p e n s e i n c u r r e d a f t e r r e c e i p t o f t h e n o t i c e o f t e r m i n a t i o n , e x c e p t s u c h f e e s a n d e x p e n s e s i n c u r r e d p r i o r t o t h e e f f e c t i v e d a t e o f t e n n i n a t i o n t h a t a r e n e c e s s a r y f o r c u r t a i l m e n t o f i t s w o r k u n d e r t h e A g r e e m e n t . 3 . T e r m i n a t i o n f o r C o n v e n i e n c e o r o t h e r t e r m i n a t i o n a s a l l o w e d o r r e q u i r e d b y 4 4 C F R f o r p r o j e c t s w h i c h c a n n o t b e c o m p l e t e d a s d e s c r i b e d i n t h e F E M A - a p p r o v e d g r a n t p r o j e c t a p p l i c a t i o n a n d t h e S c o p e o f S e r v i c e s - A t t a c h m e n t D , h e r e i n . a . C o m m u n i c a t i o n o f t h i s d e c i s i o n a n d i n f o r m a t i o n r e l a t e d t o t h e p r o j e c t t e m l i n a t i o n w i l l b e p r o v i d e d t o t h e S u b - r e c i p i e n t i n c o o r d i n a t i o n w i t h F E M A t h r o u g h r e g i s t e r e d m a i l . 6 o f 9 A r t i c l e X I V - E n t i r e A g r e e m e n t T h i s A g r e e m e n t r e p r e s e n t s t h e c o m p l e t e a n d f i n a l u n d e r s t a n d i n g o f V D E M a n d t h e S u b - r e c i p i e n t . N o o t h e r u n d e r s t a n d i n g , o r a l , o r w r i t t e n , r e g a r d i n g t h e s u b j e c t m a t t e r o f t h i s A g r e e m e n t , m a y b e d e e m e d t o e x i s t o r t o b i n d t h e p a r t i e s a t t h e t i m e o f e x e c u t i o n . S i g n e d f o r t h e S u b - r e c i p i e n t : V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t C h e r y l A d k i n s , C h i e f F i n a n c i a l O f f i c e r T y p e d N a m e a n d T i t l e C ~ 1 A d ! U M D C h i e f F i n a n c i a l O f f i c e r ( S i g n a t u r e ) D a t e 1 0 / 1 0 / 2 0 2 5 D a t e 7 o f 9 A t t a c h m e n t A C E R T I F I C A T I O N R E G A R D I N G L O B B Y I N G C e r t i f i c a t i o n f o r C o n t r a c t s , G r a n t s , L o a n s , a n d C o o p e r a t i v e A g r e e m e n t s T h i s c e r t i f i c a t i o n i s r e q u i r e d b y t h e r e g u l a t i o n s i m p l e m e n t i n g t h e N e w R e s t r i c t i o n s o n L o b b y i n g , 4 4 C F R P a r t 1 8 . T h e u n d e r s i g n e d c e r t i f i e s , t o t h e b e s t o f h i s o r h e r k n o w l e d g e a n d b e l i e f , t h a t : 1 . N o F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d , b y o r o n b e h a l f o f t h e u n d e r s i g n e d , t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h e a w a r d i n g o f a n y F e d e r a l c o n t r a c t , t h e m a k i n g o f a n y F e d e r a l g r a n t , t h e m a k i n g o f a n y F e d e r a l l o a n , t h e e n t e r i n g i n t o o f a n y c o o p e r a t i v e a g r e e m e n t , a n d t h e e x t e n s i o n , c o n t i n u a t i o n , r e n e w a l , a m e n d m e n t , o r m o d i f i c a t i o n o f a n y F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t . 2 . I f a n y f u n d s o t h e r t h a n F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n y a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h i s F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t , t h e u n d e r s i g n e d s h a l l c o m p l e t e a n d s u b m i t S t a n d a r d F o r m - L L L , " D i s c l o s u r e F o r m t o R e p o r t L o b b y i n g , " i n a c c o r d a n c e w i t h i t s i n s t r u c t i o n s . 3 . T h e u n d e r s i g n e d s h a l l r e q u i r e t h a t t h e l a n g u a g e o f t h i s c e r t i f i c a t i o n b e i n c l u d e d i n t h e a w a r d d o c u m e n t s f o r a l l s u b a w a r d s a t a l l t i e r s ( i n c l u d i n g s u b c o n t r a c t s , s u b g r a n t s , a n d c o n t r a c t s u n d e r g r a n t s , l o a n s , a n d c o o p e r a t i v e a g r e e m e n t s ) a n d t h a t a l l s u b r e c i p i e n t s s h a l l c e r t i f y a n d d i s c l o s e a c c o r d i n g l y . T h i s c e r t i f i c a t i o n i s a m a t e r i a l r e p r e s e n t a t i o n o f f a c t u p o n w h i c h r e l i a n c e w a s p l a c e d w h e n t h i s t r a n s a c t i o n w a s m a d e o r e n t e r e d i n t o . S u b m i s s i o n o f t h i s c e r t i f i c a t i o n i s a p r e r e q u i s i t e f o r m a k i n g o r e n t e r i n g i n t o t h i s t r a n s a c t i o n i m p o s e d b y s e c t i o n 1 3 5 2 , t i t l e 3 1 , U . S . C o d e . A n y p e r s o n w h o f a i l s t o f i l e t h e r e q u i r e d c e r t i f i c a t i o n s h a l l b e s u b j e c t t o a c i v i l p e n a l t y o f n o t l e s s t h a n $ 1 0 , 0 0 0 a n d n o t m o r e t h a n $ 1 0 0 , 0 0 0 f o r e a c h s u c h f a i l u r e . A u t h D a t e 8 o f 9 A T T A C H M E N T B A d m i n i s t r a t i v e R e q u i r e m e n t s a n d G u i d a n c e • R o b e r t T . S t a f f o r d D i s a s t e r R e l i e f a n d E m e r g e n c y A s s i s t a n c e A c t , P u b l i c L a w 9 3 - 2 8 8 , a s a m e n d e d , a n d a s i m p l e m e n t e d b y 4 4 C F R § § 1 3 , 2 0 6 . • F l o o d i n s u r a n c e p u r c h a s e r e q u i r e m e n t s o f t h e F l o o d D i s a s t e r P r o t e c t i o n A c t , 4 2 U . S . C . § § 4 0 0 1 e t s e q . , a s a m e n d e d . • N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t , 4 2 U . S . C . § § 4 3 2 1 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 4 4 C F R P a r t 1 0 . • C l e a n A i r A c t , 4 2 U . S . C . § § 7 4 0 1 e t s e q . , a s a m e n d e d . • R e s o u r c e C o n s e r v a t i o n a n d R e c o v e r y A c t , 4 2 U . S . C . § § 6 9 0 1 e t s e q . , a s a m e n d e d . • E n d a n g e r e d S p e c i e s A c t o f 1 9 7 3 , 7 U . S . C . § 1 3 6 , 1 6 U . S . C . § § 1 5 3 1 e t s e q . , a s a m e n d e d . • N a t i o n a l H i s t o r i c P r e s e r v a t i o n A c t , 1 6 U . S . C . § 4 6 9 , 4 7 0 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 3 6 C F R § 8 0 0 a n d 4 4 C F R § 2 0 8 . • E x e c u t i v e O r d e r 1 1 5 9 3 , P r o t e c t i o n a n d E n h a n c e m e n t o f t h e C u l t u r a l E n v i r o n m e n t • H a t c h A c t , 5 U . S . C . § 7 3 2 4 e t s e q . , a s a m e n d e d , w h i c h l i m i t s t h e p o l i t i c a l a c t i v i t i e s o f p u b l i c e m p l o y e e s . • • 2 C F R § 2 0 0 ( U n i f o r m G u i d a n c e ) 9 o f 9 C O M M O N W E A L T H O F V I R G I N I A D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t 9 7 1 1 F a r r a r C o u r t , S u i t e 2 0 0 , N o r t h C h e s t e r f i e l d , V i r g i n i a 2 3 2 3 6 T E L 8 0 4 . 2 6 7 . 7 6 0 0 T D D 8 0 4 . 6 7 4 . 2 4 1 7 F A X 8 0 4 . 2 7 2 . 2 0 4 6 F e b r u a r y 5 , 2 0 2 6 C o m m o n w e a l t h o f V i r g i n i a P u b l i c A s s i s t a n c e P r o g r a m F E M A - 4 8 6 3 - D R - V A S t a t e R e c i p i e n t / S u b - r e c i p i e n t D i s a s t e r A s s i s t a n c e A g r e e m e n t C F D A # 9 7 . 0 3 6 S e c t i o n 1 - P u r p o s e T h i s A g r e e m e n t i s m a d e o n 2 / 0 5 / 2 0 2 6 b y a n d b e t w e e n t h e S t a t e / R e c i p i e n t , t h e V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t , h e r e i n a f t e r " V D E M , " a n d P u l a s k i , T o w n o f h e r e i n a f t e r " S u b - r e c i p i e n t . " T h i s A g r e e m e n t s h a l l a p p l y t o a l l a s s i s t a n c e f u n d s p r o v i d e d b y o r t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e d i s a s t e r c a l l e d S e v e r e W i n t e r I c e / F l o o d f r o m 2 / 1 0 / 2 0 2 5 t h r o u g h 2 / 1 8 / 2 0 2 5 , a n d p u r s u a n t t o t h e d i s a s t e r d e c l a r a t i o n m a d e b y t h e P r e s i d e n t o f t h e U n i t e d S a t e s n u m b e r e d F E M A - 4 8 6 3 - D R - V A . S e c t i o n 2 - G e n e r a l S t a t e m e n t o f T e r m s a n d C o n d i t i o n s T h i s A g r e e m e n t i s s u b j e c t t o t h e g e n e r a l c o n d i t i o n s t h a t f o l l o w a n d a n y s p e c i a l c o n d i t i o n s a t t a c h e d h e r e t o . T h i s a w a r d i s a l s o s u b j e c t t o a l l a p p l i c a b l e r u l e s , r e g u l a t i o n s , a n d c o n d i t i o n s p r e s c r i b e d b y t h e F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ( F E M A ) a n d t h e C o m m o n w e a l t h o f V i r g i n i a . S e c t i o n 3 - T e r m o f t h e A g r e e m e n t a n d E f f e c t i v e D a t e T h i s A g r e e m e n t b e t w e e n V D E M a n d t h e S u b - r e c i p i e n t s h a l l b e e f f e c t i v e u p o n e x e c u t i o n o f t h e A g r e e m e n t b y b o t h V D E M a n d S u b - r e c i p i e n t a n d i s e f f e c t i v e u p o n t h e d a t e t h e f u l l y e x e c u t e d A w a r d A c c e p t a n c e A g r e e m e n t i s r e c e i v e d b y V D E M . S e c t i o n 4 - S c o p e o f t h e A g r e e m e n t T h i s A g r e e m e n t s h a l l a p p l y t o a l l P u b l i c A s s i s t a n c e d i s a s t e r f u n d s p r o v i d e d t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e a b o v e r e f e r e n c e d d i s a s t e r . S e c t i o n 5 - C o n f l i c t s o f I n t e r e s t 1 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o F E M A a n d V D E M , a n y p o t e n t i a l c o n f l i c t o f i n t e r e s t i n t h e f e d e r a l a w a r d c y c l e . 2 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o t h e F E M A a n d V D E M , a l l v i o l a t i o n s o f f e d e r a l c r i m i n a l l a w i n v o l v i n g f r a u d , b r i b e r y , o r g r a t u i t y p o t e n t i a l l y a f f e c t i n g t h e f e d e r a l a w a r d . 1 o f 9 S e c t i o n 6 - F a i l u r e t o C o m p l y F a i l u r e t o c o m p l y w i t h t h e c o n d i t i o n s a n d r e q u i r e m e n t s s e t f o r t h i n t h i s A g r e e m e n t w i l l r e s u l t i n t h e s u s p e n s i o n o f a n d / o r r e c o v e r y b y V D E M o f f u n d i n g f o r p r o j e c t s u n d e r t h i s s u b - a w a r d u n d e r t h e a b o v e r e f e r e n c e d d i s a s t e r a n d m a y a f f e c t t h e S u b - r e c i p i e n t ' s e l i g i b i l i t y f o r f u t u r e f u n d i n g u n d e r t h e P u b l i c A s s i s t a n c e P r o g r a m . S e c t i o n 7 - A c c o u n t i n g a n d R e c o r d K e e p i n g T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s a n d s h a l l m a i n t a i n a l l r e c o r d s a n d s u p p o r t i n g d o c u m e n t a t i o n a s s o c i a t e d w i t h t h e d i s a s t e r i n a c c o r d a n c e w i t h 2 C F R § 2 0 0 . 3 3 3 . T h e S u b - r e c i p i e n t s h a l l r e t a i n d o c u m e n t a t i o n s u p p o r t i n g e a c h c l a i m f o r a p e r i o d o f n o t l e s s t h a n t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d ; t h e S u b - r e c i p i e n t s h a l l g i v e s t a t e a n d f e d e r a l a g e n c i e s d e s i g n a t e d b y t h e G o v e r n o r ' s A u t h o r i z e d R e p r e s e n t a t i v e ( G A R ) o r A l t e r n a t e G A R a c c e s s t o a n d t h e r i g h t t o e x a m i n e a l l r e c o r d s a n d d o c u m e n t s r e l a t e d t o t h e u s e o f d i s a s t e r a s s i s t a n c e f u n d s . S e c t i o n 8 - P r o c u r e m e n t T h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y i t s r e s p e c t i v e p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s a s o u t l i n e d i n 2 C F R § § 2 0 0 . 3 1 8 - 2 0 0 . 3 2 6 . I f t h e r e a r e n o w r i t t e n r u l e s , t h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y t h e C o m m o n w e a l t h o f V i r g i n i a ' s p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s . A c o p y o f t h e S u b - r e c i p i e n t p r o c u r e m e n t p o l i c y w i l l b e p r o v i d e d t o V D E M u p o n r e q u e s t . S e c t i o n 9 - A u d i t T h e S u b - r e c i p i e n t i s a w a r e t h a t u n d e r t h e c o n d i t i o n s o f 2 C F R § § 2 0 0 . 5 0 0 - 2 0 0 . 5 2 1 , a n o n - f e d e r a l e n t i t y t h a t e x p e n d s $ 7 5 0 , 0 0 0 o r m o r e d u r i n g t h e n o n - f e d e r a l e n t i t y ' s f i s c a l y e a r i n f e d e r a l a w a r d s m u s t h a v e a s i n g l e o r p r o g r a m - s p e c i f i c a u d i t c o n d u c t e d f o r t h a t y e a r . S e c t i o n 1 0 - G o v e r n i n g L a w s , R e g u l a t i o n s , a n d S t a t u t e s T h e S u b - r e c i p i e n t h e r e b y a s s u r e s a n d c e r t i f i e s c o m p l i a n c e w i t h a l l a p p l i c a b l e s t a t u t e s , r e g u l a t i o n s , p o l i c i e s , g u i d e l i n e s , a n d r e q u i r e m e n t s , i n c l u d i n g , b u t n o t l i m i t e d t o t h o s e l i s t e d i n A p p e n d i x A . S e c t i o n 1 1 - G e n e r a l C o n d i t i o n s a n d S t a n d a r d A s s u r a n c e s T h e d e s i g n a t e d a g e n t o f t h e S u b - r e c i p i e n t c e r t i f i e s t h a t : 1 . T h e S u b - r e c i p i e n t ' s d e s i g n a t e d a g e n t h a s l e g a l a u t h o r i t y t o a p p l y f o r a s s i s t a n c e o n b e h a l f o f t h e S u b - r e c i p i e n t a n d i s a u t h o r i z e d t o e x e c u t e a l l r e q u i r e d f o r m s o n b e h a l f o f t h e S u b - r e c i p i e n t . 2 . T h e S u b - r e c i p i e n t s h a l l p r o v i d e a l l n e c e s s a r y f i n a n c i a l a n d m a n a g e r i a l r e s o u r c e s t o m e e t t h e t e r m s a n d c o n d i t i o n s o f r e c e i v i n g f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e . 3 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t a l l c o s t s c l a i m e d u n d e r t h i s a p p l i c a t i o n a r e f o r a c t u a l c o s t s i n c u r r e d b y t h e S u b - r e c i p i e n t i n t h e p e r f o r m a n c e o f a u t h o r i z e d w o r k a s d e f i n e d i n t h e e l i g i b i l i t y c r i t e r i a e s t a b l i s h e d b y t h e F E M A . 