HomeMy WebLinkAbout04-07-26 Council PacketAgenda
Town Council Meeting
Tuesday, April 7, 2026
6:00 p.m. Closed Session Council Chambers
1. Meeting Called to Order- Mayor Collins
2. Roll Call- Clerk of Council
3. Modification to Closed Session- Mayor Collins
4. Enter into Closed Session for the following items:
a. VA Code 2.2-3711 (A) 1 (1 item): Personnel
i. Appointments to Boards
6:10 p.m. Budget Work Session Council Chambers
7:00 p.m. Public Session Council Chambers
1. Certification of Closed Session- Mayor Collins
2. Pledge of Allegiance- Councilman Erickson
3. Invocation- Councilwoman Cope
4. Guests and Visitors - Mayor Collins
5. Modification to Public Session- Mayor Collins
6. Presentations
a. American Heart Association Heartsaver Hero Awards- Chief J. Conner, Town of
Pulaski Fire Department
b. Instill Mindfulness Budgeting Request- Regina Szerokman, Pulaski Leadership
Team Member, Instill Mindfulness
7. Voting Items
Reasonable accommodation will be provided for persons with disabilities, if requested.
a. Resolution 2026-14 Re-appointing Candidates to the Town of Pulaski, Virginia
Architecture Review Board and Pulaski Redevelopment and Housing Authority
b. Resolution 2026-15 Appointing Tyler McDaniel to the Town of Pulaski, Virginia
Architecture Review Board
8. Public Comment Period
(The Town Council welcomes your input. You may address the Council by completing a speaker’s
slip available at the door and giving it to the Clerk of Council prior to the meeting. At this time,
you may address Council on items that are not on the agenda. The limit is three (3) minutes for
each speaker.)
9. Consent Agenda (Voting)
a. Consideration of March 17, 2026 Town Council Minutes
10. Council Comments & Board Updates
11. Manager’s Report- Manager Day
12. Reminder of Future Council Meeting- Mayor Collins
a. April 21, 2026; Closed Session 6:00 p.m.; Open Session 7:00 p.m.
Presentation(s)
Information
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JULY AUGUST
SEPTEMBE
R
OCTOBE
R
NOVEMBE
R
DECEMBE
R JANUARY
FEBRUAR
Y MARCH
INCOME
Donations 6,300.00 800.00 600.00 1,500.00 25,250.00 6,000.00 1,250.00 400.00 45,250.00
Grants/Foundations 10,000.00 10,000.00
OAA-Regional 11,541.67 11,541.67 11,541.67 11,541.67 11,541.67 11,541.67 11,541.67 11,541.67 11,541.67
OAA-Local 4,166.67 4,166.67 4,166.67 4,166.67 4,166.67 4,166.67 4,166.67 4,166.67 4,166.67
One Care 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
Foundations 25,000.00 50,000.00 5,761.00 10,000.00
Fundraiser Events
Program Fees 100.00 1,000.00 600.00 100.00 2,300.00 100.00 100.00 100.00 6,000.00
Merchandise Sales 20.00 30.00 20.00 10.00
Other Revenue 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00
TOTAL Income $22,378.34 $52,758.34 $ 29,688.34 $70,058.34 $ 51,769.34 $ 24,578.34 $29,808.34 $ 18,968.34 $69,708.34
EXPENSE
Administrative 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00
Accounting Costs 200.00 200.00 200.00 200.00 6,600.00 200.00 200.00
Bank Charges & Fees 26.51 129.09 75.00 19.30 158.21 112.82 34.54 11.83 39.55
Board Development 100.00 30.00
Business Fees
Insurance 400.00 300.00 600.00 300.00 600.00
Job Supplies 25.00
Memberships 100.00 190.00 140.00 50.00
Nonprofit Fees 100.00
Office Supplies & Software 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00
Online expense 30.00 10.00 10.00 10.00 5.00 5.00 5.00 5.00 10.00
Postage 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00
Stationery 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00
Taxes & Licenses
Total Administrative 356.51$ 904.09$ 760.00$ 1,004.30$ 938.21$ 492.82$ 7,054.54$ 471.83$ 1,024.55$
Advertising & Marketing 100.00 100.00 100.00 100.00 300.00 100.00 100.00 100.00 100.00
Online presence 150.00 150.00 150.00 150.00 150.00 150.00 150.00 150.00 150.00
Printing 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00 65.00
Video production 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00
Total Advertising & Marketing 375.00$ 375.00$ 375.00$ 375.00$ 575.00$ 375.00$ 375.00$ 375.00$ 375.00$
Fundraising Costs 20.00 10.00 20.00 10.00 10.00 4,150.00
Meals/Meeting costs - Fundraising 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00
Total Fundraising Costs 45.00$ 65.00$ 55.00$ 45.00$ 65.00$ 55.00$ 55.00$ 4,195.00$ 45.00$
Payroll Expenses
Retirement 595.00 595.00 595.00 595.00 595.00 595.00 595.00 595.00 595.00
Telework Allowance 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00
Cell Phone Reimbursement 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00
Mileage-Staff 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
Wellness Benefits 625.00 625.00 625.00 625.00 625.00 625.00 625.00 625.00 625.00
Professional Development 625.00 625.00 625.00 625.00 625.00 625.00 625.00 625.00 625.00
Taxes 2,360.00 2,360.00 2,360.00 2,360.00 2,360.00 2,360.00 2,360.00 2,360.00 2,360.00
Wages 23,235.00 23,235.00 23,235.00 23,235.00 23,235.00 23,235.00 23,235.00 23,235.00 23,235.00
Total Payroll Expenses ##################28,665.00$ #########28,665.00$ 28,665.00$ #########28,665.00$ #########
Programs 250.00 120.00 110.00 100.00 170.00 1,620.00 170.00 170.00 170.00
Accommodation
Books/Research 35.00 35.00 35.00 35.00 35.00 35.00 35.00 35.00 35.00
Contractors-Programs 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00
Gifts 50.00
Meals/Meeting costs - Programs 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00
Mileage-Programs/Contractors 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00
Peer Recovery 100.00 10,150.00 10,150.00 430.00 8,130.00 700.00 1,200.00 1,000.00 100.00
Rent & Lease 1,900.00 1,900.00 1,900.00 1,900.00 1,900.00 1,900.00 1,900.00 1,900.00 1,900.00
Retreat expenses 1,800.00
Total Programs 2,545.00$ #########12,455.00$ 2,725.00$ 12,295.00$ 4,515.00$ 3,565.00$ 3,365.00$ 2,515.00$
Total Expenditures ##################42,310.00$ #########42,538.21$ 34,102.82$ #########37,071.83$ #########
Net Operating Revenue -$9,608.17 $10,284.25 -$12,621.66 $37,244.04 $9,231.13 -$9,524.48 -$9,906.20 -$18,103.49 $37,083.79
NOTES
APRIL MAY JUNE
2025-2026
BUDGET
2024-2025
PROJECTED
2023-2024
ACTUAL
2,250.00 12,500.00 3,600.00 105,700.00 95,000.00 93,559.00
20,000.00 131,700.00 85,250.00
Anticipated grants and foundation funding through OAA-NRVRC $138,500, OAA-
PC $50,000, OneCare $25,000 + $6,000 rollover, One Foundation $25,000,
Hemera Foundation $50,000
11,541.67 11,541.67 11,541.63 138,500.00
4,166.67 4,166.67 4,166.63 50,000.00
2,500.00 2,500.00 2,500.00 25,000.00
90,761.00
150.00 150.00 10,000.00 6,691.00
700.00 300.00 1,000.00 12,400.00 13,250.00 12,319.00 iSAT + retreats
130.00 40.00 250.00 250.00 447.00
250.00 250.00 250.00 3,000.00 -482.00
$21,558.34 $31,388.34 $23,098.26 ########## $ 250,200.00 $ 197,784.00
50.00 50.00 50.00 600.00 570.62
200.00 200.00 200.00 8,400.00 775.00 775.00
68.52 271.57 201.77 1,148.71 1,129.67 1,552.00
130.00 95.01 25.00
25.00 25.00 25.00 11.00
500.00 300.00 3,000.00 2,714.37 2,475.00
25.00 25.00
480.00 480.00 290.00
100.00 100.00 100.00
100.00 100.00 100.00 1,200.00 1,046.42 914.00
260.00 10.00 10.00 370.00 340.48 305.00
10.00 10.00 10.00 120.00 74.00 60.00
15.00 15.00 15.00 180.00 152.56 62.00
85.00 85.00 85.00 110.00
788.52$ 1,181.57$ 886.77$ 15,863.71$ 7,613.13$ 6,679.00$
100.00 300.00 100.00 1,600.00 11,162.31 7,250.00
Decrease due to no longer contracting with Aspire Marketing. Social Media &
Video Editting interns included in Payroll Expenses.
150.00 150.00 150.00 1,800.00 1,558.66 2,070.00
65.00 65.00 65.00 780.00 734.64 915.00
60.00 60.00 60.00 720.00 675.88 200.00
375.00$ 575.00$ 375.00$ 4,900.00$ 14,131.49$ $ 10,435.00
320.00 4,540.00 13,075.89 17,614.00
45.00 45.00 45.00 540.00 505.49 423.00
45.00$ 365.00$ 45.00$ 5,080.00$ 13,581.38$ $ 18,037.00
0.00
595.00 595.00 595.00 7,140.00 1,255.20
175.00 175.00 175.00 2,100.00 1,260.00
50.00 50.00 50.00 600.00 530.00
1,000.00 1,000.00 1,000.00 12,000.00 7,277.48 4,249.00 Increase due to having more full-time team members.
625.00 625.00 625.00 7,500.00
New expense line for wellness benefits - retreats, gym membership, counseling,
etc. $1,500 per full-time employee
625.00 625.00 625.00 7,500.00
New expense line for staff professional development expenses. $1,500 per full-
time employee
2,360.00 2,360.00 2,360.00 28,320.00 8,835.94 5,162.00
23,235.00 23,235.00 23,235.00 278,820.00 115,502.16 69,085.00
Executive Director, Managing Director, 3 full-time peer recover specialist roles, 2
Social Media interns, Inspire Coordinator, 2 peer-recovery specialist supervisee
500-hr roles
####################################134,660.78$ 78,496.00$
170.00 300.00 800.00 4,150.00 8,907.01 5,523.00
0.00 113.38
35.00 35.00 35.00 420.00 439.67 585.00
120.00 120.00 120.00 1,440.00 10,505.00 3,505.00
55.00 70.00 175.00 170.87
40.00 40.00 40.00 480.00 453.31
100.00 100.00 100.00 1,200.00 1,395.37 676.00
100.00 100.00 100.00 32,260.00 3,792.25 Peer Respite $8,100 - center furnishings
1,900.00 1,900.00 1,900.00 22,800.00 10,100.00 9,840.00 Expanding to rent two suites.
3,600.00 5,400.00 5,239.05 1,859.00 Expense dependent on retreats taking place.
6,120.00$ 2,665.00$ 3,095.00$ 68,325.00$ 41,115.91$ 21,988.00$
####################################211,102.69$ 135,635.00$
-$14,435.18 -$2,063.23 -$9,968.51 $7,612.29 39,097.31$ $62,149.00
Donations $105,700
Grants Income $304,260
OAA-Regional (secured)$138,500
OAA-Local (secured)$50,000
One Care (secured)$25,000
One Foundation (secured)$25,000
Hemera Foundation (secured)$50,000
LENZ Foundation (pending)$10,000
CE Richardson (pending)$5,760
Program Fees $12,400
Merchandise Sales $250
Other Revenue/Interest $3,000
TOTAL INCOME $425,610
2025-2026 Operating Budget
INCOME
Expenses
Statement of Financial Position
InStill Mindfulness
As of February 28, 2026
Cash Basis Tuesday, March 10, 2026 05:56 PM GMTZ 1/2
DISTRIBUTION ACCOUNT TOTAL
Assets
Current Assets
Bank Accounts
In-Kind Clearing 0.00
MS Money Market 71,172.44
NBB Checking 58,922.66
PayPal -9.98
Petty cash 129.00
Simply Free Business (9034)8,862.90
Total for Bank Accounts $139,077.02
Accounts Receivable
Accounts Receivable (A/R)0.00
Total for Accounts Receivable $0.00
Other Current Assets
Employee Advances 0.00
Inventory Asset 0.00
Investment -0.10
Merchandise 1,509.11
QuickBooks Tax Holding Account -256.90
Uncategorized Asset 85.00
Undeposited Funds -738.76
Total for Other Current Assets $598.35
Total for Current Assets $139,675.37
Total for Assets $139,675.37
Liabilities and Equity
Liabilities
Current Liabilities
Credit Cards
NBB Credit Card 528.83
Ramp -427.71
Total for Credit Cards $101.12
Other Current Liabilities
Deferred Revenue 0.00
Direct Deposit Payable 0.00
Payroll Clearing -23.86
Payroll Liabilities
Child Support 0.00
Federal Taxes (941/943/944)-973.97
thrivent SIMPLE IRA 0.00
VA Income Tax -418.90
Statement of Financial Position
InStill Mindfulness
As of February 28, 2026
Cash Basis Tuesday, March 10, 2026 05:56 PM GMTZ 2/2
DISTRIBUTION ACCOUNT TOTAL
Total for Payroll Liabilities -$1,392.87
Payroll Tax Payable 730.02
Total for Other Current Liabilities -$686.71
Total for Current Liabilities -$585.59
Total for Liabilities -$585.59
Equity
Retained Earnings 109,730.00
Net Income 30,530.96
Total for Equity $140,260.96
Total for Liabilities and Equity $139,675.37
Statement of Activity
InStill Mindfulness
July 1, 2025-February 28, 2026
Cash Basis Tuesday, March 10, 2026 05:56 PM GMTZ 1/2
DISTRIBUTION ACCOUNT TOTAL
Income
Donations
Businesses 6,427.21
Individuals 22,533.07
Total for Donations $28,960.28
Fundraiser Events 1,000.00
Grant Revenue 231,593.60
In-Kind Donation 586.62
Program fees 5,968.86
Sales of Product Revenue 20.00
Total for Income $268,129.36
Gross Profit $268,129.36
Expenses
Administrative $400.00
Accounting Costs 175.00
Bank Charges & Fees 434.02
Insurance 2,096.60
Meals/Meeting Costs 189.47
Office Supplies & Software 1,388.05
Postage 177.60
QuickBooks Payments Fees 30.55
Total for Administrative $4,891.29
Advertising & Marketing $192.02
Online presence 899.07
Promotion 475.36
Total for Advertising & Marketing $1,566.45
Ask My Accountant 1,670.09
Fundraising Costs $1,366.51
Meals/Meeting costs - Fundraising 174.22
Total for Fundraising Costs $1,540.73
Payroll Expenses
Company Contributions
Retirement 2,619.83
Total for Company Contributions $2,619.83
Professional Development 1,221.40
Reimbursements $150.00
Mileage-Staff 7,514.34
Total for Reimbursements $7,664.34
Taxes 11,934.45
Statement of Activity
InStill Mindfulness
July 1, 2025-February 28, 2026
Cash Basis Tuesday, March 10, 2026 05:56 PM GMTZ 2/2
DISTRIBUTION ACCOUNT TOTAL
Wages 138,540.23
Total for Payroll Expenses $161,980.25
Programs $1,655.80
Books/Research 358.49
Center for Wellbeing $904.70
Rent & Lease 15,200.00
Total for Center for Wellbeing $16,104.70
Childcare 213.50
Contractors-Programs 1,240.00
Meals/Meeting costs - Programs 25.86
Mileage-Programs/Contractors 316.59
Peer Recovery $1,678.63
Food Assistance 1,367.33
Housing Assistance 37,405.66
Peer Reentry 927.55
Peer Support Specialist Costs 2,162.80
Personal Care & Health Assistance 379.37
Transportation Assistance 991.77
Total for Peer Recovery $44,913.11
Teaching expenses 5.04
Travel 1.00
Total for Programs $64,834.09
Unapplied Cash Bill Payment Expenditure 0.00
VOL - Info Only 586.62
Wellness Benefits 2,113.16
Total for Expenses $239,182.68
Net Operating Income $28,946.68
Other Income
Dividends 1,584.28
Total for Other Income $1,584.28