4 . T h e t o t a l g r a n t a w a r d f r o m V D E M f o r P u l a s k i , T o w n o f i s $ 4 5 , 3 9 0 . 9 8 , p r o v i d e d t h r o u g h t h e F E M A P u b l i c A s s i s t a n c e G r a n t P r o g r a m , F E M A - D R - 4 8 6 3 - V A . F E M A s h a l l p r o v i d e f u n d s f o r $ 3 4 , 0 4 3 . 2 4 o f t h e e l i g i b l e c o s t s , V D E M s h a l l p r o v i d e f u n d s f o r $ 9 , 0 7 8 . 2 0 o f e l i g i b l e c o s t s , a n d t h e S u b - r e c i p i e n t a g r e e s t o p r o v i d e c o s t s h a r e i n t h e a m o u n t o f $ 2 , 2 6 9 . 5 4 T h e s t a t e s h a r e i s d e r i v e d f r o m t h e C o m m i s s i o n o n L o c a l G o v e r n m e n t ' s f i s c a l s t r e s s i n d e x ( C o d e o f V i r g i n i a § 4 4 - 1 4 6 . 2 8 ) a n d w i l l b e d i s b u r s e d u p o n a u t h o r i z a t i o n a n d a p p r o p r i a t i o n o f f u n d f r o m t h e V i r g i n i a D e p a r t m e n t o f P l a n n i n g a n d B u d g e t . P r i v a t e n o n - p r o f i t s w i l l n o t r e c e i v e a s t a t e s h a r e . 2 o f 9 P W # V e r s i o n E l i g i b l e F e d e r a l F c d c r n l O b l i g a t e d S t a t e S t a t e O b l i g a t e d L o c a l L o c a l A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t 8 9 0 $ 4 5 , 3 9 0 . 9 8 7 5 . 0 0 % $ 3 4 , 0 4 3 . 2 4 2 0 . 0 0 % $ 9 , 0 7 8 . 2 0 5 . 0 0 % $ 2 , 2 6 9 . 5 4 T o t a l : $ 4 5 , 3 9 0 . 9 8 $ 3 4 , 0 4 3 . 2 4 $ 9 , 0 7 8 . 2 0 $ 2 , 2 6 9 . 5 4 3 o f 9 5 . T h e S u b - r e c i p i e n t i s a w a r e t h a t l i m i t e d f u n d i n g m a y b e m a d e a v a i l a b l e f o r m i t i g a t i o n o f f u t u r e d i s a s t e r d a m a g e s , w h i c h r e q u i r e s c o s t - s h a r i n g o n t h e b a s i s o f 7 5 % f e d e r a l a n d 2 5 % n o n - f e d e r a l c o n t r i b u t i o n , a n d t h a t t h e S u b - r e c i p i e n t m a y b e r e q u i r e d t o p r o v i d e t h e f u l l n o n - f e d e r a l s h a r e f o r s u c h m i t i g a t i o n a c t i v i t i e s . 6 . T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h f e d e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s o r a s d i r e c t e d b y t h e G A R o r A l t e r n a t e G A R . 7 . S u b - r e c i p i e n t s h a l l n o t d e v i a t e f r o m t h e S c o p e o f W o r k a s p r o v i d e d a n d d e s c r i b e d i n t h e P r o j e c t W o r k s h e e t ( s ) , w i t h o u t f i r s t r e c e i v i n g w r i t t e n a p p r o v a l f r o m t h e F E M A t h r o u g h V D E M . 8 . T h e S u b - r e c i p i e n t s h a l l b e g i n a n d c o m p l e t e a l l i t e m s o f w o r k w i t h i n t h e t i m e l i m i t s e s t a b l i s h e d b y t h e G A R o r A l t e r n a t e G A R . a . E m e r g e n c y W o r k ( C a t e g o r i e s A a n d B ) s h a l l b e c o m p l e t e d w i t h i n s i x m o n t h s f r o m 4 / 0 4 / 2 0 2 5 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n . P e r i o d o f P e r f o r m a n c e d a t e i s 1 0 / 0 4 / 2 0 2 5 b . P e r m a n e n t W o r k ( C a t e g o r i e s C - G ) s h a l l b e c o m p l e t e d w i t h i n 1 8 m o n t h s f r o m 4 / 0 4 / 2 0 2 5 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n : P e r i o d o f P e r f o r m a n c e d a t e i s 1 0 / 0 4 / 2 0 2 6 c . E x t e n s i o n s m a y b e g r a n t e d , u p o n r e q u e s t , f o r t h o s e f a c t o r s t h a t a r e o u t o f t h e s p a n o f c o n t r o l o f t h e S u b - r e c i p i e n t . T h e S u b - r e c i p i e n t m u s t w r i t e a l e t t e r t o t h e G A R o r A l t e r n a t e G A R a t V D E M , r e q u e s t i n g a n o f f i c i a l e x t e n s i o n a n d s u p p l y i n g v a l i d d o c u m e n t a t i o n / r e a s o n i n g a s t o w h y t h e p r o j e c t c a n n o t b e c o m p l e t e d o n t i m e . T h i s r e q u e s t m u s t b e s u b m i t t e d t h r o u g h t h e i n v d e m . e m g r a n t s . c o m t h r o u g h t h e t i m e e x t e n s i o n r e q u e s t w o r k f l o w . A u t h o r i z a t i o n f o r a n e x t e n s i o n r e m a i n s a t t h e d i s c r e t i o n o f V D E M a n d / o r F E M A a n d w i l l b e m a d e i n w r i t i n g b y V D E M o r F E M A d e p e n d i n g o n t h e a g e n c y ' s r e s p e c t i v e e x t e n s i o n a u t h o r i t y . 9 . S u b - r e c i p i e n t w i l l s u b m i t t o V D E M q u a r t e r l y u p d a t e s o n a l l o p e n p r o j e c t s . T h e s e u p d a t e s w i l l b e d u e o n A p r i l 1 5 , J u l y 1 5 , O c t o b e r 1 5 , a n d J a n u a r y 1 5 a n d m u s t b e s u b m i t t e d i n v d e m . e m g r a n t s . c o m t h r o u g h t h e q u a r t e r l y r e p o r t i n g w o r k f l o w . 1 0 . T h e S u b - r e c i p i e n t s h a l l , u p o n t h e r e q u e s t o f V D E M , p a r t i c i p a t e i n i n i t i a l , i n t e r i m , a n d f i n a l s i t e i n s p e c t i o n s w i t h t h e S t a t e P u b l i c A s s i s t a n c e O f f i c e r o r d e s i g n e e . 1 1 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l a p p l i c a b l e c o d e s a n d s t a n d a r d s i n c o m p l e t i o n o f e l i g i b l e r e p a i r o r r e p l a c e m e n t o f d a m a g e d p u b l i c f a c i l i t i e s . 1 2 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a n y r e q u i r e m e n t b y F E M A t o o b t a i n a n d m a i n t a i n a n y i n s u r a n c e c o v e r a g e p r i o r t o r e c e i p t o f f u n d i n g . T h e S u b - r e c i p i e n t s h a l l p r o d u c e e v i d e n c e a n d d o c u m e n t a t i o n o f s a i d i n s u r a n c e c o v e r a g e . T h e S u b - r e c i p i e n t s h a l l e n s u r e t h a t a l l a p p l i c a b l e l o c a l , s t a t e , a n d f e d e r a l p e r m i t s h a v e b e e n o b t a i n e d p r i o r t o s t a r t i n g a n y c o n s t r u c t i o n a n d t h a t a l l p r o j e c t s a r e c o n s i s t e n t w i t h c u r r e n t c o d e s a n d s t a n d a r d s . 1 3 . T h e S u b - r e c i p i e n t w i l l e n g a g e V D E M a n d F E M A a s s o o n a s i t i d e n t i f i e s a c h a n g e t o t h e S t a t e m e n t o f W o r k , i n o r d e r t o a l l o w F E M A t i m e t o r e v i e w c h a n g e s f o r e l i g i b i l i t y a n d e n v i r o n m e n t a l a n d h i s t o r i c p r e s e r v a t i o n ( E H P ) c o m p l i a n c e r e q u i r e m e n t s p r i o r t o c o m m e n c e m e n t o f w o r k . I f t h e S u b - r e c i p i e n t b e g i n s w o r k a s s o c i a t e d w i t h a c h a n g e b e f o r e F E M A ' s r e v i e w a n d a p p r o v a l , i t w i l l j e o p a r d i z e p u b l i c a s s i s t a n c e f u n d i n g . 1 4 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l f e d e r a l a n d s t a t e s t a t u t e s a n d r e g u l a t i o n s r e l a t i n g t o n o n - d i s c r i m i n a t i o n 4 o f 9 1 5 . T h e S u b - r e c i p i e n t s h a l l c o m p l y , a s a p p l i c a b l e , w i t h t h e p r o v i s i o n s o f t h e D a v i s - B a c o n A c t r e l a t i n g t o l a b o r s t a n d a r d s . I 6 . T h e S u b - r e c i p i e n t a g r e e s t o e s t a b l i s h i n t e r n a l p e r s o n n e l s a f e g u a r d s , w h i c h w i l l p r o h i b i t e m p l o y e e s f r o m u s i n g t h e i r p o s i t i o n s f o r a p u r p o s e t h a t c r e a t e s , o r g i v e s t h e a p p e a r a n c e o f c r e a t i n g , a d e s i r e f o r p r i v a t e g a i n f o r t h e m s e l v e s o r f o r o t h e r s , p a r t i c u l a r l y t h o s e p e r s o n s w h o h a v e a f a m i l y , b u s i n e s s , o r o t h e r t i e t o t h e e m p l o y e e . J 7 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h p r o v i s i o n s o f t h e D r u g - F r e e W o r k p l a c e A c t a s s e t f o r t h i n A t t a c h m e n t B a n d i n c o r p o r a t e d h e r e i n . 1 8 . T h e S u b - r e c i p i e n t a g r e e s t h a t i t w i l l n o t u s e a n y f e d e r a l f u n d s f o r l o b b y i n g a n d w i l l d i s c l o s e t h e u s e o f n o n - f e d e r a l f u n d s f o r l o b b y i n g b y f i l i n g a n y d o c u m e n t a t i o n a n d / o r f o r m s t h a t a r e r e q u i r e d b y e i t h e r t h e f e d e r a l g o v e r n m e n t o r t h e C o m m o n w e a l t h a s s e t f o r t h i n A t t a c h m e n t A a n d i n c o r p o r a t e d h e r e i n . I 9 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h t h e A s s u r a n c e s N o n - C o n s t r u c t i o n P r o g r a m s r e q u i r e m e n t s , w l l i c h a r e i n c o r p o r a t e d h e r e i n . 2 0 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t t h e f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e r e q u e s t e d t h r o u g h t h e s u b m i s s i o n o f t h i s a p p l i c a t i o n d o e s n o t a n d w i l l n o t d u p l i c a t e a n y f i n a n c i a l a s s i s t a n c e o r c o s t r e i m b u r s e m e n t r e c e i v e d f o r t h e s a m e d i s a s t e r c o s t o r l o s s u n d e r a n y o t h e r p r o g r a m o r f r o m i n s u r a n c e o r a n y o t h e r s o u r c e . 2 1 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o c o s t p l u s p e r c e n t a g e o f c o s t c o n t r a c t s f o r c o m p l e t i o n o f d i s a s t e r r e s t o r a t i o n o r r e p a i r w o r k p r o j e c t s . 2 2 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t s f o r w h i c h p a y m e n t i s c o n t i n g e n t u p o n r e c e i p t o f s t a t e o r f e d e r a l f u n d s . 2 3 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t w i t h a n y p a r t y t h a t i s d e b a r r e d o r s u s p e n d e d f r o m p a r t i c i p a t i n g i n f e d e r a l a s s i s t a n c e p r o g r a m s . 2 4 . T h e S u b - r e c i p i e n t s h a l l r e t u r n t o t h e s t a t e , w i t h i n 3 0 d a y s o f s u c h r e q u e s t b y t h e G A R o r A l t e r n a t e G A R , a n y a d v a n c e f u n d s t h a t a r e n o t s u p p o r t e d b y a u d i t o r o t h e r f e d e r a l o r s t a t e r e v i e w o f d o c u m e n t a t i o n m a i n t a i n e d b y t h e S u b - r e c i p i e n t . I f t h e S u b - r e c i p i e n t f a i l s t o r e f u n d t h e m o n i e s , t h e C o m m o n w e a l t h r e s e r v e s t h e r i g h t t o o f f s e t t h e a m o u n t d u e a g a i n s t a n y e x i s t i n g o r f u t u r e s u m s o f m o n e y o w e d t o t h e S u b - r e c i p i e n t b y a n y C o m m o n w e a l t h a g e n c y o r d e p a r t m e n t . S e c t i o n 1 2 - A m e n d m e n t T h i s A g r e e m e n t m a y b e m o d i f i e d , a m e n d e d , a l t e r e d , o r c h a n g e d a t a n y t i m e b y V D E M . A l l a m e n d m e n t s w i l l b e m a d e i n w r i t i n g t o t h e S u b - r e c i p i e n t . A m e n d m e n t s m a y a l s o b e m a d e b y m u t u a l c o n s e n t b e t w e e n V D E M a n d S u b - r e c i p i e n t , i f a g r e e d t o i n w r i t i n g a n d e x e c u t e d b y b o t h p a r t i e s . S e c t i o n 1 3 - T e r m i n a t i o n o f A g r e e m e n t T e r m i n a t i o n o f t h i s A g r e e m e n t c a n o c c u r a s a n e f f e c t o f t h e f o l l o w i n g r e s u l t s : 5 o f 9 1 . P r o p e r c o m p l e t i o n a n d c l o s e o u t o f t h i s p r o j e c t ; 2 . T e r m i n a t i o n f o r B r e a c h a . I n t h e e v e n t o f b r e a c h b y t h e S u b - r e c i p i e n t o f t h i s A g r e e m e n t , V D E M s h a l l p r o v i d e w r i t t e n n o t i c e t o t h e S u b - r e c i p i e n t s p e c i f y i n g t h e m a n n e r i n w h i c h t h e A g r e e m e n t h a s b e e n b r e a c h e d . I f a n o t i c e o f b r e a c h i s g i v e n a n d t h e S u b - r e c i p i e n t h a s n o t s u b s t a n t i a l l y c o r r e c t e d t h e b r e a c h w i t h i n 6 0 d a y s o f r e c e i p t o f t h e w r i t t e n n o t i c e , V D E M s h a l l h a v e t h e r i g h t t o t e r m i n a t e t h e A g r e e m e n t . T h e S u b - r e c i p i e n t s h a l l b e p a i d f o r n o s e r v i c e r e n d e r e d o r e x p e n s e i n c u r r e d a f t e r r e c e i p t o f t h e n o t i c e o f t e r m i n a t i o n , e x c e p t s u c h f e e s a n d e x p e n s e s i n c u r r e d p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n t h a t a r e n e c e s s a r y f o r c u r t a i l m e n t o f i t s w o r k u n d e r t h e A g r e e m e n t . 3 . T e r m i n a t i o n f o r C o n v e n i e n c e o r o t h e r t e r m i n a t i o n a s a l l o w e d o r r e q u i r e d b y 4 4 C F R f o r p r o j e c t s w h i c h c a n n o t b e c o m p l e t e d a s d e s c r i b e d i n t h e F E M A - a p p r o v e d g r a n t p r o j e c t a p p l i c a t i o n a n d t h e S c o p e o f S e r v i c e s - A t t a c h m e n t D , h e r e i n . a . C o m m u n i c a t i o n o f t h i s d e c i s i o n a n d i n f o r m a t i o n r e l a t e d t o t h e p r o j e c t t e r m i n a t i o n w i l l b e p r o v i d e d t o t h e S u b - r e c i p i e n t i n c o o r d i n a t i o n w i t h F E M A t h r o u g h r e g i s t e r e d m a i l . 