Net Other Income $1,584.28
Net Income $30,530.96
Life Support
BYLAWS
ARTICLE I
NAME
1.01 Name. The name of this Corporation shall be Life Support. The business of the
Corporation may also be conducted as Life Support.
1.02 Name Change. The Corporation may, at its pleasure, change its name by vote of a
majority of the Board of Directors. Any such name change shall be done by filing notice of the
use of an assumed name by the Corporation or by amendment to the Bylaws of the Corporation
and the Articles of Incorporation with the State.
ARTICLE II
PURPOSES AND POWERS
2.01 Purpose. This Corporation’s purpose is to bring mindfulness to every public
institution and workplace in southwest Virginia.
2.02 Powers. The Corporation shall have the power, directly or indirectly, alone or in
conjunction or cooperation with others, to do any and all lawful acts which may be necessary or
convenient to affect the charitable purposes, for which the Corporation is organized, and to aid or
assist other organizations or persons whose activities further accomplish, foster, or attain such
purposes. The powers of the Corporation shall include, but not be limited to, the acceptance of
contributions from the public and private sectors, whether financial or in-kind contributions.
2.03 Nonprofit Status and Exempt Activities Limitation.
(a) Nonprofit Legal Status. The Corporation is a Virginia nonprofit public
benefit organization, recognized as tax exempt under Section 501(c)(3) of the
United States Internal Revenue Code.
(b) Exempt Activities Limitation. Notwithstanding any other provision of these
Bylaws, no Director, Officer, employee, or representative of this Corporation
shall take any action or carry on any activity by or on behalf of the
Corporation not permitted to be taken or carried on by an organization exempt
under Section 501(c)(3) of the Internal Revenue Code as it now exists or may
be amended, or by an organization contributions to which are deductible under
Section 170(c)(2) of such Code and Regulations as it now exists or may be
amended. No part of the net earnings of the Corporation shall inure to the
benefit or be distributable to any Director, Officer, or other private person,
except that the Corporation shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in the Articles of
Incorporation and these Bylaws.
(c) Distribution Upon Dissolution. Upon the dissolution of the organization,
assets shall be distributed for one or more exempt purposes within the
meaning of section 501(c)(3) of the Internal Revenue Code or corresponding
section of any federal tax code, or shall be distributed to the federal
government or to a state or local government, for a public purpose. Any assets
not disposed of shall be disposed of by the District Court of the county in
which the principal office of the organization is then located, exclusively for
such purposes or to such organization or organizations, as said court shall
determine, which are organized and operated exclusively for such purposes.
ARTICLE III
BOARD OF DIRECTORS
3.01 Number of Directors. The Corporation shall have a Board of Directors consisting
of at least 5 Directors and no more than 15 Directors. Within these limits, the Board may
increase or decrease the number of Directors serving on the Board, including for the purpose of
staggering the terms of Directors, to have approximately one-third of the Board elected each
year.
3.02 Powers. Except as otherwise provided by law, all corporate powers are exercised by
or under the authority of the Board and the affairs of the Corporation are managed under the
direction of the Board.
3.03 Terms. All Directors will be elected to serve three-year terms; provided, however,
that the term may be extended until a successor has been elected. Directors may serve a
maximum of three three-year terms in succession, plus time served to fill a vacancy or a term of
less than three years.
Board Terms begin January 1st and end December 31st. Board Elections are held in November.
3.04 Vacancies. The Board of Directors may fill vacancies due to resignation, death, or
removal of a Director or may appoint new Directors to fill a previously unfilled Board position
for the balance of the term, subject to the maximum number of Directors under these Bylaws.
3.05 Removal of Directors. A Director may be removed by a majority vote of the Board
of Directors then in office if a Director is absent and unexcused from two or more meetings of
the Board of Directors in a twelve month period. The Board Chair is empowered to excuse
Directors from attendance for a reason deemed adequate by the Board Chair.
3.06 Board of Directors Meetings.
(a) Regular Meetings. The Board of Directors shall have a minimum of nine (9)
regular meetings each calendar year at times and places fixed by the Board.
Regular meetings of the Board may be held without further notice; however
the Board Chair or Executive Director shall use best efforts to send an
electronic or written reminder of regular meetings a minimum of fourteen
days before the meeting.
(b) Special Meetings. Special meetings of the Board may be called by the Chair,
or by any two Directors. A special meeting must be preceded by at least 7
days’ notice to each Director of the date, time, and place, but not the purpose,
of the meeting.
(c) Notice of Board Meetings. Notice of a regular or special meeting must be
given to each Director either personally or by U.S. mail or e-mail at his or her
address as shown by the records of the Corporation. If e-mailed, a notice shall
be deemed delivered when an electronic notice of delivery is returned to the
sender of the notice. If mailed, a notice shall be deemed delivered at the
earliest of (i) five days after deposited in the mail, addressed to the Director,
with postage prepaid, (ii) the date shown on the return receipt if sent by
registered or certified mail and the receipt is signed by or on behalf of the
Director, or (iii) the date received.