6 o f 9 A r t i c l e X I V - E n t i r e A g r e e m e n t T h i s A g r e e m e n t r e p r e s e n t s t h e c o m p l e t e a n d f i n a l u n d e r s t a n d i n g o f V D E M a n d t h e S u b - r e c i p i e n t . N o o t h e r u n d e r s t a n d i n g , o r a l , o r w r i t t e n , r e g a r d i n g t h e s u b j e c t m a t t e r o f t h i s A g r e e m e n t , m a y b e d e e m e d t o e x i s t o r t o b i n d t h e p a r t i e s a t t h e t i m e o f e x e c u t i o n . S i g n e d f o r t h e S u b - r e c i p i e n t : S i g n e d f o r t h e S t a t e / R e c i p i e n t : V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t C h e r y l A d k i n s , C h i e f F i n a n c i a l O f f i c e r T y p e d N a m e a n d T i t l e C J ~ Q 1 - A d 1 U ) l f . ) C h i e f F i n a n c i a l O f f i c e r ( S i g n a t u r e ) D a t e 1 1 / 1 2 / 2 0 2 5 D a t e 7 o f 9 A t t a c h m e n t A C E R T I F I C A T I O N R E G A R D I N G L O B B Y I N G C e r t i f i c a t i o n f o r C o n t r a c t s , G r a n t s , L o a n s , a n d C o o p e r a t i v e A g r e e m e n t s T h i s c e r t i f i c a t i o n i s r e q u i r e d b y t h e r e g u l a t i o n s i m p l e m e n t i n g t h e N e w R e s t r i c t i o n s o n L o b b y i n g , 4 4 C F R P a r t 1 8 . T h e u n d e r s i g n e d c e r t i f i e s , t o t h e b e s t o f h i s o r h e r k n o w l e d g e a n d b e l i e f , t h a t : 1 . N o F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d , b y o r o n b e h a l f o f t h e u n d e r s i g n e d , t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h e a w a r d i n g o f a n y F e d e r a l c o n t r a c t , t h e m a k i n g o f a n y F e d e r a l g r a n t , t h e m a k i n g o f a n y F e d e r a l l o a n , t h e e n t e r i n g i n t o o f a n y c o o p e r a t i v e a g r e e m e n t , a n d t h e e x t e n s i o n , c o n t i n u a t i o n , r e n e w a l , a m e n d m e n t , o r m o d i f i c a t i o n o f a n y F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t . 2 . I f a n y f u n d s o t h e r t h a n F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n y a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h i s F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t , t h e u n d e r s i g n e d s h a l l c o m p l e t e a n d s u b m i t S t a n d a r d F o r m - L L L , " D i s c l o s u r e F o r m t o R e p o r t L o b b y i n g , " i n a c c o r d a n c e w i t h i t s i n s t r u c t i o n s . 3 . T h e u n d e r s i g n e d s h a l l r e q u i r e t h a t t h e l a n g u a g e o f t h i s c e r t i f i c a t i o n b e i n c l u d e d i n t h e a w a r d d o c u m e n t s f o r a l l s u b a w a r d s a t a l l t i e r s ( i n c l u d i n g s u b c o n t r a c t s , s u b g r a n t s , a n d c o n t r a c t s u n d e r g r a n t s , l o a n s , a n d c o o p e r a t i v e a g r e e m e n t s ) a n d t h a t a l l s u b r e c i p i e n t s s h a l l c e r t i f y a n d d i s c l o s e a c c o r d i n g l y . T h i s c e r t i f i c a t i o n i s a m a t e r i a l r e p r e s e n t a t i o n o f f a c t u p o n w h i c h r e l i a n c e w a s p l a c e d w h e n t h i s t r a n s a c t i o n w a s m a d e o r e n t e r e d i n t o . S u b m i s s i o n o f t h i s c e r t i f i c a t i o n i s a p r e r e q u i s i t e f o r m a k i n g o r e n t e r i n g i n t o t h i s t r a n s a c t i o n i m p o s e d b y s e c t i o n 1 3 5 2 , t i t l e 3 1 , U . S . C o d e . A n y p e r s o n w h o f a i l s t o f i l e t h e r e q u i r e d c e r t i f i c a t i o n s h a l l b e s u b j e c t t o a c i v i l p e n a l t y o f n o t l e s s t h a n $ 1 0 , 0 0 0 a n d n o t m o r e t h a n $ 1 0 0 , 0 0 0 f o r e a c h s u c h f a i l u r e . D a t e 8 o f 9 A T T A C H M E N T B A d m i n i s t r a t i v e R e q u i r e m e n t s a n d G u i d a n c e • R o b e r t T . S t a f f o r d D i s a s t e r R e l i e f a n d E m e r g e n c y A s s i s t a n c e A c t , P u b l i c L a w 9 3 - 2 8 8 , a s a m e n d e d , a n d a s i m p l e m e n t e d b y 4 4 C F R § § 1 3 , 2 0 6 . • F l o o d i n s u r a n c e p u r c h a s e r e q u i r e m e n t s o f t h e F l o o d D i s a s t e r P r o t e c t i o n A c t , 4 2 U . S . C . § § 4 0 0 1 e t s e q . , a s a m e n d e d . • N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t , 4 2 U . S . C . § § 4 3 2 1 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 4 4 C F R P a r t 1 0 . • C l e a n A i r A c t , 4 2 U . S . C . § § 7 4 0 1 e t s e q . , a s a m e n d e d . • R e s o u r c e C o n s e r v a t i o n a n d R e c o v e r y A c t , 4 2 U . S . C . § § 6 9 0 1 e t s e q . , a s a m e n d e d . • E n d a n g e r e d S p e c i e s A c t o f 1 9 7 3 , 7 U . S . C . § 1 3 6 , 1 6 U . S . C . § § 1 5 3 1 e t s e q . , a s a m e n d e d . • N a t i o n a l H i s t o r i c P r e s e r v a t i o n A c t , 1 6 U . S . C . § 4 6 9 , 4 7 0 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 3 6 C F R § 8 0 0 a n d 4 4 C F R § 2 0 8 . • E x e c u t i v e O r d e r 1 1 5 9 3 , P r o t e c t i o n a n d E n h a n c e m e n t o f t h e C u l t u r a l E n v i r o n m e n t • H a t c h A c t , 5 U . S . C . § 7 3 2 4 e t s e q . , a s a m e n d e d , w h i c h l i m i t s t h e p o l i t i c a l a c t i v i t i e s o f p u b l i c e m p l o y e e s . • • 2 C F R § 2 0 0 ( U n i f o r m G u i d a n c e ) 9 o f 9 C O M M O N W E A L T H O F V I R G I N I A D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t 9 7 1 1 F a r r a r C o u r t , S u i t e 2 0 0 , N o r t h C h e s t e r f i e l d , V i r g i n i a 2 3 2 3 6 T E L 8 0 4 . 2 6 7 . 7 6 0 0 T D D 8 0 4 . 6 7 4 . 2 4 1 7 F A X 8 0 4 . 2 7 2 . 2 0 4 6 F e b r u a r y 5 , 2 0 2 6 C o m m o n w e a l t h o f V i r g i n i a P u b l i c A s s i s t a n c e P r o g r a m F E M A - 4 8 6 3 - D R - V A S t a t e R e c i p i e n t / S u b - r e c i p i e n t D i s a s t e r A s s i s t a n c e A g r e e m e n t C F D A # 9 7 . 0 3 6 S e c t i o n 1 - P u r p o s e T h i s A g r e e m e n t i s m a d e o n 2 / 0 5 / 2 0 2 6 b y a n d b e t w e e n t h e S t a t e / R e c i p i e n t , t h e V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t , h e r e i n a f t e r " V D E M , " a n d P u l a s k i , T o w n o f h e r e i n a f t e r " S u b - r e c i p i e n t . " T h i s A g r e e m e n t s h a l l a p p l y t o a l l a s s i s t a n c e f u n d s p r o v i d e d b y o r t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e d i s a s t e r c a l l e d S e v e r e W i n t e r I c e / F l o o d f r o m 2 / 1 0 / 2 0 2 5 t h r o u g h 2 / 1 8 / 2 0 2 5 , a n d p u r s u a n t t o t h e d i s a s t e r d e c l a r a t i o n m a d e b y t h e P r e s i d e n t o f t h e U n i t e d S a t e s n u m b e r e d F E M A - 4 8 6 3 - D R - V A . S e c t i o n 2 - G e n e r a l S t a t e m e n t o f T e r m s a n d C o n d i t i o n s T h i s A g r e e m e n t i s s u b j e c t t o t h e g e n e r a l c o n d i t i o n s t h a t f o l l o w a n d a n y s p e c i a l c o n d i t i o n s a t t a c h e d h e r e t o . T h i s a w a r d i s a l s o s u b j e c t t o a l l a p p l i c a b l e r u l e s , r e g u l a t i o n s , a n d c o n d i t i o n s p r e s c r i b e d b y t h e F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ( F E M A ) a n d t h e C o m m o n w e a l t h o f V i r g i n i a . S e c t i o n 3 - T e r m o f t h e A g r e e m e n t a n d E f f e c t i v e D a t e T h i s A g r e e m e n t b e t w e e n V D E M a n d t h e S u b - r e c i p i e n t s h a l l b e e f f e c t i v e u p o n e x e c u t i o n o f t h e A g r e e m e n t b y b o t h V D E M a n d S u b - r e c i p i e n t a n d i s e f f e c t i v e u p o n t h e d a t e t h e f u l l y e x e c u t e d A w a r d A c c e p t a n c e A g r e e m e n t i s r e c e i v e d b y V D E M . S e c t i o n 4 - S c o p e o f t h e A g r e e m e n t T h i s A g r e e m e n t s h a l l a p p l y t o a l l P u b l i c A s s i s t a n c e d i s a s t e r f u n d s p r o v i d e d t h r o u g h V D E M t o t h e S u b - r e c i p i e n t a s a r e s u l t o f t h e a b o v e r e f e r e n c e d d i s a s t e r . S e c t i o n 5 - C o n f l i c t s o f I n t e r e s t 1 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o F E M A a n d V D E M , a n y p o t e n t i a l c o n f l i c t o f i n t e r e s t i n t h e f e d e r a l a w a r d c y c l e . 2 . T h e S u b - r e c i p i e n t m u s t d i s c l o s e , i n a t i m e l y m a n n e r a n d i n w r i t i n g t o t h e F E M A a n d V D E M , a l l v i o l a t i o n s o f f e d e r a l c r i m i n a l l a w i n v o l v i n g f r a u d , b r i b e r y , o r g r a t u i t y p o t e n t i a l l y a f f e c t i n g t h e f e d e r a l a w a r d . 1 o f 9 S e c t i o n 6 - F a i l u r e t o C o m p l y F a i l u r e t o c o m p l y w i t h t h e c o n d i t i o n s a n d r e q u i r e m e n t s s e t f o r t h i n t h i s A g r e e m e n t w i l l r e s u l t i n t h e s u s p e n s i o n o f a n d / o r r e c o v e r y b y V D E M o f f u n d i n g f o r p r o j e c t s u n d e r t h i s s u b - a w a r d u n d e r t h e a b o v e r e f e r e n c e d d i s a s t e r a n d m a y a f f e c t t h e S u b - r e c i p i e n t ' s e l i g i b i l i t y f o r f u t u r e f u n d i n g u n d e r t h e P u b l i c A s s i s t a n c e P r o g r a m . S e c t i o n 7 - A c c o u n t i n g a n d R e c o r d K e e p i n g T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s a n d s h a l l m a i n t a i n a l l r e c o r d s a n d s u p p o r t i n g d o c u m e n t a t i o n a s s o c i a t e d w i t h t h e d i s a s t e r i n a c c o r d a n c e w i t h 2 C F R § 2 0 0 . 3 3 3 . T h e S u b - r e c i p i e n t s h a l l r e t a i n d o c u m e n t a t i o n s u p p o r t i n g e a c h c l a i m f o r a p e r i o d o f n o t l e s s t h a n t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d ; t h e S u b - r e c i p i e n t s h a l l g i v e s t a t e a n d f e d e r a l a g e n c i e s d e s i g n a t e d b y t h e G o v e r n o r ' s A u t h o r i z e d R e p r e s e n t a t i v e ( G A R ) o r A l t e r n a t e G A R a c c e s s t o a n d t h e r i g h t t o e x a m i n e a l l r e c o r d s a n d d o c u m e n t s r e l a t e d t o t h e u s e o f d i s a s t e r a s s i s t a n c e f u n d s . S e c t i o n 8 - P r o c u r e m e n t T h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y i t s r e s p e c t i v e p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s a s o u t l i n e d i n 2 C F R § § 2 0 0 . 3 1 8 - 2 0 0 . 3 2 6 . I f t h e r e a r e n o w r i t t e n r u l e s , t h e S u b - r e c i p i e n t a g r e e s t o a b i d e b y t h e C o m m o n w e a l t h o f V i r g i n i a ' s p r o c u r e m e n t r u l e s , p o l i c i e s , a n d / o r p r o c e d u r e s . A c o p y o f t h e S u b - . r e c i p i e n t p r o c u r e m e n t p o l i c y w i l l b e p r o v i d e d t o V D E M u p o n r e q u e s t . S e c t i o n 9 - A u d i t T h e S u b - r e c i p i e n t i s a w a r e t h a t u n d e r t h e c o n d i t i o n s o f 2 C F R § § 2 0 0 . 5 0 0 - 2 0 0 . 5 2 1 , a n o n - f e d e r a l e n t i t y t h a t e x p e n d s $ 7 5 0 , 0 0 0 o r m o r e d u r i n g t h e n o n - f e d e r a l e n t i t y ' s f i s c a l y e a r i n f e d e r a l a w a r d s m u s t h a v e a s i n g l e o r p r o g r a m - s p e c i f i c a u d i t c o n d u c t e d f o r t h a t y e a r . S e c t i o n 1 0 - G o v e r n i n g L a w s , R e g u l a t i o n s , a n d S t a t u t e s T h e S u b - r e c i p i e n t h e r e b y a s s u r e s a n d c e r t i f i e s c o m p l i a n c e w i t h a l l a p p l i c a b l e s t a t u t e s , r e g u l a t i o n s , p o l i c i e s , g u i d e l i n e s , a n d r e q u i r e m e n t s , i n c l u d i n g , b u t n o t l i m i t e d t o t h o s e l i s t e d i n A p p e n d i x A . S e c t i o n 1 1 - G e n e r a l C o n d i t i o n s a n d S t a n d a r d A s s u r a n c e s T h e d e s i g n a t e d a g e n t o f t h e S u b - r e c i p i e n t c e r t i f i e s t h a t : 1 . T h e S u b - r e c i p i e n t ' s d e s i g n a t e d a g e n t h a s l e g a l a u t h o r i t y t o a p p l y f o r a s s i s t a n c e o n b e h a l f o f t h e S u b - r e c i p i e n t a n d i s a u t h o r i z e d t o e x e c u t e a l l r e q u i r e d f o r m s o n b e h a l f o f t h e S u b - r e c i p i e n t . 2 . T h e S u b - r e c i p i e n t s h a l l p r o v i d e a l l n e c e s s a r y f i n a n c i a l a n d m a n a g e r i a l r e s o u r c e s t o m e e t t h e t e r m s a n d c o n d i t i o n s o f r e c e i v i n g f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e . 3 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t a l l c o s t s c l a i m e d u n d e r t h i s a p p l i c a t i o n a r e f o r a c t u a l c o s t s i n c u r r e d b y t h e S u b - r e c i p i e n t i n t h e p e r f o r m a n c e o f a u t h o r i z e d w o r k a s d e f i n e d i n t h e e l i g i b i l i t y c r i t e r i a e s t a b l i s h e d b y t h e F E M A . 4 . T h e t o t a l g r a n t a w a r d f r o m V D E M f o r P u l a s k i , T o w n o f i s $ 9 8 , 6 3 8 . 9 8 , p r o v i d e d t h r o u g h t h e F E M A P u b l i c A s s i s t a n c e G r a n t P r o g r a m , F E M A - D R - 4 8 6 3 - V A . F E M A s h a l l p r o v i d e f u n d s f o r $ 7 3 , 9 7 9 . 2 5 o f t h e e l i g i b l e c o s t s , V D E M s h a l l p r o v i d e f u n d s f o r $ 1 9 , 7 2 7 . 8 0 o f e l i g i b l e c o s t s , a n d t h e S u b - r e c i p i e n t a g r e e s t o p r o v i d e c o s t s h a r e i n t h e a m o u n t o f $ 4 , 9 3 1 . 9 3 T h e s t a t e s h a r e i s d e r i v e d f r o m t h e C o m m i s s i o n o n L o c a l G o v e r n m e n t ' s f i s c a l s t r e s s i n d e x ( C o d e o f V i r g i n i a § 4 4 - 1 4 6 . 2 8 ) a n d w i l l b e d i s b u r s e d u p o n a u t h o r i z a t i o n a n d a p p r o p r i a t i o n o f f u n d f r o m t h e V i r g i n i a D e p a r t m e n t o f P l a n n i n g a n d B u d g e t . P r i v a t e n o n - p r o f i t s w i l l n o t r e c e i v e a s t a t e s h a r e . 2 o f 9 - P W # V e r s i o n E l i g i b l e F e d e r a l F e d e r a l O b l i g a t e d S t a l e S t a t e O b l i g a t e d L o c a l L o c a l A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t S h a r e % A m o u n t 8 9 0 $ 4 5 , 3 9 0 . 9 8 7 5 . 0 0 % $ 3 4 , 0 4 3 . 2 4 2 0 . 0 0 % $ 9 , 0 7 8 . 2 0 5 . 0 0 % $ 2 , 2 6 9 . 5 4 1 3 5 0 $ 4 7 , 8 7 8 . 4 8 7 5 . 0 0 % $ 3 5 , 9 0 8 . 8 6 2 0 . 0 0 % $ 9 , 5 7 5 . 7 0 5 . 0 0 % $ 2 , 3 9 3 9 2 1 6 4 0 $ 5 , 3 6 9 5 2 7 5 . 0 0 % $ 4 , 0 2 7 . 1 5 2 0 . 0 0 % $ 1 , 0 7 3 . 9 0 5 . 0 0 % $ 2 6 8 . 4 7 T o t a l : $ 9 8 , 6 3 8 . 9 8 $ 7 3 , 9 7 9 . 2 5 $ 1 9 , 7 2 7 . 