(d) Special Notice Provisions. If a purpose of the meeting is to consider (i) an
amendment to the Articles of Incorporation, (ii) a plan of merger, (iii) the sale,
lease, exchange, or disposition of all or substantially all of the Corporation’s
property, or (iv) the dissolution of the Corporation, then a notice must be
given to each Director at least fourteen (14) days before the meeting stating
the purpose, and the notice must be accompanied by a copy of or summary of
the proposed amendment, plan of merger, transaction for the disposition of
property, or proposed dissolution.
(e) Waiver of Notice. Any Director may waive notice of any meeting, in
accordance with Virginia law.
3.07 Manner of Acting.
(a) Quorum. A majority of the Directors in office immediately before a meeting
shall constitute a quorum for the transaction of business at that meeting of the
Board.
(b) Vote. The act of the majority of the voting Directors present at a meeting at
which a quorum is present shall be the act of the Board, unless otherwise
specified in these Bylaws or required by law. Each Director shall have one
vote.
(c) No Proxy Voting. Directors may not vote or sign Board resolutions or
consents by proxy.
(d) Participation. Directors may participate in a regular or special meeting
through the use of any means of communication by which all Directors
participating may simultaneously hear each other during the meeting,
including in person, over the internet, or by telephonic conference call.
3.08 Action Without Meeting. Any action required or permitted to be taken at a meeting
of the Board may be taken without a meeting in the following manner. The Chair may send out a
request to vote via email to all of the Directors entitled to vote with respect to the subject matter
thereof. The Chair will allow seven (7) days to ensure Directors have the opportunity to view the
email request and respond accordingly. At which time the emailed votes will be counted. Such
consent shall have the same effect as a majority. Email records will be maintained by the Board
Chair.
3.09 Annual Corporate Board Meeting and Election of Board Officers. The Board
shall elect Board Officers at the Annual Corporate Meeting, held in November, unless the
election of Board Officers is delayed by the Board.
ARTICLE IV
OFFICERS
4.01 Board Officers. The Board Officers of the Corporation shall be a Board Chair,
Secretary, and Treasurer, and may have a Vice Chair; all of whom shall be chosen by, and serve
at the pleasure of, the Board of Directors. Each Board Officer shall have the authority and shall
perform the duties set forth in these Bylaws or by resolution of the Board or by direction of an
Officer authorized by the Board to prescribe the duties and authority of other Officers. The
Board may also appoint additional Vice Chairs and such other Officers as it deems expedient for
the proper conduct of the business of the Corporation, each of whom shall have such authority
and shall perform such duties as the Board of Directors may determine. One person may hold
two or more Board offices, but no Board Officer may act in more than one capacity where action
of two or more Officers is required.
4.02 Term of Office. Each Board Officer shall serve a one-year term of office and may
not serve more than three consecutive terms of office. Unless elected to fill a vacancy in an
Officer position, each Board Officer’s term of office shall begin upon the adjournment of the
Annual Corporate Board Meeting at which elected and shall end upon the adjournment of the
Annual Corporate Board Meeting during which a successor is elected.
4.03 Removal and Resignation. The Board of Directors may remove an Officer at any
time, with or without cause. Any Officer may resign at any time by giving written notice to the
Corporation without prejudice to the rights, if any, of the Corporation under any contract to
which the Officer is a party. Any resignation shall take effect at the date of the receipt of the
notice or at any later time specified in the notice, unless otherwise specified in the notice. The
acceptance of the resignation shall not be necessary to make it effective.
4.04 Board Chair. The Board Chair shall be the Chief Volunteer Officer of the
Corporation. The Board Chair shall lead the Board of Directors in performing its duties and
responsibilities, including, if present, presiding at all meetings of the Board of Directors, and
shall perform all other duties incident to the office or properly required by the Board of
Directors.
4.05 Vice Chair. In the absence or disability of the Board Chair, the ranking Vice Chair
or Vice Chair designated by the Board of Directors shall perform the duties of the Board Chair.
When so acting, the Vice Chair shall have all the powers of and be subject to all the restrictions
upon the Board Chair. The Vice Chairs shall have such other powers and perform such other
duties prescribed for them by the Board of Directors or the Board Chair. The Vice Chair or
ranking Vice Chair designated by the Board shall normally accede to the office of Board Chair
upon the completion of the Board Chair’s term of office.
4.06 Secretary. The Secretary shall keep or cause to be kept a book of minutes of all
meetings and actions of Directors and committees of Directors. The minutes of each meeting
shall state the time and place that it was held and such other information as shall be necessary to
determine the actions taken and whether the meeting was held in accordance with the law and
these Bylaws. The Secretary shall cause notice to be given of all meetings of Members, Directors
and committees as required by the Bylaws. The Secretary shall have such other powers and
perform such other duties as may be prescribed by the Board of Directors or the Board Chair.
The Secretary may appoint, with approval of the Board, a member of the staff to assist in
performance of all or part of the duties of the Secretary.
4.07 Treasurer. The Treasurer shall be the lead Director for oversight of the financial
condition and affairs of the Corporation. The Treasurer shall oversee and keep the Board
informed of the financial condition of the Corporation and of audit or financial review results. In
conjunction with the Executive Director or other staff or Officers with responsibility for
maintaining the financial records of the Corporation, the Treasurer shall oversee budget
preparation and shall ensure that appropriate financial reports, including an account of major
transactions and the financial condition of the Corporation, are made available to the Board of
Directors on a timely basis or as may be required by the Board of Directors. The Treasurer shall
perform all duties properly required by the Board of Directors or the Board Chair. The Treasurer
may appoint, with approval of the Board, a qualified fiscal agent or member of the staff to assist
in performance of all or part of the duties of the Treasurer.
4.08 Compensation for Board Service. Directors shall receive no compensation for
carrying out their duties as Directors. The Board may adopt policies providing for reasonable
reimbursement of Directors for expenses incurred in conjunction with carrying out Board
responsibilities.
4.09 Compensation for Professional Services by Directors. Directors are not restricted
from being remunerated for professional services provided to the Corporation. Such
remuneration shall be reasonable and fair to the Corporation and must be reviewed and approved
in accordance with the Board Ethics policy and state law.
4.10 Executive Director and Non-Director Officers: The Executive Director shall be a
non-voting Officer of the Corporation, appointed by the Board. If the Executive Director resigns
as an Officer of the Corporation, he or she may no longer serve as Executive Director. The Board
of Directors may designate additional Officer positions of the Corporation and may appoint and
assign duties to other non-director Officers of the Corporation.
4.11 Board Committees: Ad Hoc committees may be formed by the Board to address
specific tasks. Members of these committees may be Directors, Advisory Team members, and
may include members of the community at large. Ad Hoc committees will be dissolved once the
task is completed.
ARTICLE V
EXECUTIVE DIRECTOR AND STAFF
5.01 Appointment. The Board of Directors may appoint an Executive Director as the
chief executive officer of the Corporation. The Executive Director will hold office at the will of
the Board and shall report directly to the Board.