8 0 $ 4 , 9 3 1 . 9 3 3 o f 9 5 . T h e S u b - r e c i p i e n t i s a w a r e t h a t l i m i t e d f u n d i n g m a y b e m a d e a v a i l a b l e f o r m i t i g a t i o n o f f u t u r e d i s a s t e r d a m a g e s , w h i c h r e q u i r e s c o s t - s h a r i n g o n t h e b a s i s o f 7 5 % f e d e r a l a n d 2 5 % n o n - f e d e r a l c o n t r i b u t i o n , a n d t h a t t h e S u b - r e c i p i e n t m a y b e r e q u i r e d t o p r o v i d e t h e f u l l n o n - f e d e r a l s h a r e f o r s u c h m i t i g a t i o n a c t i v i t i e s . 6 . T h e S u b - r e c i p i e n t s h a l l e s t a b l i s h a n d m a i n t a i n a p r o p e r a c c o u n t i n g s y s t e m t o r e c o r d e x p e n d i t u r e s o f d i s a s t e r a s s i s t a n c e f u n d s i n a c c o r d a n c e w i t h f e d e r a l l y a c c e p t e d a c c o u n t i n g s t a n d a r d s o r a s d i r e c t e d b y t h e G A R o r A l t e r n a t e G A R . 7 . S u b - r e c i p i e n t s h a l l n o t d e v i a t e f r o m t h e S c o p e o f W o r k a s p r o v i d e d a n d d e s c r i b e d i n t h e P r o j e c t W o r k s h e e t ( s ) , w i t h o u t f i r s t r e c e i v i n g w r i t t e n a p p r o v a l f r o m t h e F E M A t h r o u g h V D E M . 8 . T h e S u b - r e c i p i e n t s h a l l b e g i n a n d c o m p l e t e a l l i t e m s o f w o r k w i t h i n t h e t i m e l i m i t s e s t a b l i s h e d b y t h e G A R o r A l t e r n a t e G A R . a . E m e r g e n c y W o r k ( C a t e g o r i e s A a n d B ) s h a l l b e c o m p l e t e d w i t h i n s i x m o n t h s f r o m 4 / 0 4 / 2 0 2 5 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n . P e r i o d o f P e r f o r m a n c e d a t e i s 1 0 / 0 4 / 2 0 2 5 b . P e r m a n e n t W o r k ( C a t e g o r i e s C - G ) s h a l l b e c o m p l e t e d w i t h i n 1 8 m o n t h s f r o m 4 / 0 4 / 2 0 2 5 , t h e d a t e o f t h e F e d e r a l D i s a s t e r D e c l a r a t i o n : P e r i o d o f P e r f o r m a n c e d a t e i s 1 0 / 0 4 / 2 0 2 6 c . E x t e n s i o n s m a y b e g r a n t e d , u p o n r e q u e s t , f o r t h o s e f a c t o r s t h a t a r e o u t o f t h e s p a n o f c o n t r o l o f t h e S u b - r e c i p i e n t . T h e S u b - r e c i p i e n t m u s t w r i t e a l e t t e r t o t h e G A R o r A l t e r n a t e G A R a t V D E M , r e q u e s t i n g a n o f f i c i a l e x t e n s i o n a n d s u p p l y i n g v a l i d d o c u m e n t a t i o n / r e a s o n i n g a s t o w h y t h e p r o j e c t c a n n o t b e c o m p l e t e d o n t i m e . T h i s r e q u e s t m u s t b e s u b m i t t e d t h r o u g h t h e i n v d e m . e m g r a n t s . c o m t h r o u g h t h e t i m e e x t e n s i o n r e q u e s t w o r k f l o w . A u t h o r i z a t i o n f o r a n e x t e n s i o n r e m a i n s a t t h e d i s c r e t i o n o f V D E M a n d / o r F E M A a n d w i l l b e m a d e i n w r i t i n g b y V D E M o r F E M A d e p e n d i n g o n t h e a g e n c y ' s r e s p e c t i v e e x t e n s i o n a u t h o r i t y . 9 . S u b - r e c i p i e n t w i l l s u b m i t t o V D E M q u a r t e r l y u p d a t e s o n a l l o p e n p r o j e c t s . T h e s e u p d a t e s w i l l b e d u e o n A p r i l 1 5 , J u l y 1 5 , O c t o b e r 1 5 , a n d J a n u a r y 1 5 a n d m u s t b e s u b m i t t e d i n v d e m . e m g r a n t s . c o m t h r o u g h t h e q u a r t e r l y r e p o r t i n g w o r k f l o w . 1 0 . T h e S u b - r e c i p i e n t s h a l l , u p o n t h e r e q u e s t o f V D E M , p a r t i c i p a t e i n i n i t i a l , i n t e r i m , a n d f i n a l s i t e i n s p e c t i o n s w i t h t h e S t a t e P u b l i c A s s i s t a n c e O f f i c e r o r d e s i g n e e . 1 1 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l a p p l i c a b l e c o d e s a n d s t a n d a r d s i n c o m p l e t i o n o f e l i g i b l e r e p a i r o r r e p l a c e m e n t o f d a m a g e d p u b l i c f a c i l i t i e s . 1 2 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a n y r e q u i r e m e n t b y F E M A t o o b t a i n a n d m a i n t a i n a n y i n s u r a n c e c o v e r a g e p r i o r t o r e c e i p t o f f u n d i n g . T h e S u b - r e c i p i e n t s h a l l p r o d u c e e v i d e n c e a n d d o c u m e n t a t i o n o f s a i d i n s u r a n c e c o v e r a g e . T h e S u b - r e c i p i e n t s h a l l e n s u r e t h a t a l l a p p l i c a b l e l o c a l , s t a t e , a n d f e d e r a l p e r m i t s h a v e b e e n o b t a i n e d p r i o r t o s t a r t i n g a n y c o n s t r u c t i o n a n d t h a t a l l p r o j e c t s a r e c o n s i s t e n t w i t h c u r r e n t c o d e s a n d s t a n d a r d s . 1 3 . T h e S u b - r e c i p i e n t w i l l e n g a g e V D E M a n d F E M A a s s o o n a s i t i d e n t i f i e s a c h a n g e t o t h e S t a t e m e n t o f W o r k , i n o r d e r t o a l l o w F E M A t i m e t o r e v i e w c h a n g e s f o r e l i g i b i l i t y a n d e n v i r o n m e n t a l a n d h i s t o r i c p r e s e r v a t i o n ( E H P ) c o m p l i a n c e r e q u i r e m e n t s p r i o r t o c o m m e n c e m e n t o f w o r k . I f t h e S u b - r e c i p i e n t b e g i n s w o r k a s s o c i a t e d w i t h a c h a n g e b e f o r e F E M A ' s r e v i e w a n d a p p r o v a l , i t w i l l j e o p a r d i z e p u b l i c a s s i s t a n c e f u n d i n g . 1 4 . T h e S u b - r e c i p i e n t s h a l l c o m p l y w i t h a l l f e d e r a l a n d s t a t e s t a t u t e s a n d r e g u l a t i o n s r e l a t i n g t o n o n - d i s c r i m i n a t i o n 4 o f 9 1 5 . T h e S u b - r e c i p i e n t s h a l l c o m p l y , a s a p p l i c a b l e , w i t h t h e p r o v i s i o n s o f t h e D a v i s - B a c o n A c t r e l a t i n g t o l a b o r s t a n d a r d s . 1 6 . T h e S u b - r e c i p i e n t a g r e e s t o e s t a b l i s h i n t e r n a l p e r s o n n e l s a f e g u a r d s , w h i c h w i l l p r o h i b i t e m p l o y e e s f r o m u s i n g t h e i r p o s i t i o n s f o r a p u r p o s e t h a t c r e a t e s , o r g i v e s t h e a p p e a r a n c e o f c r e a t i n g , a d e s i r e f o r p r i v a t e g a i n f o r t h e m s e l v e s o r f o r o t h e r s , p a r t i c u l a r l y t h o s e p e r s o n s w h o h a v e a f a m i l y , b u s i n e s s , o r o t h e r t i e t o t h e e m p l o y e e . 1 7 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h p r o v i s i o n s o f t h e D r u g - F r e e W o r k p l a c e A c t a s s e t f o r t h i n A t t a c h m e n t B a n d i n c o r p o r a t e d h e r e i n . 1 8 . T h e S u b - r e c i p i e n t a g r e e s t h a t i t w i l l n o t u s e a n y f e d e r a l f u n d s f o r l o b b y i n g a n d w i l l d i s c l o s e t h e u s e o f n o n - f e d e r a l f u n d s f o r l o b b y i n g b y f i l i n g a n y d o c u m e n t a t i o n a n d / o r f o r m s t h a t a r e r e q u i r e d b y e i t h e r t h e f e d e r a l g o v e r n m e n t o r t h e C o m m o n w e a l t h a s s e t f o r t h i n A t t a c h m e n t A a n d i n c o r p o r a t e d h e r e i n . 1 9 . T h e S u b - r e c i p i e n t a g r e e s t o c o m p l y w i t h t h e A s s u r a n c e s N o n - C o n s t r u c t i o n P r o g r a m s r e q u i r e m e n t s , w h i c h a r e i n c o r p o r a t e d h e r e i n . 2 0 . T h e S u b - r e c i p i e n t c e r t i f i e s t h a t t h e f e d e r a l a n d s t a t e d i s a s t e r a s s i s t a n c e r e q u e s t e d t h r o u g h t h e s u b m i s s i o n o f t h i s a p p l i c a t i o n d o e s n o t a n d w i l l n o t d u p l i c a t e a n y f i n a n c i a l a s s i s t a n c e o r c o s t r e i m b w - s e m e n t r e c e i v e d f o r t h e s a m e d i s a s t e r c o s t o r l o s s u n d e r a n y o t h e r p r o g r a m o r f r o m i n s w - a n c e o r a n y o t h e r s o u r c e . 2 1 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o c o s t p l u s p e r c e n t a g e o f c o s t c o n t r a c t s f o r c o m p l e t i o n o f d i s a s t e r r e s t o r a t i o n o r r e p a i r w o r k p r o j e c t s . 2 2 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t s f o r w h i c h p a y m e n t i s c o n t i n g e n t u p o n r e c e i p t o f s t a t e o r f e d e r a l f u n d s . 2 3 . T h e S u b - r e c i p i e n t s h a l l n o t e n t e r i n t o a n y c o n t r a c t w i t h a n y p a r t y t h a t i s d e b a r r e d o r s u s p e n d e d f r o m p a r t i c i p a t i n g i n f e d e r a l a s s i s t a n c e p r o g r a m s . 2 4 . T h e S u b - r e c i p i e n t s h a l l r e t u r n t o t h e s t a t e , w i t h i n 3 0 d a y s o f s u c h r e q u e s t b y t h e G A R o r A l t e r n a t e G A R , a n y a d v a n c e f u n d s t h a t a r e n o t s u p p o r t e d b y a u d i t o r o t h e r f e d e r a l o r s t a t e r e v i e w o f d o c u m e n t a t i o n m a i n t a i n e d b y t h e S u b - r e c i p i e n t . I f t h e S u b - r e c i p i e n t f a i l s t o r e f u n d t h e m o n i e s , t h e C o m m o n w e a l t h r e s e r v e s t h e r i g h t t o o f f s e t t h e a m o u n t d u e a g a i n s t a n y e x i s t i n g o r f u t u r e s u m s o f m o n e y o w e d t o t h e S u b - r e c i p i e n t b y a n y C o m m o n w e a l t h a g e n c y o r d e p a r t m e n t . S e c t i o n 1 2 - A m e n d m e n t T h i s A g r e e m e n t m a y b e m o d i f i e d , a m e n d e d , a l t e r e d , o r c h a n g e d a t a n y t i m e b y V D E M . A l l a m e n d m e n t s w i l l b e m a d e i n w r i t i n g t o t h e S u b - r e c i p i e n t . A m e n d m e n t s m a y a l s o b e m a d e b y m u t u a l c o n s e n t b e t w e e n V D E M a n d S u b - r e c i p i e n t , i f a g r e e d t o i n w r i t i n g a n d e x e c u t e d b y b o t h p a r t i e s . S e c t i o n 1 3 - T e r m i n a t i o n o f A g r e e m e n t T e r m i n a t i o n o f t h i s A g r e e m e n t c a n o c c u r a s a n e f f e c t o f t h e f o l l o w i n g r e s u l t s : 5 o f 9 1 . P r o p e r c o m p l e t i o n a n d c l o s e o u t o f t h i s p r o j e c t ; 2 . T e r m i n a t i o n f o r B r e a c h a . I n t h e e v e n t o f b r e a c h b y t h e S u b - r e c i p i e n t o f t h i s A g r e e m e n t , V D E M s h a l l p r o v i d e w r i t t e n n o t i c e t o t h e S u b - r e c i p i e n t s p e c i f y i n g t h e m a n n e r i n w h i c h t h e A g r e e m e n t h a s b e e n b r e a c h e d . I f a n o t i c e o f b r e a c h i s g i v e n a n d t h e S u b - r e c i p i e n t h a s n o t s u b s t a n t i a l l y c o r r e c t e d t h e b r e a c h w i t h i n 6 0 d a y s o f r e c e i p t o f t h e w r i t t e n n o t i c e , V D E M s h a l l h a v e t h e r i g h t t o t e r m i n a t e t h e A g r e e m e n t . T h e S u b - r e c i p i e n t s h a l l b e p a i d f o r n o s e r v i c e r e n d e r e d o r e x p e n s e i n c u r r e d a f t e r r e c e i p t o f t h e n o t i c e o f t e r m i n a t i o n , e x c e p t s u c h f e e s a n d e x p e n s e s i n c u r r e d p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n t h a t a r e n e c e s s a r y f o r c u r t a i l m e n t o f i t s w o r k u n d e r t h e A g r e e m e n t . 3 . T e r m i n a t i o n f o r C o n v e n i e n c e o r o t h e r t e r m i n a t i o n a s a l l o w e d o r r e q u i r e d b y 4 4 C F R f o r p r o j e c t s w h i c h c a n n o t b e c o m p l e t e d a s d e s c r i b e d i n t h e F E M A - a p p r o v e d g r a n t p r o j e c t a p p l i c a t i o n a n d t h e S c o p e o f S e r v i c e s - A t t a c h m e n t D , h e r e i n . a . C o m m u n i c a t i o n o f t h i s d e c i s i o n a n d i n f o r m a t i o n r e l a t e d t o t h e p r o j e c t t e r m i n a t i o n w i l l b e p r o v i d e d t o t h e S u b - r e c i p i e n t i n c o o r d i n a t i o n w i t h F E M A t h r o u g h r e g i s t e r e d m a i l . 6 o f 9 A r t i c l e X I V - E n t i r e A g r e e m e n t T h i s A g r e e m e n t r e p r e s e n t s t h e c o m p l e t e a n d f i n a l u n d e r s t a n d i n g o f V D E M a n d t h e S u b - r e c i p i e n t . N o o t h e r u n d e r s t a n d i n g , o r a l , o r w r i t t e n , r e g a r d i n g t h e s u b j e c t m a t t e r o f t h i s A g r e e m e n t , m a y b e d e e m e d t o e x i s t o r t o b i n d t h e p a r t i e s a t t h e t i m e o f e x e c u t i o n . S i g n e d f o r t h e S u b - r e c i p i e n t : S i g n e d f o r t h e S t a t e / R e c i p i e n t : V i r g i n i a D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t C h e r y l A d k i n s , C h i e f F i n a n c i a l O f f i c e r T y p e d N a m e a n d T i t l e C , ~ 1 A c i , l < ¼ r . > C h i e f F i n a n c i a l O f f i c e r ( S i g n a t u r e ) D a t e 1 2 / 1 9 / 2 0 2 5 D a t e 7 o f 9 A t t a c h m e n t A C E R T I F I C A T I O N R E G A R D I N G L O B B Y I N G C e r t i f i c a t i o n f o r C o n t r a c t s , G r a n t s , L o a n s , a n d C o o p e r a t i v e A g r e e m e n t s T h i s c e r t i f i c a t i o n i s r e q u i r e d b y t h e r e g u l a t i o n s i m p l e m e n t i n g t h e N e w R e s t r i c t i o n s o n L o b b y i n g , 4 4 C F R P a r t 1 8 . T h e u n d e r s i g n e d c e r t i f i e s , t o t h e b e s t o f h i s o r h e r k n o w l e d g e a n d b e l i e f , t h a t : 1 . N o F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d , b y o r o n b e h a l f o f t h e u n d e r s i g n e d , t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h e a w a r d i n g o f a n y F e d e r a l c o n t r a c t , t h e m a k i n g o f a n y F e d e r a l g r a n t , t h e m a k i n g o f a n y F e d e r a l l o a n , t h e e n t e r i n g i n t o o f a n y c o o p e r a t i v e a g r e e m e n t , a n d t h e e x t e n s i o n , c o n t i n u a t i o n , r e n e w a l , a m e n d m e n t , o r m o d i f i c a t i o n o f a n y F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t . 2 . I f a n y f u n d s o t h e r t h a n F e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n p a i d o r w i l l b e p a i d t o a n y p e r s o n f o r i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r o r e m p l o y e e o f a n y a g e n c y , a M e m b e r o f C o n g r e s s , a n o f f i c e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s i n c o n n e c t i o n w i t h t h i s F e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t , t h e u n d e r s i g n e d s h a l l c o m p l e t e a n d s u b m i t S t a n d a r d F o r m - L L L , " D i s c l o s u r e F o r m t o R e p o r t L o b b y i n g , " i n a c c o r d a n c e w i t h i t s i n s t r u c t i o n s . 3 . T h e u n d e r s i g n e d s h a l l r e q u i r e t h a t t h e l a n g u a g e o f t h i s c e r t i f i c a t i o n b e i n c l u d e d i n t h e a w a r d d o c u m e n t s f o r a l l s u b a w a r d s a t a l l t i e r s ( i n c l u d i n g s u b c o n t r a c t s , s u b g r a n t s , a n d c o n t r a c t s u n d e r g r a n t s , l o a n s , a n d c o o p e r a t i v e a g r e e m e n t s ) a n d t h a t a l l s u b r e c i p i e n t s s h a l l c e r t i f y a n d d i s c l o s e a c c o r d i n g l y . T h i s c e r t i f i c a t i o n i s a m a t e r i a l r e p r e s e n t a t i o n o f f a c t u p o n w h i c h r e l i a n c e w a s p l a c e d w h e n t h i s t r a n s a c t i o n w a s m a d e o r e n t e r e d i n t o . S u b m i s s i o n o f t h i s c e r t i f i c a t i o n i s a p r e r e q u i s i t e f o r m a k i n g o r e n t e r i n g i n t o t h i s t r a n s a c t i o n i m p o s e d b y s e c t i o n 1 3 5 2 , t i t l e 3 1 , U . S . C o d e . A n y p e r s o n w h o f a i l s t o f i l e t h e r e q u i r e d c e r t i f i c a t i o n s h a l l b e s u b j e c t t o a c i v i l p e n a l t y o f n o t l e s s t h a n $ 1 0 , 0 0 0 a n d n o t m o r e t h a n $ 1 0 0 , 0 0 0 f o r e a c h s u c h f a i l u r e . D a t e 8 o f 9 A T T A C H M E N T B A d m i n i s t r a t i v e R e q u i r e m e n t s a n d G u i d a n c e • R o b e r t T . S t a f f o r d D i s a s t e r R e l i e f a n d E m e r g e n c y A s s i s t a n c e A c t , P u b l i c L a w 9 3 - 2 8 8 , a s a m e n d e d , a n d a s i m p l e m e n t e d b y 4 4 C F R § § 1 3 , 2 0 6 . • F l o o d i n s u r a n c e p u r c h a s e r e q u i r e m e n t s o f t h e F l o o d D i s a s t e r P r o t e c t i o n A c t , 4 2 U . S . C . § § 4 0 0 1 e t s e q . , a s a m e n d e d . • N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t , 4 2 U . S . C . § § 4 3 2 1 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 4 4 C F R P a r t 1 0 . • C l e a n A i r A c t , 4 2 U . S . C . § § 7 4 0 1 e t s e q . , a s a m e n d e d . • R e s o u r c e C o n s e r v a t i o n a n d R e c o v e r y A c t , 4 2 U . S . C . § § 6 9 0 1 e t s e q . , a s a m e n d e d . • E n d a n g e r e d S p e c i e s A c t o f 1 9 7 3 , 7 U . S . C . § 1 3 6 , 1 6 U . S . C . § § 1 5 3 1 e t s e q . , a s a m e n d e d . • N a t i o n a l H i s t o r i c P r e s e r v a t i o n A c t , 1 6 U . S . C . § 4 6 9 , 4 7 0 e t s e q . , a s a m e n d e d , a n d i t s a p p l i c a b l e F e d e r a l R e g u l a t i o n s f o u n d a t 3 6 C F R § 8 0 0 a n d 4 4 C F R § 2 0 8 . • E x e c u t i v e O r d e r 1 1 5 9 3 , P r o t e c t i o n a n d E n h a n c e m e n t o f t h e C u l t u r a l E n v i r o n m e n t • H a t c h A c t , 5 U . S . C . § 7 3 2 4 e t s e q . , a s a m e n d e d , w h i c h l i m i t s t h e p o l i t i c a l a c t i v i t i e s o f p u b l i c e m p l o y e e s . • • 2 C F R § 2 0 0 ( U n i f o r m G u i d a n c e ) 9 o f 9 Consent Agenda Town Council Meeting Minutes March 3, 2026 1. The Mayor called the meeting to order at 6:30 p.m. and asked for a roll call. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 2. Modification to Closed Session- The Mayor asked for a motion to remove the Appointments to Boards item and replace it with Town Manager under VA Code 2.2- 3711 (A) 1: Personnel The motion was made by Vice-Mayor Dawson and seconded by Councilwoman Cope. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett 3. The Mayor asked for a motion to enter into Closed Session to discuss the following item: a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel i. Town Manager The motion was made by Councilwoman Cope and seconded by Councilman Clark. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye The following council members and staff entered into Closed Session: Councilman Clark, Councilwoman Cope, Vice-Mayor Dawson, Councilman Erickson, Councilman Burchett, Mayor Collins, Town Manager, Todd Day, Town Attorney, Scot Farthing, and Clerk of Council, Ms. Hale. 7:02 p.m. Open Session 4. Certification of Closed Session- The Mayor asked for a motion to certify that only the following item was discussed during Closed Session: a. VA Code 2.2-3711 (A) 1 (1 item)- Personnel i. Town Manager The motion was made by Vice-Mayor Dawson and seconded by Councilwoman Cope. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 5. Vice-Mayor Dawson led the audience in the Pledge of Allegiance. 6. Councilwoman Cope gave the invocation. 7. Mayor Collins welcomed all in attendance and those viewing online. 8. Modification to Public Session- Mayor Collins asked for a motion to add item under agenda item number seven, Voting Items, 7E- Resolution 2026-13, Resolution in Support of FY27 Community Project Funding Request, Project Revitalize Phase-One for the Town of Pulaski, Virginia The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson to add Resolution 2026-13 to the agenda. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 9. Presentations a. Sewer Lift Stations Update- Matt Gross, Project Manager, Hurt & Proffitt Mr. Gross explained that his team has been working with the town to evaluate the condition of the town’s four sewer pump stations. The purpose of the review is to determine the current condition of each facility and identify what improvements, rehabilitation, or replacements may be necessary. Mr. Gross first discussed Pump Station 4A, which serves as the main pump station for the town. Constructed in the early 1980s, the station underwent its last major rehabilitation around 2007. Most wastewater flows from the town, including flow from the Critzer Pump Station, is directed to this facility. From there, the wastewater is pumped through a 24-inch force main to Pump Station 4B. The facility is in poor condition. At the headworks, one of four pumps was not functioning during inspection. None of the pumps' variable frequency drives (VFDs), intended to regulate speed based on flow, were working. As a result, operators must run all pumps in bypass mode, without controlled speed. Wastewater is pumped uphill to a location where Archimedes screws once operated and where a grit and solids removal system was originally designed to function. According to operators, this system stopped working approximately 8- 10 years ago. Vegetation has grown into the channel where wastewater flows, and the solids removal components are no longer operational. Flow is currently directed through a weir system into equalization (EQ) basins, which also serve as wet wells for bulk storage. One of the EQ tanks, capable of holding approximately 460,000 gallons, is not operational, reducing the system’s available storage capacity. Additional issues exist at the headworks. During high flows, wastewater can overflow the grinder in the wet well, allowing solids to enter the system and potentially clog pumps. Inside the main building, four pumps operate in the basement, each equipped with actuated valves that regulate pumping into the system. At the time of inspection: • Pump 1 was functioning properly. • Pump 2 had both a drive issue and a valve issue and worked intermittently. • Pump 3 produced unusual motor noises. • Pump 4 had a valve failure and could not be relied upon. With only two pumps consistently operational, the station faces critical operational limits and significant improvements are needed. Mr. Gross next discussed the Critzer Pump Station, located behind Critzer Elementary School. Built in the early 1990s, the station uses Gorman-Rupp pumps housed in Quonset-style structures above the wet well. It was designed to handle 880 gallons per minute at 176 feet of head. Before the construction of the James Hardie Direct Injection Pump Station, the Critzer station operated 18 to 20 hours per day to keep up with flows from the James Hardie industrial facility and surrounding development. Currently, only one of the two pumps remain operational. The station has several major deficiencies: • It lacks a backup generator. • It lacks a bypass system. • Electrical breakers date back to the 1990s and are no longer manufactured, requiring operators to locate used replacements if failures occur. • The concrete wet well structure is deteriorating to the point where the interior is visible through cracks. • Piping is exposed and vulnerable to freezing in cold weather because the pumps no longer run continuously. • Evidence of past leaks is visible, including pipe clamps used as temporary repairs. Due to the structural deterioration, outdated electrical components, and mechanical issues, the engineering team recommended complete replacement of the Critzer Pump Station, noting it is the closest to total failure and should likely be the first station addressed. The third facility discussed is Pump Station 4B, which collects gravity flow from areas including Volvo and nearby neighborhoods before receiving the bulk of its flow from Pump Station 4A and the James Hardie Direct Injection Pump Station. Although it was constructed around the same time as Pump Station 4A in the early 1980s, the station is in somewhat better condition. Incoming gravity flow passes through a “Muffin Monster” grinder, which breaks up rags and debris before entering the wet well. The 24-inch force main from Pump Station 4A discharges directly into the wet wells in a submerged configuration to reduce disruption. A grit chamber exists at the station, but it is not currently operational and would require significant repairs to restore functionality. The wet well contains a noticeable buildup of solids, and vegetation has even begun growing inside it, indicating the need for cleaning and maintenance. Pump Station 4B contains four pumps, and the town has begun replacing one of them due to age and high replacement costs. Each pump uses actuated control valves that regulate discharge flow. Two of the four valves have been rebuilt in recent years, but the other two remain outdated. Minor pipe leaks are also visible in the discharge piping. Additional issues include: • A sump system that needs replacement, as the station’s dry pit has flooded previously. • Poor lighting and ventilation within the facility. • No bypass capability, meaning the system has limited options if a major failure occurs. Despite these concerns, engineers believe the station can be rehabilitated rather than fully replaced. The final station reviewed is the James Hardie Pump Station, constructed in 2024, which is why it appears significantly newer and more advanced. The facility includes submersible pumps located within a wet well equipped with a hoist system for maintenance. This station includes several modern features: • A backup generator • Chemical feed systems • Bypass pumping capability • A 1-million-gallon equalization tank The equalization tank allows the station to store wastewater for approximately two days of normal operation if downstream pipelines fail or require repair. This feature is particularly important because an emergency shutdown at the James Hardie facility could cost over $500,000 per hour, meaning the tank could pay for itself during a single incident. The station also uses variable frequency drives to adjust pump speeds based on flow conditions. Mr. Gross concluded this portion of the presentation by outlining preliminary cost estimates for addressing the pump station issues: • Pump Station 4A rehabilitation: approximately $4.5 million • Pump Station 4B rehabilitation: approximately $3.1 million • Critzer Pump Station replacement: approximately $2.2 million • James Hardie Pump Station improvements: approximately $70,000 The relatively small cost at the James Hardie station would cover potential additions such as fencing and a possible upgrade to the station’s pressure monitoring system. However, these upgrades may not be necessary because the station is already located within the secure area of the James Hardie facility. Mr. Gross concluded by raising the key question of how these projects will be funded. One option is pursuing USDA Rural Development planning grants, which can aid with construction funding. However, these programs require extensive documentation and application procedures. He explained that USDA Rural Development loans typically carry a 40-year repayment term. While this results in lower annual debt service payments, it also means the town would be paying on the loan for a very long time. Additionally, USDA programs often require the consolidation of any existing USDA loans, which can complicate financing. Another potential funding source is the Virginia Department of Environmental Quality (DEQ) Construction Funds Program. Although it is often referred to as grant funding, Mr. Gross clarified that it is now more commonly structured as principal forgiveness within a loan. This means a portion of the loan may not need to be repaid, but funding still comes primarily through a loan structure rather than a fully free grant. The application deadline for the construction funding cycle that would support 2027 projects is July 2026. He also noted the Department of Housing and Community Development (DHCD) Community