5.02 Duties. The Executive Director shall be responsible for administrative management
of the Corporation, with general and active supervision over the property, business and affairs of
the Corporation. The Executive Director shall carry out the policies and programs of the
Corporation and perform duties as directed by the Board, subject to oversight by the Board and
the Executive Committee.
ARTICLE VI
FISCAL YEAR
6.01 The fiscal year of the corporation shall commence on July 1 of each year and end on
June 30.
ARTICLE VII
CONTRACTS, CHECKS, LOANS, INDEMNIFICATION AND RELATED MATTERS
7.01 Contracts and other Writings. Except as otherwise provided by resolution of the
Board or Board policy, all contracts, deeds, leases, mortgages, grants, and other agreements of
the Corporation shall be executed on its behalf by the Executive Director, the Chair, or other
persons to whom the Corporation has delegated authority to execute such documents in
accordance with policies approved by the Board.
7.02 Checks, Drafts. All checks, drafts, or other orders for payment of money, notes, or
other evidence of indebtedness issued in the name of the Corporation, shall be signed by such
Officer or Officers, agent or agents, of the Corporation and in such manner as shall from time to
time be determined by resolution of the Board.
7.03 Deposits. All funds of the Corporation not otherwise employed shall be deposited
from time to time to the credit of the Corporation in such banks, trust companies, or other
depository as the Board or a designated Committee of the Board may select.
7.04 Loans. No loans shall be contracted on behalf of the Corporation and no evidence of
indebtedness shall be issued in its name unless authorized by resolution of the Board. Such
authority may be general or confined to specific instances.
7.05 Indemnification. The Foundation may purchase and maintain insurance on behalf
of any person who is or was a Trustee, officer, employee, or agent of the Foundation, or who is
or was serving at the request of the Foundation as a director, trustee, officer, employee, or agent
of another corporation, partnership, joint venture, trust, or other enterprise, against any liability
asserted against him or her and incurred by him or her in any such capacity, or arising out of his
or her status as such, whether or not the Foundation would have the power to indemnify him or
her against such liability under Virginia law.
ARTICLE VIII
MISCELLANEOUS
8.01 Books and Records. The Corporation shall keep correct and complete books and
records of account and shall keep minutes of the proceedings of all meetings of its Board of
Directors, a record of all actions taken by the Board of Directors without a meeting, and a record
of all actions taken by committees of the board.
8.02 Conflict of Interest. The Board shall adopt and periodically review a conflict of
interest policy to protect the Corporation's interest when it is contemplating any transaction or
arrangement which may benefit any Director, Officer, employee, or member of a Committee
with Board-delegated powers.
8.03. Actions Regarding Membership and Ownership Interests. The Board shall
exercise membership powers and ownership interests, if any, either by Board action in
accordance with these Bylaws or by delegation of authority to act for the Corporation to the
Executive Committee or Executive Director or his or her designees.
8.04 Amendments. These Bylaws may be amended, altered, repealed, or restated by a
vote of the majority of the Board of Directors.
CERTIFICATE OF ADOPTION OF BYLAWS
I do hereby certify that the above Bylaws of Life Support were approved by the Board of
Directors on ______________ , and do now constitute a complete copy of the Bylaws of the
Corporation.
__________________________________________
Secretary of the Corporation
Dated: ____________________________________
Voting Items
RESOLUTION 2026- 14
Resolution Re-Appointing Candidates to the
Town of Pulaski, Virginia Architecture Review Board
and Pulaski Redevelopment and Housing Authority
WHEREAS, the Town Council has determined that it is in the general interest of the residents to
the Town of Pulaski to maintain full representation on the various agencies, authorities, and
boards of which the town is a member; and,
WHEREAS, the Town of Pulaski’s Architecture Review Board and Pulaski Redevelopment and
Housing Authority has vacancies and residents desiring to reappoint and serve; and,
NOW, THEREFORE be it RESOLVED, by the Town Council of the Town of Pulaski,
Virginia sitting in regular session this 7th day of April 2026 that the following persons are re-
appointed to the boards for the terms as indicated below.
This resolution is effective upon adoption and is hereby adopted on this 7th day of April, 2026 by
the duly recorded vote of the Town Council of Pulaski, Virginia as follows:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett-
Mayor Collins-
TOWN OF PULASKI, VIRGINIA
______________________________
W. Shannon Collins
Mayor
ATTEST
______________________________
Olivia C. Hale
Clerk of Council
Appointee Entity Start of Term Expiration of Term
Janet Hanks Architecture Review Board 03/15/2026 03/14/2030
Cathy Stripling Architecture Review Board 04/05/2026 04/04/2030
Terry Hale Sr. Pulaski Redevelopment and
Housing Authority
04/03/2026 04/02/2030
RESOLUTION 2026- 15
Resolution Appointing Tyler McDaniel to the
Town of Pulaski, Virginia Architecture Review Board
WHEREAS, the Town Council has determined that it is in the general interest of the residents to
the Town of Pulaski to maintain full representation on the various agencies, authorities, and
boards of which the town is a member; and,
WHEREAS, the Town of Pulaski’s Architecture Review Board has a vacancy and a resident
desiring to appoint and serve; and,
NOW, THEREFORE be it RESOLVED, by the Town Council of the Town of Pulaski,
Virginia sitting in regular session this 7th day of April 2026 that the following person is
appointed to the board for the term as indicated below.
This resolution is effective upon adoption and is hereby adopted on this 7th day of April, 2026 by
the duly recorded vote of the Town Council of Pulaski, Virginia as follows:
Jeremy L. Clark- G. Tyler Clontz-
Sunshine N. Cope- Steven W. Erickson-
Brooks R. Dawson- Joel B. Burchett-
Mayor Collins-
TOWN OF PULASKI, VIRGINIA
______________________________
W. Shannon Collins
Mayor
ATTEST
______________________________
Olivia C. Hale
Clerk of Council
Appointee Entity Start of Term Expiration of Term
Tyler McDaniel Architecture Review Board 04/07/2026 04/06/2030
Consent Agenda
Town Council Meeting Minutes
March 17, 2026
1. The Mayor called the meeting to order at 6:01 p.m. and asked for a roll call.
Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye
Sunshine N. Cope- Absent Steven W. Erickson- Absent
Brooks R. Dawson- Aye Joel B. Burchett- Aye
2. Modification to Closed Session- No modifications were made.
3. The Mayor asked for a motion to enter into Closed Session to discuss the following
items:
a. VA Code 2.2-3711 (A) 1 (1 item): Personnel
i. Appointments to Boards
b. VA Code 2.2-3711 (A) 29 (1 item): Contract Negotiations
i. Calfee Community and Cultural Center
c. VA Code 2.2-3711 (A) 8 (1 item): Consultation with Legal Counsel
i. Worrell vs. Town of Pulaski
The motion was made by Councilman Clontz and seconded by Councilman Clark.
Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye
Sunshine N. Cope- Absent Steven W. Erickson- Absent
Brooks R. Dawson- Aye Joel B. Burchett- Aye
The following councilmembers and staff entered into Closed Session: Councilman Clark,
Vice-Mayor Dawson, Councilman Clontz, Councilman Burchett, Mayor Collins, Human
Resources, Jackie Reid, Town Attorney, Andrew McBride, and Clerk of Council, Ms.