Development Block Grant (CDBG) program as another option. This funding requires that at least 60% of the project area meet low-to-moderate income (LMI) criteria, which would likely apply to most of the Town of Pulaski. Unlike other programs, CDBG construction funding has rolling submission dates, but it requires construction-ready plans, meaning the town would have to finance engineering design work ahead of time or secure outside funding for that phase. He added that the town could potentially coordinate with the regional commission, which has collaborated successfully with Pulaski on previous projects. Following the presentation, Manager Day reflected on the scale of the infrastructure challenges facing the town. He acknowledged that over the past two years, the town has already completed approximately $38 million in upgrades to major infrastructure systems, including the water plant and raw water pump station. Despite that progress, significant work still remains. He noted that it is easy to question how infrastructure conditions deteriorated to this point, but he emphasized that credit should be given to past operators and staff who managed to keep aging systems functioning for decades. In many cases, equipment has continued operating well beyond its intended lifespan, which has effectively saved taxpayers money in the short term. However, the town has now reached the point where deferred maintenance and aging equipment can no longer be ignored. He characterized the situation as having “ridden the wheels off” the system and now needing to rebuild and modernize it. Manager Day expressed enthusiasm about addressing the project and highlighted his close collaboration with DEQ and other funding agencies. He noted that he would prefer to avoid heavy reliance on USDA Rural Development financing due to the associated requirements. He introduced Ryan Hendricks, CEO of Pepper’s Ferry Regional Wastewater Treatment Authority, who is present at the meeting. He praised Mr. Hendricks for leading a highly professional organization and expressed interest in bringing that same level of professionalism into Pulaski’s wastewater operations. The long-term vision, he explained, could involve making the town’s infrastructure attractive enough that Pepper’s Ferry might assist with operations or maintenance programs in the future. He suggested that highly technical systems like modern pump stations often benefit from management by specialized entities rather than relying solely on municipal staff. He also noted that political considerations can sometimes interfere with necessary rate increases required to maintain infrastructure. If political pressure prevents necessary rate adjustments, infrastructure maintenance can suffer. In contrast, having an outside professional entity manage operations could help ensure that technical and financial decisions are made with long-term sustainability in mind. Mr. Gross added further context about the age of the infrastructure. He explained that the main pump stations, 4A and 4B, were constructed over 40 years ago, while most mechanical equipment installed at such facilities is typically designed to last 20 to 30 years before major upgrades are required. Some of the equipment that recently failed, such as the grit removal systems, was already around 30 years old when it stopped functioning. He pointed out that as equipment ages, replacement parts become increasingly difficult to find, and in some cases are no longer manufactured at all. He noted that similar challenges are occurring across other town infrastructure systems, including the water treatment plant and other pump stations, where multiple aging components are reaching the end of their service life at the same time. Councilman Burchett asked for confirmation that the total estimated cost of the pump station projects is roughly $9.9 million, which Mr. Gross confirmed as an approximate figure. However, he emphasized that not all work must be completed immediately, though the expenditures will eventually be necessary whether undertaken now or later. Councilman Burchett then asked how much of that cost would ultimately fall on town taxpayers. Manager Day explained that the amount depends on the level of principal forgiveness or funding assistance the town can secure from agencies such as DEQ and the Virginia Department of Health. In some cases, funding programs may cover up to 30% of project costs, while in other situations there may be no forgiveness or even zero-interest loans instead. The final financial burden will depend heavily on the funding packages the town is able to secure. Another question was raised by Councilman Burchett regarding ongoing maintenance practices. He observed that the town’s current infrastructure issues appear to have developed partly due to insufficient maintenance over time and asks what percentage of system value should be set aside annually to prevent similar problems in the future. Mr. Gross recommended allocating at least 10% of infrastructure value per year toward maintenance and capital improvements if possible. Some years may require minimal spending, but maintaining a reserve allows the town to address major repairs when they arise. Manager Day added that the town is already preparing for approximately $7 million in distribution system upgrades and is waiting for award letters related to that funding. The pump station project would be an additional DEQ-funded initiative, but other funding routes, including congressional appropriations, could also be pursued for certain elements. He also stressed that pursuing funding does not mean the town must immediately assume the full $10 million in debt, but it is important to begin the process of identifying funding sources and preparing projects. He indicated that he will continue bringing information back to the council, including guidance on what constitutes a “shovel-ready project,” which is often required for grant or loan funding opportunities. Vice-Mayor Dawson noted that over the past year, the town has been confronted with numerous “have-to” projects, particularly related to water and sewer infrastructure. These projects involve high costs but are essential to maintaining regulatory compliance and system reliability. He emphasized that while the infrastructure improvements will be expensive, they are unavoidable. Every resident of the town will ultimately share in the financial burden of correcting the problems and ensuring that critical infrastructure is functional and safe. However, Vice-Mayor Dawson reassured the public that the town is committed to exploring every possible funding option to reduce that burden. This includes seeking principal forgiveness programs, favorable loan terms, and identifying tasks that can be handled in-house to lower project costs. The goal, as explained, is to position the town’s infrastructure to serve the community for the next 30 years while minimizing the financial impact on residents. A guest in attendance asked whether the proposed upgrades will accommodate the town’s recent and anticipated growth, including new apartments, school facilities, and other developments that will increase wastewater demand. Manager Day clarified that the current evaluation is focused strictly on restoring the existing pump stations to functional condition and ensuring compliance with regulatory agencies such as DEQ. The review does not yet account for future growth or increased demand from new developments. However, he noted that future planning will eventually need to address system expansion and increased capacity, especially as the town continues to grow. The current work is simply the first step in stabilizing the existing infrastructure. b. Calfee Community & Cultural Center Funding Request- Jill Williams, Executive Director, Calfee Community & Cultural Center Ms. Williams began by emphasizing the long-standing partnership between the Town of Pulaski and the Calfee Center. She explained that the town played a crucial role in securing the center’s original Community Development Block Grant (CDBG) planning grant and served as the grantee for both CDBG and Appalachian Regional Commission (ARC) grants during the first phase of construction. During the second phase of development, the town has continued serving as the sponsoring entity for both National Park Service and ARC grants. Additionally, the building itself is currently owned by the Pulaski Redevelopment and Housing Authority, with plans to eventually transfer ownership to the Calfee Center when appropriate. Ms. Williams stressed that the partnership goes beyond financial or administrative support. She shared several examples of the town’s practical assistance over the years, including providing three truckloads of used tires that were incorporated into the center’s playground, and assistance from the Public Works Department clearing the parking lot during a snowstorm so the center’s childcare facility could remain open. She also recounted how Public Works staff helped improve the appearance of the building’s front entrance by scraping and painting it before the center’s grand opening, ensuring the exterior matched the transformation inside. When a roof replacement grant was delayed, town staff even climbed onto the building and applied temporary repairs to extend the roof’s life until a permanent replacement could be completed. Ms. Williams continued by describing another instance in 2023, when rainy weather forced a volunteer event to move indoors into a building that still lacked electricity. The Fire Department stepped in and provided lighting, allowing volunteers to continue their work despite the challenging conditions. Ms. Williams continued highlighting the hands-on support the Town of Pulaski has provided to the Calfee Community and Cultural Center over the years. She recounted an incident when sewage backed up into the center’s kitchen and restrooms due to so-called “flushable” wipes clogging the line. After plumbers cleared the blockage, the situation left sewage in the front yard, and Ms. Williams initially believed she would have to clean it herself. Instead, the town’s Public Works Department arrived with specialized equipment and resolved the problem quickly and professionally. She says it was one of the moments she felt most grateful for the town’s support. She used this story to emphasize that the partnership between the Calfee Center and the town has always been practical and meaningful rather than symbolic. She expressed sincere appreciation to the Town Council, the Redevelopment and Housing Authority, the Public Works Department, the Fire Department, and several town staff members for consistently supporting the project and helping the organization succeed. After expressing gratitude, Ms. Williams transitioned to the main purpose of her presentation: requesting that the Town Council consider including direct financial support for the Calfee Center in the upcoming town budget. She noted that although the town has supported the center in many critical ways, including sponsorship of grants and ownership of the building through the Redevelopment and Housing Authority, it has never provided direct operating funding to the organization. Ms. Williams explained that the Calfee Center is often discussed in terms of historic preservation, childcare services, and community programming. However, she stressed that the center should also be recognized as a driver of economic development in Pulaski. Through a combination of federal, state, and private funding, the project has already brought $5.5 million in outside investment into the rehabilitation of the historic building. By the time the adaptive reuse project is complete, the total investment is expected to reach $9 million. She emphasized that these funds represent outside dollars brought directly into Pulaski and invested in a town- owned property. The Calfee Center currently employs 10 full-time staff members, all of whom are town residents, along with 12 part-time employees, most of whom live in Pulaski or elsewhere in the New River Valley. Ms. Williams noted that both staff and construction workers involved in the project spend money locally, particularly in downtown businesses, contributing to the town’s economy and sales tax base. Ms. Williams highlighted the center’s childcare program as a significant contribution to the local workforce. The center currently serves 31 children, which allows approximately 62 parents to participate in the workforce. Later in the year, the center plans to open two additional classrooms, which will more than double childcare capacity. The expansion will also include summer camp and after-school programs. Additional facilities scheduled to open later in the year include a museum, digital lab, and commercial shared-use kitchen. These programs are expected to support entrepreneurs, provide community services, and preserve Pulaski’s local history while bringing additional visitors and activity to the town. As these programs expand, Ms. Williams noted that operating costs and staffing needs will increase. She argued that the Calfee Center should be viewed not only as a cultural institution but also as workforce infrastructure, an employer, and an economic driver located within the Town of Pulaski. Ms. Williams formally asks the council to consider a $15,000 contribution to help offset operating costs at the Calfee Center. She explained that electricity bills have doubled compared to the previous year, and the requested funding would primarily help cover those rising utility expenses. She added that the organization would be flexible if the council preferred to designate the funds toward other operational needs. She also invited council members to tour the newly renovated spaces at the Calfee Center on March 20th at 9:00 a.m. Invitations had previously been sent to town and county