Hale.
Councilman Erickson joined the Closed Session at 6:12 p.m.
7:00 p.m. Open Session
4. Certification of Closed Session- The Mayor asked for a motion to certify that only the
following items were discussed during Closed Session:
a. VA Code 2.2-3711 (A) 1 (1 item): Personnel
i. Appointments to Boards
b. VA Code 2.2-3711 (A) 29 (1 item): Contract Negotiations
i. Calfee Community and Cultural Center
c. VA Code 2.2-3711 (A) 8 (1 item): Consultation with Legal Counsel
i. Worrell vs. Town of Pulaski
The motion was made by Councilman Clark and seconded by Vice-Mayor Dawson.
Jeremy L. Clark- Aye G. Tyler Clontz- Aye Mayor Collins- Aye
Sunshine N. Cope- Absent Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
5. Councilman Clontz led the audience in the Pledge of Allegiance.
6. Councilman Clark gave the invocation.
7. The Mayor welcomed all in attendance and those viewing online.
8. Modification to Public Session- No modifications were made.
9. Presentations
a. Zoning Amendment, Rural Residential- Steve Semones, Senior Director, Land
Development, Westwood
Mr. Semones, Senior Director of Land Development with Westwood (formerly
Balzer & Associates), presented an introductory overview of a proposed zoning
text amendment. He began by briefly updating the council on progress related to a
separate 170-acre development project, noting that initial phase plans are
underway.
He explained that the purpose of his presentation is to preview a forthcoming
public hearing regarding a proposed amendment to the Rural Residential (RR)
zoning district. The amendment would permit the establishment of permanent
farm stores, which are currently not permitted under existing zoning regulations.
Mr. Semones outlined the reasoning behind the proposal, noting that the Town of
Pulaski lacks an agricultural zoning district, which is somewhat unusual
compared to other localities in Virginia. While many towns retain agricultural
zoning as a legacy designation, Pulaski does not; therefore, the Rural Residential
district is the closest fit for accommodating agricultural-related uses, such as farm
stands.
Currently, the zoning code allows only temporary farm stands, such as mobile or
trailer-based setups. The proposed amendment would introduce language
permitting permanent structures. He explained that the draft amendment, included
in the council’s packet, highlights proposed changes in blue text and is intended to
align with the town’s comfort level regarding agricultural uses while supporting
local economic opportunities.
The proposed zoning changes address several regulatory aspects, including the
origin of goods sold, building size limitations, setbacks, and parking
requirements. In determining acceptable sourcing distances, the proposal mirrors
existing rules used for the town’s farmers market vendors, allowing goods from
within a defined regional radius.
Mr. Semones also referenced updates to Article 5 of the development regulations
to ensure consistency with parking standards. Additionally, he provided a GIS
map showing the limited areas currently zoned as Rural Residential, primarily
located in the southeastern portion of town. He noted that the property prompting
this proposal is actually on the north side, meaning a rezoning request would
likely follow if the amendment is approved.
During the council discussion, Councilman Burchett expressed immediate
reservations about the proposal. He stated that he was not expecting to consider a
farm store and is not currently convinced it is appropriate. He highlighted
concerns from residents in the affected area, noting that some have lived there for
decades and invested significantly in maintaining the character of their R1-zoned
neighborhood. He emphasized his duty to uphold existing laws and represent
constituent interests, indicating opposition unless persuaded otherwise.
Vice-Mayor Dawson asked several technical questions about the proposed
amendment. One question addressed the origin of goods requirement, specifically
the 75-mile radius, which Mr. Semones confirmed is based on existing farmers’
market standards. Another question concerned the proposed 4,000-square-foot
building size, which is noted to be smaller than similar allowances in other
localities (often up to 5,000 square feet), though the council input could adjust
this figure.
Additional discussion focused on parking regulations, including a possible
typographical error in the ordinance reference and clarification on how parking
surface requirements would apply. Mr. Semones explained that exceptions are
included for farm markets to allow more flexible surface materials unless a certain
number of spaces is exceeded. Questions about required parking quantities for
such a use remain unresolved at this stage.
Mr. Semones concluded by reiterating that this is an initial briefing and that
formal applications and public hearings will follow.
10. Discussions
a. Virginia Department of Emergency Management Update- Austin Painter, Project
Engineer, Town of Pulaski Engineering Department
Mr. Painter provided an update on funding received through FEMA and the
Virginia Department of Emergency Management (VDEM) following recent
natural disasters, including Hurricane Helene and subsequent February flooding.
He explained that the town has submitted and received multiple funding
allocations to cover emergency response costs. For Hurricane Helene, one project
(Project 295) provided $22,661.28 to cover generator usage and employee labor at
the water filtration plant and raw water systems. Another project (Project 104)
awarded $59,242 to address increased flow issues at the 4A pump station, which
required emergency repairs and additional staff time.
He then began outlining funding related to the February flooding, noting that one
contract provided $43,121.44 to cover associated expenses, including employee
time, with further details to follow in the continuation of the report.
Mr. Painter continued detailing funding received in response to the February
flooding. He explained that approximately one foot of standing water entered the
municipal building’s basement, and the $43,000 allocation covered both physical
damages and employee labor associated with response and cleanup efforts.
An additional contract provided $50,585.61 to address further flood-related
damages. These include washouts along Dora Trail and damage to infrastructure
at the bike park, such as displaced gravel, dirt, and fixtures. These funds are
intended to reimburse the town for both repair costs and associated labor.
In total, the town has secured $152,949.05 in confirmed funding from federal and
state sources across all contracts discussed. Additionally, one FEMA mitigation
project remains pending, which would fund preventative improvements to the
municipal basement to reduce the risk of future flooding. This anticipated award
is estimated at approximately $50,000. If approved, the total funding received and
expected would reach around $200,000. Mr. Painter concluded by offering to
answer questions, though none were raised, and council members expressed
appreciation for the update.
11. Public Comment Period- No speakers were present.
12. Consent Agenda
a. Consideration of March 3, 2026 Town Council Minutes
The motion was made by Councilman Clark and seconded by Vice-Mayor
Dawson to adopt the minutes as written.
Jeremy L. Clark- Aye G. Tyler Clontz- Abstained Mayor Collins- Aye
Sunshine N. Cope- Absent Steven W. Erickson- Aye
Brooks R. Dawson- Aye Joel B. Burchett- Aye
13. Council Comments & Board Updates
Councilman Clark commended the Public Works Department for effectively handling
numerous recent water main breaks, acknowledging their strong performance under
challenging conditions.
Vice-Mayor Dawson revisited the earlier discussion regarding proposed changes to the
Rural Residential (RR1) zoning district. He emphasized the importance of distinguishing
between two separate issues: first, whether the zoning ordinance itself should be amended
to allow uses like farm stores, and second, whether a specific property should be rezoned.
He stressed that these are fundamentally different decisions and should be evaluated
independently. He further noted that any rezoning consideration must involve input from
adjacent property owners to assess community impact.