officials, and several individuals had already confirmed their attendance. Ms. Williams offers to arrange alternate tour times for anyone unable to attend the scheduled visit. During a brief question from Vice- Mayor Dawson, Ms. Williams confirmed the requested amount of $15,000 and reiterated that the funding would significantly help manage operating costs as the center expands. Before concluding, Ms. Williams thanked Councilman Erickson for attending recent events at the Pulaski Theatre and acknowledged the presence of Calfee Center board leadership, Dr. Hickman, at the meeting. c. Economic Development Department Update- Shannon Ainsley, Town of Pulaski Economic Developer Ms. Ainsley began by emphasizing that the accomplishments she will discuss are the result of collaboration among town staff, organizations, and community partners, not the work of one individual. She explained that one of the department’s primary goals is to support both new and existing businesses. The department provides resources such as a checklist for starting a new business, evaluation tools for businesses considering relocation, and connections to local and regional support programs. The department also conducts business surveys to gauge the overall health of local businesses and identify potential issues early. By staying proactive, the town hopes to better support businesses and maintain economic stability. Ms. Ainsley highlighted collaboration with Pulaski on Main, Virginia Main Street, and Main Street America to identify opportunities for economic development in the downtown district. She thanked the council members who had participated in those sessions. She also stressed the importance of building relationships with businesses and developers, noting that strong connections often lead to opportunities when businesses are exploring new locations or partnerships. Through coordination with other departments, the Economic Development office has created a process that connects new business owners with town staff during the business license application process. This allows the town to establish relationships early and help businesses get off to a strong start. Ms. Ainsley also provided an update on Project Revitalize, an initiative focused on addressing blighted or unsafe properties. Working closely with Code Enforcement, the town has identified problematic properties and developed strategies for improvement. These efforts include speaking with property owners about their plans for redevelopment, connecting with developers who may be interested in revitalizing sites, and actively working to improve properties where possible. She noted that the town recently received encouraging news related to redevelopment opportunities, which she plans to share publicly soon. Another priority of the Economic Development Department is promoting positive developments within the town. Through social media updates and marketing campaigns, the town highlights progress and encourages residents and visitors to rediscover Pulaski. One example is the “Rediscover the Town of Pulaski” billboard on Route 99, which promotes local trails, new businesses such as the brewery, and recent housing developments. Ms. Ainsley also provided an update on the town’s Brownfields program, which involves identifying and assessing potentially contaminated properties for redevelopment using an EPA assessment grant. The town is currently working with contractors to begin property assessments and has applied for additional funding through the Virginia Department of Environmental Quality for the MADNOX site. Additionally, the department is developing a website page that will highlight successful Brownfields redevelopment projects within Pulaski. Ms. Ainsley noted that Pulaski has recently added 192 new housing units, which she says are having a positive impact on the town’s demographics. Property managers report that many residents are young professionals in their 20s and early 30s, which supports the local workforce and strengthens the town’s economy. She also highlighted the opening of Bealls, a clothing retailer that provides items such as shoes, belts, men’s clothing, and children’s apparel, products that residents previously had to leave town to purchase. Downtown revitalization continues as well. Ms. Ainsley reported that West Main Street now has 19 businesses operating within a relatively small stretch, representing significant growth compared to just a few years earlier. Ms. Ainsley concluded her update by reviewing several ongoing projects. One involves a partnership with Radford University, which has placed two interns at the Pulaski Theatre to help the organization develop bylaws, standard operating procedures, and other operational systems. The theater is also restructuring its board and plans to increase programming and events after a quieter period. The town is also working on a Round the Mountain mural grant project, which has been narrowed down to three finalist artists. One artist is currently being considered as the likely selection after reviewing design proposals. Another initiative is a Virginia Energy sub-grant focused on promoting energy efficiency for historic buildings. The grant will help provide resources for homeowners on how to improve energy efficiency in older homes. The Economic Development Authority (EDA) is also beginning discussions about incentive programs designed to attract businesses and encourage redevelopment projects within Pulaski. Finally, Ms. Ainsley shared an update about the Pulaski Marketplace, which is relocating from the train station area, where it has operated since around 2015, to Main Street. The move will better align the market with the town’s growing entertainment district between First Street and Main Street. She announced that construction on the new marketplace location will begin the following Monday, with the goal of launching the market in May 2026. Continuing her presentation, Ms. Ainsley provided an update on the town’s website communication tools, particularly the alert system that launched in July 2025. Since its launch, the town has sent out 327 alerts and currently has a 1.2% sign-up rate among residents. While that number may initially seem low, Ms. Ainsley explained that it is actually slightly higher than the average participation rate for similar local government alert systems, which typically average around 1%. She noted that even residents who have not signed up still receive important updates because alerts are also posted directly on the town’s website. Visitors to the website will see alerts displayed prominently at both the top and bottom of the homepage. These placements are used to communicate time-sensitive information such as weather alerts, snow removal updates, and changes to trash collection schedules. The system proved especially helpful during recent storms when the town needed to quickly share service updates with the public. Ms. Ainsley explained that the town’s updated website makes it easier for residents to find information such as event listings, meeting agendas, and the community calendar. Department pages are also easier to maintain, allowing staff to update information within the same day when needed. Another communication tool is the town’s quarterly newsletter. These newsletters are created through collaboration among various town departments and provide updates on projects, initiatives, and success stories occurring throughout the community. She also emphasized that town staff are continually seeking grant funding opportunities. The town works across departments to pursue funding for water and sewer infrastructure, economic development initiatives, recreation improvements, housing programs, and other community projects. Ms. Ainsley highlighted the importance of maintaining a presence in regional and statewide organizations. She explained that the Town of Pulaski participates in the Home Consortium and regularly attends meetings with regional economic development organizations through the New River Valley. She personally serves on several boards and community organizations, including Pulaski Proud, Pulaski On Main, Friends of Peak Creek, and the Pulaski Theatre board. In addition, the town has been invited to speak at the upcoming 12th Annual Livability in Action Regional Exchange about the benefits the town is seeing from its Main Street improvements. Ms. Ainsley also attended events hosted by the Virginia Economic Developers Association and stays in regular communication with Pulaski County Economic Development and economic development professionals from other regions and recently attended a national Brownfields Conference. Before concluding her update, Ms. Ainsley commented on the recent opening of the town’s brewery. She noted that the brewery opened the previous Friday and immediately created positive economic activity throughout the community. According to feedback from local businesses, restaurants across town were busy that evening, and at least one business reported experiencing its largest sales night since opening. Ms. Ainsley viewed this as evidence that new businesses can generate broader economic benefits for the entire community. She encouraged the town to continue building on this momentum in order to maintain positive economic growth. During the question period, Vice-Mayor Dawson asked about the mural project mentioned earlier. Ms. Ainsley confirmed that a location has already been selected, the side of the Fine Arts Center building, where it will be visible from Washington Avenue. He also asked whether there has been any recent activity regarding two prominent properties: the Dalton Building and the former School Board building. Ms. Ainsley explained that the old School Board building is currently on the market, but she is not aware of any active development plans. The Dalton Building is privately owned, and although there have been informal discussions about possible ideas for the property, no building permits have been submitted yet. Councilman Burchett also asked about design renderings for the new Pulaski Marketplace location. Ms. Ainsley stated she does not have them with her at the meeting but would be happy to share them. When asked about restroom facilities from Councilman Erickson, at the new site, she explained that portable units will be used during the first year of operation. Longer-term plans include constructing permanent restrooms near the nearby skate park, which would serve both the skate park and the marketplace. 10. Voting Items a. Resolution 2026-09 Re-Appointing Charles Underwood to the Town of Pulaski Redevelopment and Housing Authority The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson to adopt Resolution 2026-09. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye b. Resolution 2026-10 Appropriating Funds to the Town of Pulaski Senior Center The motion was made by Councilwoman Cope and seconded by Councilman Clark to adopt Resolution 2026-10. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye c. Resolution 2026-11 Appropriating Funds to the Town of Pulaski Volunteer Fire Service Expenditures Councilman Clark asked for a staff report. Manager Day reported that it was the annual allocation from Pulaski County to the volunteer fire service program for recruitment and retention. The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson to adopt Resolution 2026-11. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye d. Resolution 2026-12 Affirming the Town of Pulaski’s Commitment to the Second Amendment of the United States Constitution and Declaring the Town of Pulaski, Virginia a Second Amendment Supportive Community Manager Day clarified that the resolution should not be interpreted as the town refusing to enforce state laws. He explained that elected leaders and law enforcement officers have taken oaths to uphold both the United States Constitution and the Constitution of Virginia, and they will continue to enforce applicable laws. The resolution is intended as a public expression of support for Second Amendment rights rather than a rejection of state authority. Councilman Burchett then delivered prepared remarks emphasizing the importance of constitutional principles and describing the United States as a constitutional republic founded on the authority of the Constitution. He stated that the resolution represents the council’s support for the right of citizens to keep and bear arms and noted that many residents have expressed strong support for the measure. While acknowledging that the resolution is largely symbolic, he argued that symbolism can carry significant meaning and influence, citing examples such as national symbols and religious imagery. He concluded by stating his intention to strongly support the resolution and stand with other Virginians in defense of constitutional rights. Following the remarks, the Mayor read the full text of the resolution into the official record. The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt Resolution 2026-12. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye e. Resolution 2026-13 Resolution in Support of FY27 Community Project Funding Request for Project Revitalize- Phase One in the Town of Pulaski, Virginia Ms. Ainsley explained that the resolution is needed to strengthen the town’s grant application. Councilman Erickson asked whether the funding would require any local match. Ms. Ainsley confirmed that it is a grant and would not require the town to contribute matching funds. She also explained that the application timeline is extremely short due to the nature of congressional spending requests, which is why the council is considering the resolution during the current meeting. When asked about the requested funding amount from Vice-Mayor Dawson, Ms. Ainsley stated that the town is seeking approximately $1 million. The amount was determined after discussions with the offices of Congressman Morgan Griffith and Senator Mark Warner. She added that the town is hopeful the request will be successful. The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson to adopt Resolution 2026-13. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 11. Discussion- No new discussions were presented. 12. Public Comment Period a. Terrie Sternberg of North Washington Avenue provided an update on the cold weather emergency shelter that operated earlier in the winter with the permission of town leadership, including Mayor Collins and Manager Day. She explained that the shelter operated for 17 days, from January 24 through February 9. During that period, community volunteers contributed approximately 750 hours of service to support the shelter’s operations. The shelter served individuals experiencing homelessness or those seeking warmth during extreme winter temperatures. During the operation period, 40 different individuals visited the shelter during daytime hours for warmth or food. Daytime services were available on eight of the 17 days the overnight shelter operated. In total, the shelter provided 118 overnight bed stays and served 28 different individuals, averaging about seven guests per night. Ms. Sternberg shared that the experience demonstrated both the significant needs within the community and the generosity of local volunteers who stepped forward to help. Shelter guests were also referred to the New River Community Action Central Intake program if they wished to pursue housing assistance or other supportive services. She expressed hope that some of those individuals will follow up with the organization to move toward greater stability. She also explained that a debrief meeting was held after the shelter closed. The meeting included Pulaski County’s Director of Recovery and Prevention, Katie Thompson, Emergency Management representative Brad Wright, Manager Day, and others involved in the effort. The purpose of the meeting was to review the operation, discuss best practices, and identify potential improvements for future efforts. Before concluding, Ms. Sternberg thanked Councilman Erickson for personally volunteering time at the shelter, including staying overnight and assisting during daytime operations. b. Tom Underwood raised concerns about property conditions and parking issues in the town. Using an analogy, he compared improving certain aspects of the town while neglecting visible problems to “putting a diamond bracelet on a mangy dog.” Mr. Underwood pointed to several examples he believed negatively affect the town’s appearance, including trucks parked near a local business without license tags and damaged fencing material along a nearby property. He also referenced situations where multiple vehicles are stored on residential properties, suggesting that the town should address such issues more consistently. He emphasized that first impressions are important when people enter the town and believed the community should establish stronger standards for property maintenance and business appearances. According to Mr. Underwood, addressing these issues now could help avoid larger problems in the future, similar to infrastructure challenges the town currently faces with aging sewer systems. Mr. Underwood also raised concerns about downtown parking. While acknowledging that the addition of apartments and increased activity downtown are positive developments, he believed the available parking is insufficient when events occur at venues like the theater. He suggested the town consider demolishing certain underutilized buildings to create additional parking and requiring developers who build apartments to provide adequate parking for residents. He concluded by encouraging council members to continue thinking about long- term planning and the town’s overall vision. 13. Consent Agenda a. Consideration of February 17, 2026 Town Council Minutes The motion was made by Councilman Clark and seconded by Councilwoman Cope to adopt the minutes as written. Jeremy L. Clark- Aye G. Tyler Clontz- Absent Mayor Collins- Aye Sunshine N. Cope- Aye Steven W. Erickson- Aye Brooks R. Dawson- Aye Joel B. Burchett- Aye 14. Council Comments & Board Updates Councilman Clark noted that he drove around town during the weekend and observed a high level of activity, particularly following the opening of the new brewery. He agreed that while parking can be challenging, the increased activity is ultimately a positive sign for the community. He also echoed some of the concerns raised earlier about property conditions near certain businesses and stated that establishing clearer standards for properties may be necessary. Councilwoman Cope congratulated downtown businesses and expressed excitement about the level of activity the town experienced during the weekend. She acknowledged that parking can be limited but describes it as a “good problem to have,” since it reflects increased visitors who are supporting local restaurants, shops, and other businesses. Vice-Mayor Dawson shared a similar perspective, stating that in many communities, easy parking often indicates that little activity is taking place. While he agreed that parking should continue to be monitored and addressed when possible, he sees the current situation as a positive indicator of economic activity in town. He also addressed the earlier public comments about property conditions and code enforcement. He emphasized that the town’s code enforcement staff are actively working on a large number of cases and are highly engaged in addressing violations. He explained that code enforcement often involves lengthy processes, including inspections, follow-ups, and sometimes court proceedings, which can make resolving issues time-consuming. While acknowledging that significant work still remains, Vice-Mayor Dawson stressed that the department is actively pursuing improvements throughout the community. Councilman Erickson shared a personal observation from the weekend, noting that for the first time in years, he was not frustrated about difficulty finding parking downtown. Instead, the lack of available spaces reflected the large crowds attending activities around the brewery, pleasant weather, and an event at the Pulaski Theatre. He viewed this as an encouraging sign of growth and increased community engagement. He also referenced an example from a local business owner who recently hosted an event. After posting information about the event on social media, the business reportedly received multiple phone calls within minutes. The example illustrated how quickly community members respond to announcements and highlights the importance of effective communication and promotion for local events. Councilman Burchett reflected on the earlier concerns raised about property appearance. He explained that the town already has detailed codes addressing property maintenance, fencing, and other standards. However, enforcing those codes can be complicated and resource-intensive. He expressed hope that property owners will take pride in maintaining their properties without requiring strict enforcement actions. He noted that many property owners do not live locally, which can sometimes make improvements more difficult to address. Mayor Collins also responded to the discussion by acknowledging that while the town may still have areas that need improvement, progress is being made. He compared the town’s situation to “taking the dog to the groomer,” emphasizing that positive changes take time. To illustrate ongoing enforcement efforts, Mayor Collins shared recent monthly statistics from the town’s code enforcement officer, Carla Hodge. During the month, she opened 13 new property maintenance cases, investigated 25 complaints, conducted 28 follow-up inspections, and handled several violations involving vehicles, trash, and zoning issues. Additional actions included assisting with animal control cases, addressing agricultural violations, releasing property liens, and participating in professional meetings. He noted that these statistics demonstrate the amount of work being done behind the scenes to improve the town. He concluded by emphasizing that many visitors to Pulaski speak positively about the community, suggesting that residents themselves may sometimes overlook the town’s strengths. Mayor Collins acknowledged the concerns raised earlier during public comment. He explained that many issues take time to address and that municipal processes can move slowly due to legal requirements and procedural steps. While agreeing that there are visible problems in certain areas, he emphasized that the town is actively working to address them and gradually make improvements. Mr. Underwood raised a question about whether similar enforcement efforts have been applied to larger commercial properties, suggesting that it may sometimes appear that smaller residential properties are easier to pursue through enforcement actions. Manager Day responded that many complaints the town receives are cosmetic in nature, noting that roughly 95 percent of complaints relate to visible appearance issues, while the majority of infrastructure problems the town faces are not easily seen by the public. Manager Day also mentioned that letters related to properties along Route 11 had recently been sent out, explaining that the timing may appear delayed due to complicated historical circumstances surrounding those properties. In addition, he shared that discussions are underway about potentially purchasing property near the brewery to create additional parking, indicating that staff are actively considering solutions to the downtown parking shortage. While acknowledging the current parking challenges, Mayor Collins reiterated that increased demand for parking reflects economic activity and community growth. He even suggested that if development continues to increase, the town may eventually need to consider a parking garage. Though such a project may seem ambitious, he viewed it as a positive sign if the community reached that point because it would indicate strong business activity and increased visitors. 15. Manager’s Report Manager Day provided an update on a community gift card initiative that has been coordinated by town staff member Jackie Reed. The program involves local businesses donating gift cards from Food City that will be distributed to community members in need. He explained that the program began when GFL Environmental challenged other local businesses to contribute. GFL initially donated $500 in Food City gift cards, and several businesses quickly matched or exceeded the challenge. King Tire contributed $500, Cullip Services and Cullip Realty donated $1,000, and New River Medical Group added another $500. Through these contributions, the gift card giveaway has collected 25 gift cards valued at $100 each. These cards will be distributed to community members who are nominated by friends, family members, or other residents. The final selection process will be handled carefully to ensure fairness and avoid any appearance of political bias. He noted that the giveaway has generated excitement and appreciation throughout the community, as many recipients will likely be surprised and grateful for the support. Manager Day thanked the businesses that contributed and encouraged additional businesses to participate if they are able. He explained that the initiative is intended to directly benefit local residents and families by helping them with groceries and other essential expenses. He also reflected on the large number of projects currently underway in Pulaski. He noted that many of the projects discussed during the meeting represent ideas and initiatives that were first introduced when he began working for the town. Altogether, these projects represent more than $40 million in ongoing investments and improvements. He emphasized that the town still has significant work ahead, but believes the progress being made demonstrates forward momentum. Some projects focus on visible improvements such as beautification and downtown enhancements, while others involve larger infrastructure needs such as water and sewer improvements. Manager Day also discussed his positive working relationship with local businesses, including DCT Industrial. He explained that after a recent conversation with the company, they installed a new fence at one of their facilities. In response to the earlier comments about damaged fencing in another area, he indicated he will contact them again to address the issue. Throughout his remarks, Manager Day stressed that many concerns raised by residents are already being addressed behind the scenes. However, due to the complexity of government processes, progress can sometimes appear slower than residents expect. Councilman Erickson asked about the Route 11 letters mentioned earlier. Manager Day explained that there is a particular stretch of property along Route 11 that appears to need improvements. He acknowledged that building code enforcement often involves lengthy legal processes, including inspections, notices, and court proceedings. These procedures can take months before any visible results occur. He noted that the town has a highly capable and knowledgeable staff who are actively working on many issues simultaneously. While residents may sometimes question whether certain concerns are being addressed, he encouraged community members to reach out to town staff directly if they have questions. According to Manager Day, many residents would be surprised to learn how much work is already underway. He reiterated that the town is not ignoring these issues and that staff members are not complacent about addressing community concerns. 16. Reminder of Future Council Meeting a. March 17, 2026; Closed Session 6:00 p.m.; Open Session 7:00 p.m. 17. With no further business, the Mayor adjourned the meeting at 8:28 p.m.