Vice-Mayor Dawson also inquired about upcoming Easter events. Ms. Reid confirmed
that an Easter event is scheduled for Saturday, March 28, from 11:00 a.m. to 12:30 p.m.,
in partnership with the Ruritans. The event will include door prizes, a large number of
filled plastic eggs prepared by the Senior Center, and refreshments such as hot cocoa and
coffee, with sponsorship support from GFL. Ms. Reid indicated that preparations are well
in hand and no additional support is currently needed.
Councilman Erickson agreed with earlier remarks by Vice-Mayor Dawson, distinguishing
zoning text amendments from specific rezoning cases. He reiterated that the proposed
changes are intended to refine and clarify zoning definitions rather than benefit a single
property owner.
He also raised concerns about potholes, noting that recent weather has caused significant
road deterioration. He specifically mentioned large potholes on Bob White Boulevard,
which have already been reported.
Councilman Burchett responded to earlier comments by clarifying his concerns about the
potential implications of the farm store proposal. He explained that the term “farm store,”
introduced by the presenter, could involve rezoning property currently designated as R1
and surrounded by residential homes. He stressed the importance of transparency and
informing residents about possible future proposals that could affect their neighborhoods.
He noted that while discussions are still preliminary, the public should be aware that such
proposals may come forward for consideration, potentially involving votes and further
deliberation. He underscored his responsibility to keep constituents informed, even
though he does not yet have enough information to support or oppose a specific rezoning
action.
Mayor Collins added that zoning decisions will ultimately be handled on a case-by-case
basis, with the broader goal of ensuring zoning regulations are appropriate before
evaluating individual requests. He then highlighted positive economic development news,
noting that a recently opened brewery has significantly increased local activity. One
restaurant reportedly experienced its busiest night since opening during the brewery’s
ribbon-cutting event, illustrating the broader economic benefits of such developments.
He reflected on how perceptions of Pulaski are changing, with people now traveling to
the town specifically for attractions like the brewery. He expressed optimism about
continued incremental progress in economic growth and visibility.
14. Manager’s Report- No report was given.
15. Reminder of Future Council Meeting
a. April 7, 2026; Closed Session 6:00 p.m.; Open Session 7:00 p.m.
16. With no further business, the Mayor adjourned the meeting at 7:25 p.m.
General Info
Town of Pulaski Town Manager’s Office
P.O. Box 660
42 1st Street NW
Pulaski, VA 24301
540-994-8602
March 31, 2026
To: Mayor Shannon Collins, Town of Pulaski Town Council Members
From: Olivia Hale, Clerk of Council
RE: March 2026 Department Head Monthly Summary
Clerk of Council- Olivia Hale
• Website/Facebook/Newspaper ads, updates & correspondence
• Misc. Research for Departments
• Digitalizing Engineering & Finance files
• 02/26 Cemetery Board Minutes
• 03/03 EDA meeting/minutes
• 03/03 Town Council meeting/ minutes
• 03/09 Planning Commission packets/meeting/minutes
• Facebook Friday videos
• 03/17 Town Council packets/ meeting/ minutes
• 03/25 ARB packets/ meeting/minutes
• 03/28 Easter Egg Hunt Photos
• Cemetery Deeds (5)
• FOIA requests (4)
• Trash Pickup (2)
• IIMC CMC Trainings (1)
Police Department- Chief W. Kelly
Total Calls for
Service 4746
Business
Patrols 3323
Foot Patrols 217
Disorderly
Conduct Calls 16
Trespassing
Calls 36
Trespassing
Notices Issued 25
Trespassing
Arrests 8
Narcotics
Arrests 12
Total Arrests 70
Total Number
of Warrants
Served
162
Economic Development- Shannon Ainsley
New Businesses License:
• The Five Forty Grille – 1100 E. Main Street, opening soon!
• TM Contracting. LLC
• D&S Outdoor Services, LLC – Outdoor care
• Lawson’s 5 & Co, LLC
Economic Development Activities
12th Annual NRV Livability in Action Regional Exchange
The Town of Pulaski was invited to highlight the impact of its Main Street investments at the
NRV Livability Exchange. Investments talked about were the water main project and
streetscapes. The response to the presentation was very positive, with strong feedback on the
Town’s progress and direction.
Here are some of the figures shared in that presentation that show the effects Main Street
investment:
Before After
8 Businesses: inconsistent hours, 3 of those are long
standing non-profits
20 Businesses! This is a 163%
increase in the last 2 years
Limited Dining Options: 2 restaurants but both closed
over the course of construction 3 Restaurants, Brewery on First Street
7 Apartments on Main Street, 0 on First Street 20 apartments on Main St.,
plus another 28 on First Street
Project Revitalize:
Continue to work on next steps, moving toward construction of 3 homes on Madison Ave.
A home constructed by the Town through the Acquire, Renovate, Sell program with Virginia
Housing has been sold. The project was successful, achieving a small positive margin without
incurring a loss.
Lots Happening in the Town of Pulaski:
• April 25th - Power Pulaski Forward: See how businesses are using energy saving
measures you can use in your own home. EV Car show in Jackson Park, spotlights on
energy efficiency in Main Street business. Thanks to a subgrant from Virginia Energy.
• May 16th – Music and Merchants
• Live music at Great Wilderness Brewing, Broussard’s, and the Fine Arts Center
• Movies and live performances at Pulaski Theatre.
Property Maintenance/Code Enforcement/Zoning- Carla Hodge
• 15 new property maintenance cases/violations
• 30 complaints received/investigated
• 25 follow-up inspections for compliance
• 20 inoperable vehicle violations
• 3 vehicles towed
• 10 trash/debris violations
• 1 case heard in GD Court- $1000 fine imposed for non-compliance
of trash/large debris violation
• 1 case assist w/ animal control
• 4 zoning violations of camper/outbuilding dwelling
• 10 liens released
• 3 urban agriculture violations
Outdoor Facilities Coordinator – Nate Repass
• Prepared for Easter Egg Hunt including purchase and delivery of eggs and candy to
Senior Center for them to fill, along with park setup of fencing and other needs
• Provided day-of support for the annual Easter Egg Hunt in Jackson Park, drawing an
estimated 300+ participants
• Coordinated arrival of AmeriCorps team and began work on Town projects including
cleaning at the Train Depot, and trail work on Draper Mountain Trails
• Provided road closure support for Pulaski County Proud event
• Worked weekly with other Town employees to pick up litter with One Bag Challenge
partner program; including sites on Johnson Avenue, Route 11, and the downtown area
• Represented the Town at monthly board meetings for Pulaski on Main and Friends of
Peak Creek non-profit
• Met with security services vendor and County IT to discuss options to bring security
cameras to Town Parks and Trails
Engineering Department Summary
*This report is meant to update on the current status of our projects and task items. For more
information that describes what each project is, feel free to contact us at (540) 994 – 8656 or
reference our yearly department update packet. *
Water Projects
Lead Service Line Program
o The Inventory is complete and with all service connections found to be non-lead.
Awaiting funds to be released for final reimbursement.
Filter Plant Backwash Tank:
o Design is 100% complete and approved by VDH. Bid documentation is being
prepared.
PRV Project
o Design – CHA is preparing to pothole to kickoff design.
Filter Plant Improvement Project
o Funding Application to VDH has been submitted. We are awaiting letter of
funding approval.
o We have received $660,000 for Hurricane Helene recovery grant from VDH.
o CHA is preparing scope and fee to begin design using the Hurricane Helene
money.
o Continuing to investigate possible USEDA and Direct Congressional Spending
funding.
Sewer Projects
Sewer Pump Stations PER:
o The report is ~90% complete.
Pulaski Interceptor:
o We have received tentative funding approval from DEQ for a loan of $6.6
million. Principal Forgiveness will be voted on early summer 2026.
o Scope and Fee has been submitted by CHA and is under review.
Transportation Projects
SGR Rt. 99 Bridge:
o VDOT has allocated $8.0 million for the project. Staff is currently working with
VDOT to advertise for Design’s Request for Proposal. Advertisements will be
released in April. Design will likely take ~2 years.
SGR Commerce St. Bridge:
o Previous Bid results were significantly over budget. The design and project
manual have been updated. Environmental documents have been approved.
Updating Cost Estimate and Specification documents for final approval from
VDOT before Bidding.
SGR Thornspring Bridge:
o VDOT has awarded $2.0 million. Working with VDOT to fill out necessary
documents and advertise for Design’s Request for Proposal by late April. Design
will likely take ~1 year.
Streetscape Project:
o Construction is complete. Completing final paperwork.
o AEP will install the final poles on Washington and the final light fixtures soon.
Installation has been delayed by emergency work and a warranty dispute around
obstructed conduit. This has since been resolved and AEP will continue work
shortly.
Washington Railroad Project:
o Complete.
Streetscape Part 2 – Washington to Madison:
o Application has been submitted. Awaiting funding approval from VDOT.
Multimodal Plan
o Engineers are currently evaluating our system and have ~2 months until the report
is complete.
Community Development Projects
Calfee School:
o Phase 2 and 3 are under construction. Completion %:
Phase 2A = 30%
Phase 2B = 66%
Phase 3 = 90%
Brewery:
o Construction is complete. Great Wilderness Brewing Company’s Grand Opening
was on 2/27/2026.
Environmental Projects
Floodplain Acquisition:
o Gathering interest and data to support he funding application process.
Coordinating with VDEM for the next steps.
Army Corps – Low Head Dam:
o The hazard testing came back with levels that are above the minimum limits for
Army Corps. As recommended by the Army Corps, the project was terminated
while we determine the next steps of hazardous material removal.
General Property Projects
Basement Mold and Flood Remediation:
o We have submitted storm recovery and mitigation projects with FEMA and
VDEM and are awaiting assistance funding.
o We have been working to remove all contents from the basement to better
evaluate how to reseal the foundation through the use of internal seals and
external French drain systems.
Task Items
177 Acres:
o Working through deed and survey comments from SHAH to prepare deed
transfer.
FEMA – Hurricane Helene:
o We are working to receive funding for all damages received to the Sewer Pump
Stations and costs incurred from running emergency equipment. Funding has
been confirmed but not distributed.
FEMA – February Storms:
o We are working to receive funding for all damages received and costs incurred
from responding to the emergency storms in February 2025. The damages
occurred within the Municipal Building’s basement, Dora Trail, and the Bike
Park. Funding has been confirmed but not distributed.
Farmers Market Development Plan:
o We are working with Shannon Ainsley, our Economic Developer, to develop a
site plan and building plan for the new parking lot and farmers market space paid
for by the AFID Grant. The site plan is complete and we preparing the site for
grading and concrete. This work was delayed due to an issue with the survey
software being used. This has since been resolved.
Fire Hydrant Reporting:
o We are working with Fire Department and Public Works to test and record the
condition of our Fire Hydrants through daily inspections.
Cemetery Management:
o Continued work to manage the lots within Oakwood and Pinehurst Cemeteries.
Bridge Inspections:
o No bridge inspections this month.
Town GIS (Geographic Information System):
o We continue to update our Town GIS website with accurate utility data. Our
current focus is on mapping our stormwater system and address database.
GovDeals:
o Sold 4 items for $4,525.
Erosion & Sediment Control and Stormwater Inspections:
o Doug Phillippi is now provisionally certified in all subject areas for E&S and
Stormwater Inspection. He has passed 5 out of the 6 exams to achieve full
certification.
April
2026
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 Good Friday 3 4
Town Offices &
Convenience Center
Closed
Easter 5 6 7 8 9 10 11
EDA Meeting- CANCELED
10am- Council Chambers
Town Council Meeting
7pm- Council Chambers
12 13 14 15 16 17 18
Planning Commission
Meeting
6pm- Council Chambers
Water Cut Off Day
for Past Due
Accounts
19 20 21 22 23 24 25
Town Council Meeting
7pm- Council Chambers
Chrome in the Valley-
EV Edition
11a-2p Jackson Park
26 27 28 29 30
Pulaski Redevelopment &
Housing Authority Meeting
6pm- Council Chambers
GFL Bulk- Pickup
Every Tuesday (items must be placed curbside by 6am)
Call 540-906-0800 to schedule pickup (even if your pickup day is Tuesdays)
Calls made by 4pm on Monday may be picked up the same week.
Meetings are held in the Council Chambers on the second floor of the
Municipal Building located at t 42 1st Street NW, Pulaski unless
otherwise noted.
Jackson Park is located at 40 1st Street NW, Pulaski
April
Pulaski Senior Center 540-994-8627 2026
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
Sign-up Day
8:30a.m.-5:00p.m.
Friendship Café’
9:30a.m.-12p.m
Movie at 1:00p.m.
Good Friday
Movie Day 10:30a.m.
and lunch/ $3.00
5 6 7 8 9 10 11
Easter Sunday
Walker Valley Market
10:30a.m./$3.00
Lunch on your own
Friendship Café’
9:30a.m.-12p.m
Ruritan Bingo and Lunch
11:00a.m./ Free
Friendship Café’
9:30a.m.-12p.m
Library Craft
11:00a.m./Free
Movie at 1:00p.m./Free
12 13 14 15 16 17 18
ACG Hospice Craft
11:00a.m./ Free
Movie at 1:00p.m./Free
Friendship Café’
9:30a.m.-12p.m
Bingo at the Center
11:00a.m./ Free
Movie at 1:00p.m./ Free
Friendship Café’
9:30a.m.-12p.m
Sausage Biscuits
9:30a.m./$1.00
Movie 12:30p.m.
19 20 21 22 23 24 25
Puzzle Competition
10:30a.m./Free
Movie at 1:30p.m/Free
Friendship Café’
9:30a.m.-12p.m
Lunch Bunch:
Grayson’s Restaurant
10:30a.m./ $3.00
Friendship Café’
9:30a.m.-12p.m
Bingo at the Center
11:00a.m./ Free
Movie at 1:00p.m./Free
26 27 28 29 30
Big Lot’s and Cracker
Barrel
10:00a.m./$3.00
Friendship Café’
9:30a.m.-12p.m
Bingo at the Center
11:00a.m./ Free
Movie at 1:00p.m.
Friendship Café’
9:30a.m.-12p.m
April 2nd at 1:00p.m.
We will show the Ten
Commandments
Bereavement Group
April 15th, 3PM-4PM